Framework agreement for pest control | Lillestrøm Kommune

Dato	Dokument
2025-04-01	Kunngjøring av konkurranse
2025-04-02	Kunngjøring av konkurranse
2025-05-02	Kunngjøring av konkurranse

Kort beskrivelse

The framework agreement is for the procurement of pest control and prevention services for all types of pests in and outside buildings. The contracting authority ́s need includes i.a. checks, emergency assignments and pest consultancy services.

Beskrivelse av anskaffelsen

The framework agreement is for the procurement of services connected to control and prevention of all types of pests in and outside buildings. The contracting authority ́s need includes i.a. checks, emergency assignments and pest consultancy services. Lillestrøm municipality requires pest clearance. The competition is being announced with 2 sub-agreements, one for buildings and one for the water and sewage network. Both sub-contracts shall use non-poisonous methods. Only if it is not possible to use non-poisonous methods, poison shall be used. Pest clearance shall be carried out by certified personnel. Sub-contract 1 - Service for buildings (Building) Framework agreement for services connected to control and prevention of pests in buildings and near buildings. The framework agreement shall cover the contracting authority ́s total need and it will be used by all units at the contracting authority. The contracting authority ́s need is first and foremost inspections, emergency assignments and consultancy services for pests. The tasks/call-offs that are planned to be included in the agreement will typically be control, control and prevention of all types of pests in and outside buildings, including: chemical/disinfection treatment of pest problems other measures against insects/pests, including clearance of bedbugs use of fibre optic equipment for control laying and follow-up of bait boxes analysis/air samples and delivery of reports The framework agreement includes further delivery of products for simple control carried out by the municipality's own employees. The requirements for products in this requirement specification apply to both products that shall be offered to the municipality for the municipality ́s own use and products that are used as a part of the ordered call-off. Lot 2 - Water and Sewage (VA) Water and sewage (VA) in Lillestrøm municipality is responsible for the operation and maintenance of the municipal sewage network in Lillestrøm municipality. The operation of the sewage plant also involves pest control, primarily rats. Va would like to enter into a contract with a certified pest control company that can conduct pest control in the municipality ́s sewage facility. This involves control of the pipeline network, joint channels, pump stations and sewage treatment plants. Annually, W&S receives, on average, approx. 500-2,500 messages about rat observations (rat messages) on the pipeline network. This figure varies from year to year. The rat registrations require clearance measures on the pipeline network. Measures are also wanted in areas where there is high rat activity (area control). In addition traps shall be set out at given locations and in common channels and pumping stations as needed. There may also be a need to combat other types of pests at V.A. locations, such as mice and beards.

Liste og kort beskrivelse av utvelgelseskriterier

Economic and financial capacity: Requirement: Tenderers shall have the financial and economic capacity the assignment requires. This means that the tenderer is assessed credit to a minimum of A at the time of the tender offer, at Dun & Bradstreet Norway AS. Documentation: Tenderers shall document this by presenting the company ́s last year ́s approved annual accounts and the auditor's report for the same year. Companies that cannot fulfil the requirement for extracts of annual accounts, may alternatively submit the business plan with the overall plan for financing. When assessing the tenderer's financial and economic position, the contracting authority will itself obtain a credit rating from Dun & Bradstreet Norway AS.

Liste og kort beskrivelse av utvelgelseskriterier

Requirement: Tenderers shall have fulfilled their tax and duty obligations. Documentation requirement: : Tenderers shall document this by submitting a tax certificate. The certificate must not be more than six months from the deadline for receipt of tenders.: Requirement: Tenderers shall have fulfilled their tax and duty obligations. Documentation requirement: : Tenderers shall document this by submitting a tax certificate. The certificate must not be more than six months from the deadline for receipt of tenders.

Liste og kort beskrivelse av utvelgelseskriterier

Foreign tenderers: Foreign tenderers must submit equivalent certificates from their own country that document that the company has its tax and duty payments in order. If the authorities in the relevant country do not issue such certificates, the tenderer must submit a declaration which confirms that all taxes and fees are paid. The declaration must be signed by an eco.

