Leasing of vehicles and vehicle administrative services - 2025-2029

GKI Grenlandskommunenes Innkjøpsenhet

The contracting authority would like, on behalf of all 6 municipalities in Grenland, to enter into a framework agreement with one (1) tenderer for the purchase of leasing and vehicle administrative services for a total period of four years (including extensions). The vehicles shall be used for municipal services for Skien, Porsgrunn, Bamble, Kragerø, Drangedal and Siljan municipalities, as well as an option or participation for all 19 accompanying municipal and intermunicipal companies.

Frist

Fristen for mottak av tilbud var 2025-08-15. Anskaffelsen ble publisert 2025-06-26.

Hvem?

• GKI Grenlandskommunenes Innkjøpsenhet

Hva?

Hvor?

• Norge
• Telemark

Anskaffelseshistorikk

Dato	Dokument
2025-06-26	Kunngjøring av konkurranse
2025-07-02	Kunngjøring av konkurranse
2025-08-12	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2025-06-26)
Gjenstand
Anskaffelsens omfang
Tittel: Leasing of vehicles and vehicle administrative services - 2025-2029
Referansenummer: 25/5662
Kort beskrivelse:

Kontrakttype: Varer
Produkter/tjenester: Motorkjøretøy 📦
Informasjon om delkontrakter
Denne kontrakten er delt opp i delkontrakter ✅
Maksimalt antall delkontrakter som kan tildeles én tilbyder: 1
Tilbud kan leveres for alle delkontrakter ✅

1️⃣
Intern identifikator: 1667445
Tittel: General part
Beskrivelse av anskaffelsen:

On behalf of all 6 municipalities in Grenland, the contracting authority would like to enter into a framework agreement with one (1) supplier for the procurement of leasing and vehicle administrative services for a total period of 4 years (including Extensions). The vehicles shall be used for municipal services for Skien, Porsgrunn, Bamble, Kragerø, Drangedal and Siljan, as well as an option or participation for all 19 accompanying municipal. and intermunicipal companies.

Varighet
Startdato: 2025-09-08 📅
Sluttdato: 2027-09-08 📅
Beskrivelse
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser: Renewal lenght is 12 months
Informasjon om elektroniske kataloger
Tilbud må presenteres i form av elektroniske kataloger eller inkludere en elektronisk katalog
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001

2️⃣
Intern identifikator: 1667447
Tittel: Response to the tender
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0002
Beskrivelse
Utførelsessted: Telemark 🏙️
Anskaffelsens omfang
Tilleggsprodukter/-tjenester: Finansiell leasingstjenester 📦
Beskrivelse
Land: Norge 🇳🇴

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-08-15 10:00:58 📅
Vilkår for åpning av tilbud: 2025-08-15 10:05:00 📅
Vilkår for åpning av tilbud (sted): Skien
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 106 dager
Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Maksimalt antall deltakere: 1
Anbudsvilkår
Avansert eller kvalifisert elektronisk signatur eller segl (som definert i forordning (EU) nr. 910/2014) er påkrevd
Åpningsdato: 2025-08-15 10:05:00 📅
Sted: Skien
Elektronisk katalog: Tillatt
Elektronisk fakturering: Påkrevd
Elektronisk bestilling vil bli brukt ✅
Elektronisk betaling vil bli brukt ✅
Frist for å be om tilleggsinformasjon: 2025-08-07 22:00:00 📅
Det juridiske grunnlaget under direktivet om rene kjøretøy som fastslår hvilken kategori av anskaffelsesprosedyre som gjelder: Kjøp, leasing eller leie av kjøretøy
Anskaffelsen faller inn under virkeområdet til Europaparlamentet og rådet 2009/33/EF (direktivet om rene kjøretøy – CVD) ✅

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Utvalgskriterium: Autorisasjon eller medlemskap i en bestemt organisasjon kreves for tjenestekontrakter
Liste og kort beskrivelse av regler og kriterier:

The organisational and legal position of the tenderer: Demand: Tenderers shall be registered in a company register, professional register or a trade register in the state the tenderer is established. Documentation requirement: Norwegian companies: Documented by a valid Company Registration Certificate. from the Brønnøysund Register Centre. Foreign companies: Documentation that the company is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Utvalgskriterium: Andre økonomiske eller finansielle krav
Liste og kort beskrivelse av regler og kriterier:

The tenderer ́s tax, payroll tax and VAT certificate: Demand: Tenderers shall have their conditions in regard to payment of tax, employer contributions and value added tax. Documentation requirement: Norwegian companies: Tax certificate, not older than 6 months. Foreign companies: Tenderers with business address outside Norway, shall enclose certificates issued by the relevant authority in the country of origin.

Utvalgskriterium: Finansielt nøkkeltall
Liste og kort beskrivelse av regler og kriterier:

The tenderer ́s economic and financial capacity: Demand: The tenderer shall have sufficient economic and financial capacity to be able to. fulfil the contract. Creditworthiness with no requirement for security will be sufficient to meet the requirement. Documentation requirement: Credit rating based on the most recent accounting figures. The rating shall be carried out by credit information company with licence to operate such activity. • If the tenderer has a justifiable reason for not submitting the requested documentation, this capacity is documented by any other document which the Contracting Authority deems suitable. • Tenderers are required to have economic and financial ability. to implement the contract.

