Procurement - Hire of coffee machines, 2025 | Ålesund kommune

Dato	Dokument
2025-03-05	Kunngjøring av konkurranse

Kort beskrivelse

The contracting authority needs an easy way to offer visitors and its own employees coffee and hot drinks. The delivery includes the hire of coffee machines including full technical service and guarantee during the entire contract period and delivery of coffee and other consumables with stable operation over time. It shall be products of good quality that are simple and comfortable to use and easy to clean. Service and maintenance shall be included in the contract during the hire period.

Beskrivelse av anskaffelsen

The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The delivery includes the hire of coffee machines including the procurement of coffee and other consumables with stable operation over time. It shall be products of good quality that are simple and comfortable to use and easy to clean. Coffee machines shall be suitable for the public sector, both for small departments/user places and large canteens/conference halls for many people. A selection of coffee machines with different functionalities will be required due to different consumable patterns in different entities and user places. The aim of the contract is to cover the customer ́s need for a total delivery, where the tenderer offers a whole concept with both renting machines, full guarantees, full technical service on machines, replacing wearing parts during the entire contract period, as well as the delivery of ingredients/accompanying consumables, follow-up and good service. The agreement shall cover unforeseen incidents with the equipment. The coffee and drinks shall have superb taste and the entire solution should be advantageous for the customer.

Hovedsted eller utførelsessted

Participants: The procurement cooperation in Sunnmøre (municipality, including municipal companies in each municipality): • Ålesund • Volda • Sande • Sykkylven • Fjord • Ulstein • Vanylven • Haram Other participants: Muritunet

Beskrivelse av opsjoner

Total service At some locations where appropriate, the customer shall be able to order a total service that includes refills of ingredients/consumables and all cleaning in addition to the delivery of consumables, service and maintenance.

Hovedsted eller utførelsessted

The procurement cooperation in Sunnmøre (municipality, including municipal companies in each municipality): Ålesund Volda Sande Sykkylven Fjord Ulstein Vanylven Haram Other participants: Muritunet

Liste og kort beskrivelse av utvelgelseskriterier

Payment of tax, VAT and other public duties and credit rating.: This requirement only applies to Norwegian tenderers. Requirement: Tenderers must have their tax, payroll tax and VAT payments in order in accordance with the legal provisions and the tenderer must not have significant arrears. Any arrears or other irregularities must be justified. Documentation requirement: Tenderers shall document the requirement through the certificate "Information on tax and duties". The certificate shall be of the type "RF-1507" and not "RF-1316". Tenderers can order this in Altinn on behalf of their business. When ordering, state Ålesund municipality as the copy recipient, so that the contracting authority gets a copy of the certificate directly to its inbox in Altinn. Read about the certificate here: https://www.skatteetaten.no/skjema/opplysninger-om-skatt-og-avgift/

Liste og kort beskrivelse av utvelgelseskriterier

Credit rating: Requirement: Tenderers must have the financial capacity to fulfil the contract. The tenderer is required to be credit worthy, minimum A, in accordance with Dun & Bradstreet ́s service riskguardian suite (https://riskguardian.bisnode.no), or have the financial capacity to execute the contract based on the contracting authority ́s discretion. Documentation requirement: The contracting authority will assess the tenderer's finances through RiskGuardian Suite. Tenderers can enclose other necessary information if they believe that RiskGuardian Suite does not provide a correct picture of the financial situation. The RiskGuardian Suite service includes all Nordic countries. As a general rule, the Contracting Authority will not accept credit ratings from other company and accounting information systems than RiskGuardian Suite due to equal treatment of the tenderers. Foreign tenderers outside the Nordic countries will, however, use and accept credit appraisal through Dun & Bradstreet ́s service Credit (https://credit.dnb.com/). Tenderers that the contracting authority cannot find a RiskGuardian Suite (or Credit for suppliers outside the Nordic countries), e.g. newly established tenderers who have not built up a basis for a credit rating, must enclose a declaration/guarantee from a parent company/owner/bank or similar financing institutions, regarding the company's financial and economic position.

Liste og kort beskrivelse av regler og kriterier

The tenderer fulfils the stated qualification requirements:: All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.

Liste og kort beskrivelse av utvelgelseskriterier

Due diligence assessments for responsible businesses: Requirement: Tenderers shall be suitable for fulfilment of contract requirements for due diligence assessments for responsible businesses. This means that the tenderer has implemented measures and systems that are used in the tenderer ́s work to safeguard basic human rights and decent working conditions, as well as prevent environmental degradation and corruption. Documentation requirement: A description shall be given of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD's guidelines for multinational companies. The documentation shall include: • Formal policy/guidelines that cover an obligation to comply with the requirements of responsible businesses. •Formal policy/guidelines for accountability for sub-suppliers/the supplier chain, (Supplier Code of Conduct). This shall only be provided if sub-suppliers are used. • Descriptions of the tenderer's processes and routines for how the company works with due diligence assessments. • Description of how the tenderer will obtain and maintain an overview of the country of origin and production locations for the products that the tenderer offers.

Liste og kort beskrivelse av utvelgelseskriterier

Experience: Requirement: Tenderers or employees at the tenderer are required to have experience from at least two equivalent assignments in the last three years. Equivalent assignments means a total delivery, in which the tenderer offers the delivery of coffee machines for hire, including service agreements (with full technical service and guarantee), with the delivery of the ingredients and consumables in addition with a value of minimum NOK 2,000,000 excluding VAT per contract. Documentation requirement: Completed annex "The tenderer's experience" or other document with equivalent information (max. 2 A4 pages): A short description of the most important deliveries in the last three years, including information on the contract ́s value, delivery frequency, number of delivery points as well as the name of the contracting authority and a description of the assignment ́s content.