Liste og kort beskrivelse av regler og kriterier

Quality assurance system: Requirement: Tenderers shall have a quality management system suited to the content of the contract. Documentation requirement: Tenderers shall document this by presenting a description of the quality assurance system, as well as a copy of the table of contents. The description must demonstrate that the system provides satisfactory quality assurance of the delivery/services that shall be provided. If a tenderer has ISO 9001 certification, it is sufficient to present a certificate.

Liste og kort beskrivelse av regler og kriterier

Environmental management (outer environment): Requirement: Tenderers shall have a satisfactory system for environmental management suited to the content of the contract. Documentation requirement: Tenderers shall document this by presenting a description of their environmental management system, as well as a copy of the table of contents. The description must demonstrate that the system provides satisfactory management of the outer environment for the delivery/services that shall be provided, as well as compliance with public requirements and obligations connected to the outer environment. The description shall be on a maximum of 2 A4 pages, a copy of the table of contents will be added. If a tenderer has ISO 14001 certification or equivalent certification schemes, it is sufficient to present a valid certificate.

Liste og kort beskrivelse av vilkår

ESPD Form: A ESPD form is included as a part of this tender documentation, which the tenderer must fill in. This includes a number of requirements that must be answered. In addition there is in the form and below, the qualification requirements stated for this competition. Furthermore, it is stated how the tenderer shall document the qualification requirement. The ESPD form is a self-declaration from the tenderer that there are no reasons for rejection and that the qualification requirements set in the competition are fulfilled.

Liste og kort beskrivelse av vilkår

Declaration and documentation from sub-suppliers.: Tenderers can, if necessary, rely on other companies' capacity to fulfil the economic and financial capacity requirements or technical and professional qualifications stated below. Technical and professional qualifications If the tenderer would like to use sub-suppliers to fulfil the requirements for technical and professional qualifications, this is allowed on the following points: Point 1.4.8.1: Capacity Point 1.4.8.2: Experience and competence Point 1.4.8.3: Experience and competence - certificates If a tenderer will use the parent company for fulfilment of the point. 1.4.8.6, tenderers must submit a commitment statement for the parent company. If a tenderer uses sub-suppliers on any of the above mentioned points: Sub-contractors ́ qualifications must be documented in accordance with the documentation requirements stated in the table below The tender shall be enclosed with a signed declaration (see Annex 5) from each of the relevant sub-suppliers. Economic and financial position If the tenderer would like to rely on sub-suppliers to fulfil the requirements for economic and financial capacity, the following points are allowed: Point 1.4.5: The tenderer ́s economic and financial position Documentation If the tenderer would like to rely on sub-suppliers on some of the above mentioned points, the sub-contractor must fill out the ESPD form for the sub-supplier. The sub-provider ́s qualifications are documented in accordance with the documentation requirements stated in the table below, Tax Certificate in accordance with point 1.4.4 below for the sub-contractors enclosed with the tender, enclose a signed declaration (see annex 6) from each of the relevant sub-suppliers.

Liste og kort beskrivelse av vilkår

The organisational and legal position of the tenderer.: Requirement: Tenderers shall be legally established and registered in a company register or a commerce register in the member state in which the tenderer is established.

Liste og kort beskrivelse av utvelgelseskriterier

Experience and competence - reference projects: Requirement: Tenderers shall have experience from equivalent framework agreements. Equivalent framework agreements means the delivery of the same product/service/nature, which includes pest handling, and of the extent stated in the table below: Sub-contract 1 - Building reference assignments With equivalent means delivery of the same service and of approximately the same extent as this contract: Two framework agreements that each have an annual scope of at least NOK 400,000, carried out in a residential complex with several residential units Sub-Contract 2 - Water and Sewage (Water and Sewage) reference assignments With equivalent means delivery of the same service and of approximately the same extent as this agreement: Two framework agreements for public contracting authorities that each have an annual scope of at least NOK 200,000. Documentation requirement: Tenderers shall document experience in all the areas listed above. Fulfilment of the qualification requirement is to be documented by filling in the contracting authority ́s template for reference projects annex 14. The description must include the value, date of completion and the contracting authority. Tenderers can document their experience by referring to competence of personnel that they have at their disposal in their organisation or at associated suppliers, even if the experience has been worked up while the personnel have provided services for another service provider.