Utvalgskriterium: Relevante utdannings- og yrkeskvalifikasjoner
Liste og kort beskrivelse av regler og kriterier:

The tenderer ́s technical and professional qualifications: Demand: Tenderers shall have solid experience from operational Leasing of vehicles and vehicle administrative services, and comparable mission. Documentation requirement: Description of the tenderer ́s up to 3 most relevant assignments during the last 3 years. The description must include a statement of the assignment ́s value, date and recipient (name, gender neutral preferred, telephone number and email address). It shall also describe the number of vehicles procured and administered in each assignment. It is the tenderer's responsibility to document relevance through the description. • The contracting authority reserves the right to contact provided references in order to verify submitted information. • Tenderers can document their experience by viewing for competence of personnel that he has at his disposal and can use for this assignment, even if the experience is worked up while the personnel have provided services for a another tenderer.

Utvalgskriterium: Tiltak for miljøstyring
Liste og kort beskrivelse av regler og kriterier:

The tenderer's environmental management system: Demand: The tenderer (company) shall. have a good and well functioning system for environmental management for their business and the services that shall be delivered. Systems and routines are required. that ensure a low impact on the environment when carrying out the delivery. Documentation requirement: An account shall be enclosed here of and documented in the tenderer ́s system. The environmental management system shall i.a. ensure continual improvement on; • The organisation ́s competence in the environment and safety. • the service ́s climate impact. Documentation of fulfilled requirements can be undertaken when presenting one or both of the following points: The tenderer describes the company's routines for environmental management system, with emphasis on a low impact on the environment. • If a tenderer has one or more ISO certifications in the ISO 14000 series or equivalent, shall this is to be described and presented as documentation. It Documentation is also wanted if the tenderer does not have the actual certification, but where the business controlled in accordance with ISO 14000 series or equivalent.

Liste og kort beskrivelse av regler og kriterier

The tenderer's environmental management system:

Demand:
The tenderer (company) shall.
have a good and well functioning
system for environmental management for their
business and the services that
shall be delivered.
Systems and routines are required.
that ensure a low impact on the environment
when carrying out the delivery.

Documentation requirement:
An account shall be enclosed here of and documented in the tenderer ́s
system.
The environmental management system shall i.a. ensure continual
improvement on;
• The organisation ́s competence in the environment and safety.
• the service ́s climate impact.
Documentation of fulfilled requirements can be undertaken when presenting
one or both of the following points:
The tenderer describes the company's routines for
environmental management system, with emphasis on a low impact on the environment.
•
If a tenderer has one or more ISO
certifications in the ISO 14000 series or equivalent, shall
this is to be described and presented as documentation. It
Documentation is also wanted if the tenderer does not
have the actual certification, but where the business
controlled in accordance with ISO 14000 series or equivalent.

Utvalgskriterium: Tiltak for å sikre kvalitet
Liste og kort beskrivelse av regler og kriterier:

The tenderer's quality management system: Demand: The tenderer (company) shall. have a good and well functioning system for quality management / quality assurance for their business and the services that shall be delivered. The concept of a quality management system is that, among other things, supplier has a consciousness for example, quality objectives, planning, securing, handling deviations and quality improvement. Documentation requirement: An account shall be enclosed here of and documented in the tenderer ́s system. Documentation of fulfilled requirements can be undertaken when presenting one or both of the following points: The tenderer describes the company's quality management routines, with emphasis on quality assurance, resource management, management's responsibility and continual analysis and improvement. • If a tenderer has one or more ISO certifications. in the ISO 9000 series or equivalent, this shall be described and presented as documentation. We would also like documentation if the tenderer does not have the actual certification, but where the company is managed in accordance with ISO 9000 series or equivalent.

Liste og kort beskrivelse av regler og kriterier

The tenderer's quality management system:

Demand:
The tenderer (company) shall.
have a good and well functioning
system for quality management /
quality assurance for their
business and the services that
shall be delivered.
The concept of a quality management system is that, among other things,
supplier has a consciousness
for example, quality objectives,
planning, securing,
handling deviations and
quality improvement.

Documentation requirement:
An account shall be enclosed here of and documented in the tenderer ́s
system.
Documentation of fulfilled requirements can be undertaken when presenting
one or both of the following points:
The tenderer describes the company's quality management routines,
with emphasis on quality assurance, resource management, management's
responsibility and continual analysis and improvement.
•
If a tenderer has one or more ISO certifications.
in the ISO 9000 series or equivalent, this shall be described
and presented as documentation. We would also like
documentation if the tenderer does not have the actual
certification, but where the company is managed in accordance with ISO
9000 series or equivalent.