Liste og kort beskrivelse av utvelgelseskriterier

Experience and competence - certificates: Requirement: Tenderers shall be able to refer to satisfactory execution in accordance with the contract, for the submitted reference projects in point 2.4.8.1. Documentation requirement: Tenderers shall document this by presenting certificates from the contracting authority for the same reference projects. The certificates should state whether the works have been professionally and properly executed. A gender neutral preferred must be provided. The contracting authority reserves the right to contact the reference persons.

Partial contract 1(building) has the following public contracting authorities: Lillestrøm kommune, Nedre Romerike Brann og Redning (NRBR), Midtre Romerike avløpsselskap (MIRA), Nittedal kommune, Aurskog-Høland kommune, Enebakk kommune Partial contract 2(Water and sewage) has the following public contracting authorities: Lillestrøm kommune, Nittedal kommune, Aurskog-Høland kommune, Enebakk kommune

Liste og kort beskrivelse av regler og kriterier

Requirement: Tenderers shall be legally established and registered in a company register or a commerce register in the member state where the tenderer is established.
Documentation: Tenderers shall document this by presenting documentation that shows that the tenderer is registered in a professional register, trade register or other business register as prescribed by the law of the country where the tenderer is established, for example the Brønnøysund Register Centre.

Liste og kort beskrivelse av regler og kriterier

ESPD Form
A ESPD form is included as a part of this tender documentation, which the tenderer must fill in. This includes a number of requirements that must be answered. In addition there is in the form and below, the qualification requirements stated for this competition.
Furthermore, it is stated how the tenderer shall document the qualification requirement.
The ESPD form is a self-declaration from the tenderer that there are no reasons for rejection and that the qualification requirements set in the competition are fulfilled.

Liste og kort beskrivelse av regler og kriterier

Declaration and documentation from sub-suppliers.
Tenderers can, if necessary, rely on other companies' capacity to fulfil the economic and financial capacity requirements or technical and professional qualifications stated below.
Technical and professional qualifications
If a tenderer would like to rely on sub-suppliers to fulfil the requirements for technical and professional qualifications, the following points are allowed:
• Point 1.4.8.1: Capacity
• Point 1.4.8.2: Experience and competence.
• Point 1.4.8.3: Experience and competence - certificates
If a tenderer will use the parent company to fulfil point 1.4.8.6, the tenderer must submit a binding statement for the parent company.
If a tenderer uses sub-suppliers on any of the above mentioned points,:
1. The sub-contractor ́s qualifications are documented in accordance with the documentation requirements stated in the table below.
2. A signed declaration shall be enclosed with the tender (see Annex 5) from each of the relevant sub-suppliers.

Economic and financial position
If a tenderer would like to rely on sub-suppliers to fulfil the requirements for economic and financial capacity, the following points are allowed:
• Point 1.4.5: The tenderer's economic and financial position.
Documentation
If a tenderer would like to rely on sub-suppliers for any of the above listed points:
1. Sub-contractors shall fill in the ESPD form for sub-suppliers.
2. The sub-supplier ́s qualifications are documented in accordance with the documentation requirements stated in the table below.
3. Tax certificate in accordance with point 1.4.4 below for the sub-suppliers, enclose the tender.
4. A signed declaration shall be enclosed with the tender (see annex 6) from each of the relevant sub-suppliers.

Liste og kort beskrivelse av regler og kriterier

The tenderer's economic and financial capacity
Requirement: Tenderers shall have the financial and economic capacity the assignment requires. This means that the tenderer is assessed credit to a minimum of A at the time of the tender offer, at Dun & Bradstreet Norway AS.
Documentation: Tenderers shall document this by presenting the company ́s last year ́s approved annual accounts and the auditor's report for the same year.
Companies that cannot fulfil the requirement for extracts of annual accounts, may alternatively submit the business plan with the overall plan for financing.
When assessing the tenderer's financial and economic position, the contracting authority will itself obtain a credit rating from Dun & Bradstreet Norway AS.

Liste og kort beskrivelse av regler og kriterier

Tax Certificate
Requirement: Tenderers shall have fulfilled their tax and duty obligations.
Documentation requirement: : Tenderers shall document this by submitting a tax certificate. The certificate must not be more than six months from the deadline for receipt of tenders.