Utvalgskriterium: Informasjonssikkerhet
Liste og kort beskrivelse av regler og kriterier:

Sub-supplier/ Commitment statement: If the Tenderer is dependent on sub-suppliers to fulfil the contract, either in the form of support to economic and financial capacity, technical and/or professional qualifications, by a commitment statement demonstrating that the tenderer can use the necessary resources in the supporting company for the execution of this contract (the Regulations § 16-10 (2)). If using sub-suppliers, this support company must also fill in and deliver equivalent information on the ESPD form and qualification requirements, otherwise as described in the chapter "Qualification" of the tenderer". Sub-suppliers will be obliged by their signature on this form - "Commitment Statement". Form is attached to this competition. Rules on what the Tenderer and sub-suppliers must fulfil, both when submitting a tender and during the agreement period is described in the chapter "Terms of Agreement". Manufacturers of goods are not to be seen as sub-suppliers for this. If a tenderer does not need to rely on sub-suppliers, load a single document where you briefly confirm: "We do not support ourselves on sub-suppliers"

Utestengelsesgrunn:

Akkord med kreditorer

Avtaler med andre økonomiske aktører som har til formål å vri konkurransen

Barnearbeid og andre former for menneskehandel

+ 20 til

Bedrageri

Brudd på forpliktelser på arbeidsrettens område

Brudd på forpliktelser på miljørettens område

Brudd på forpliktelser på sosialrettens område

Brudd på plikt til å betale skatter

Brudd på plikt til å betale trygdeavgifter

Deltakelse i en kriminell organisasjon

Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen

Eiendeler under administrasjon av bobestyrer

Forretningsvirksomheten er suspendert

Grov yrkesfeil

Hvitvasking eller terrorfinansiering

Insolvens

Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren

Konkurs

Korrupsjon

Terrorhandlinger eller handlinger knyttet til terrorvirksomhet

Tidlig oppsigelse, erstatning eller andre tilsvarende sanksjoner

Tilsvarende situasjon som konkurs, insolvens eller akkord etter nasjonal rett

Uriktige opplysninger, tilbakeholdt informasjon, manglende evne til å fremlegge nødvendige dokumenter, eller å ha skaffet seg fortrolige opplysninger om denne anskaffelsesprosedyren

Beskrivelse av utelukkelsesgrunner:

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory…

… body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)

… body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Is the tenderer aware of breaches of provisions on…

… working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

… social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Oppdragsgiver
Navn og adresser
Navn: GKI Grenlandskommunenes Innkjøpsenhet
Nasjonalt registreringsnummer: 991799710
Avdeling: Grenlandkommunenes innkjøpsenh
Postadresse: Postboks 158
Postnummer: 3724
Poststed: Skien
Region: Telemark 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Bjørn Lauritsen
E-post: bjorn.lauritsen@skien.kommune.no 📧
Telefon: +47 35581000 📞
URL: http://www.gki.no 🌏
Type oppdragsgiver
Regional eller lokal myndighet
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://tendsign.com/doc.aspx?MeFormsNoticeId=63866 🌏
Deltakelses-URL: https://tendsign.com/doc.aspx?MeFormsNoticeId=63866&GoTo=Tender 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Klageinstans
Navn: Telemark tingrett
Nasjonalt registreringsnummer: 926 723 545
Postadresse: Postboks 2624
Postnummer: 3702
Poststed: Skien
Region: Telemark 🏙️
Land: Norge 🇳🇴
E-post: telemark.tingrett@domstol.no 📧
Telefon: 35 69 20 00 📞
URL: https://www.domstol.no/no/domstoler/tingrett/telemark-tingrett/ 🌏
Klageprosedyre
Presis informasjon om frister for klageprosedyrer: Ten Days
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2025/S 121-415016 (2025-06-26)

Kunngjøring av konkurranse (2025-07-02)
Gjenstand
Varighet
Startdato: 2025-09-22 📅
Sluttdato: 2027-09-22 📅

Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-09-01 10:00:58 📅
Vilkår for åpning av tilbud: 2025-09-01 10:05:00 📅
Anbudsvilkår
Åpningsdato: 2025-09-01 10:05:00 📅
Frist for å be om tilleggsinformasjon: 2025-08-21 22:00:00 📅

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Identifikasjonsnummer for delkontrakt: LOT-0001
LOT-0002
Annen tilleggsinformasjon
Hovedårsak til endring: Informasjon oppdatert
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 1afa4a42-115d-4dc7-928d-d7d8b55ef515-01
Kilde: OJS 2025/S 125-432502 (2025-07-02)

Kunngjøring av konkurranse (2025-08-12)
Gjenstand
Varighet
Startdato: 2025-10-13 📅
Sluttdato: 2027-10-13 📅

Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-09-15 10:00:58 📅
Vilkår for åpning av tilbud: 2025-09-15 10:05:00 📅
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 120 dager
Anbudsvilkår
Åpningsdato: 2025-09-15 10:05:00 📅
Frist for å be om tilleggsinformasjon: 2025-09-04 22:00:00 📅

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Identifikasjonsnummer for delkontrakt: LOT-0001
LOT-0002
Annen tilleggsinformasjon
Need for an extended tender deadline due to staff holidays.
Hovedårsak til endring: Informasjon oppdatert
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 62b9f85d-0468-452c-b536-1fa58212b00e-01
Kilde: OJS 2025/S 154-528949 (2025-08-12)

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