Liste og kort beskrivelse av regler og kriterier

Foreign tenderers
Foreign tenderers must submit equivalent certificates from their own country that document that the company has its tax and duty payments in order.
If the authorities in the relevant country do not issue such certificates, the tenderer must submit a declaration which confirms that all taxes and fees are paid. The declaration must be signed by the treasurer.

Liste og kort beskrivelse av regler og kriterier

The tenderer's technical and professional qualifications
Experience and competence - reference projects
Demand:
Tenderers shall have experience from equivalent framework agreements. Equivalent framework agreements means the delivery of the same product/service/nature, which includes pest handling and the extent stated in the table below:

Sub-contract 1 - Building
reference assignments
By equivalent we mean the delivery of the same service and of approximately the same extent as this contract:
Two framework agreements, each of which have an annual extent of at least
NOK 400,000 , carried out in residential complexes with several residential units

Sub-contract 2 - Water and sewage.
reference assignments
By equivalent we mean the delivery of the same service and of approximately the same extent as this contract:
Two framework agreements for public contracting authorities that each have an annual extent of at least NOK 200,000.

Documentation requirement: Tenderers shall document experience in all the areas listed above. Fulfilment of the qualification requirement is to be documented by filling in the contracting authority ́s template for reference projects annex 14. The description must include the value, date of completion and the contracting authority.
Tenderers can document their experience by referring to competence of personnel that they have at their disposal in their organisation or at associated suppliers, even if the experience has been worked up while the personnel have provided services for another service provider.

Liste og kort beskrivelse av regler og kriterier

Experience and competence - certificates
Requirement: Tenderers shall be able to refer to satisfactory execution in accordance with the contract, for the submitted reference projects in point 2.4.8.1.
Documentation requirement: Tenderers shall document this by presenting certificates from the contracting authority for the same reference projects.
The certificates should state whether the works have been professionally and properly executed.
A gender neutral preferred must be provided. The contracting authority reserves the right to contact the reference persons.

Liste og kort beskrivelse av regler og kriterier

Quality assurance system
Requirement: Tenderers shall have a quality management system suited to the content of the contract.
Documentation requirement: Tenderers shall document this by presenting a description of the quality assurance system, as well as a copy of the table of contents. The description must demonstrate that the system provides satisfactory quality assurance of the delivery/services that shall be provided.
If a tenderer has ISO 9001 certification, it is sufficient to present a certificate.

Liste og kort beskrivelse av regler og kriterier

Environmental management (outer environment)
Requirement: Tenderers shall have a satisfactory system for environmental management suited to the content of the contract.
Documentation requirement: Tenderers shall document this by presenting a description of their environmental management system, as well as a copy of the table of contents. The description must demonstrate that the system provides satisfactory management of the outer environment for the delivery/services that shall be provided, as well as compliance with public requirements and obligations connected to the outer environment.
The description shall be on a maximum of 2 A4 pages, a copy of the table of contents will be added.
If a tenderer has ISO 14001 certification or equivalent certification schemes, it is sufficient to present a valid certificate.

Liste og kort beskrivelse av regler og kriterier

Requirements for responsible business
Requirement: Tenderers shall be suitable for fulfilment of contract requirements for due diligence assessments for responsible businesses, cf. the contract's point 5. This means that tenderers have implemented measures and systems that are used in the tenderer's work to safeguard basic human rights and decent working conditions, as well as prevent environmental degradation and corruption.
Documentation requirement: A description of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD ́s guidelines for multinational companies. The documentation shall include:
• Complete annex 11 - Reply form qualification requirements: Assessments of due diligence for responsible businesses.
• Formal policy/guidelines that cover an obligation to comply with the requirements of responsible businesses.
It should be noted that documentation of fulfilment of the qualification requirements on responsible business can be delivered in English.

Partial contract 1(building) has the following public contracting authorities: Lillestrøm kommune, Nedre Romerike Brann og Redning (NRBR), Midtre Romerike avløpsselskap (MIRA), Nittedal kommune, Aurskog-Høland kommune, Enebakk kommune

Partial contract 2(Water and sewage) has the following public contracting authorities: Lillestrøm kommune, Nittedal kommune, Aurskog-Høland kommune, Enebakk kommune

The bid deadline has been changed to:

12.5.2025, 12:00

Bid opening is:

12.05.2025, 12:01

The reason why the date for the change announcement is today is due to technical problems in Tendsign.