Framework agreement for annual inspections and service of automatic fire extinguishing installations. | Trondheim Kommune

Dato	Dokument
2025-02-12	Kunngjøring av konkurranse

Kort beskrivelse

Trondheim municipality invites tenderers to an open tender contest for a framework agreement for annual inspections and service of automatic fire extinguishing installations for the municipality's entities.

Beskrivelse av anskaffelsen

Liste og kort beskrivelse av utvelgelseskriterier

'Total' annual turnover: The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:
Minimum qualification requirements
Demand:
Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers shall have an annual minimum turnover within the area that the contract applies to, that exceeds twice the estimated value of the contract.

Documentation requirement:
The company's Annual Financial Statements for the last 2 fiscal years which includes the Board's Annual Report, Income Statement, Balance Sheet, Notes, and Auditor's Report.

Liste og kort beskrivelse av utvelgelseskriterier

"Specific annual turnover": Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Average set-up: Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested:

Liste og kort beskrivelse av utvelgelseskriterier

The tenderer's establishment date: If the information about the turnover (combined or specific) is not available for the entire requested period, please state the date the company was established, or the tenderers started their business:

Liste og kort beskrivelse av utvelgelseskriterier

Financial key figures: For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Other economic and financial requirements: Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Minimum qualification requirements
Demand:
Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers shall have a rating of minimum A or equivalent.

Documentation requirement:
Credit evaluation/rating, not older than three months, and which is based on the last known accounting figures. The rating shall be carried out by an officially certified credit rating institution.

If the tenderer has a justifiable reason for not submitting the documentation that the contracting authority has required, he can document his economic and financial capacity by presenting, for example, a declaration from a financial institution about surety.

Liste og kort beskrivelse av regler og kriterier

Certificates issued by independent bodies for quality assurance standards.: Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Minimum qualification requirements
Demand:
Tenderers shall have a quality system suited to the content of the contract.

Documentation:
Certificate for the company's quality system/management system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2002.
The quality standard shall be based on relevant European standard series, which are certified by accredited bodies.
The contracting authority will also accept other documentation for equivalent quality assurance measures if the tenderer is unable to obtain such certificates by the deadline, and this is not due to the tenderer himself. It is a prerequisite that the tenderer documents that these measures correspond to the requested quality assurance standards.
As a minimum a general description of the system ́s content, including an overview of inspection plans and check-lists that are relevant for this contract, must be presented.

Liste og kort beskrivelse av regler og kriterier

Certificates issued by independent bodies for environmental management standards.: Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Minimum qualification requirements
Demand:
Tenderers must have procedures to carry out the assignment in an environmentally appropriate manner.

Documentation:
Tenderers shall present certificates issued by independent bodies as documentation that the tenderer fulfils certain environmental management systems or standards. E.g. the EU Scheme for Environmental Management and Environmental Audits (EMAS), other recognised environmental management systems in the Regulation (EF) no. 1221/2009 article 45 or other environmental management standards based on relevant European or international standards from accredited bodies. The contracting authority will accept equivalent certificates issued by bodies in other EEA countries (e.g. Eco-Lighthouse, ISO 14001).
Other documentation that shows that the tenderer has procedures to carry out the assignment in an environmentally responsible manner. Annex 9 Environmental Statement can also be used.

Liste og kort beskrivelse av vilkår

Registered in a trade register: Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.

Liste og kort beskrivelse av vilkår

Registered in a trade register or company register.: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Demand:
Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Documentation:
Norwegian companies: Company Registration Certificate

Foreign companies: Certificate that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is registered.

Liste og kort beskrivelse av vilkår

In the case of service contracts: Authorisations from a particular organisation required: Is a specific authorisation required from a particular organisation to provide the service in the tenderer's home country?
Minimum qualification requirements
FG certification:

The tenderer shall meet the requirements that are certified in accordance with the Contracting Authority's legal requirements. FG-910 .

Documentation requirement: Fulfilment of the qualification requirement is documented by the presentation of certificates/certification for FG-910 or equivalent for companies.

Liste og kort beskrivelse av vilkår

In the case of service contracts: Membership in a particular organisation is required: Is it necessary to have a particular membership in a particular organisation in order to provide the service in the tenderer ́s home country?

Liste og kort beskrivelse av utvelgelseskriterier

Services only: Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Minimum qualification requirements
Demand:
Tenderers shall have experience from assignments of a similar nature, size/scope and degree of difficulty. Equivalent assignments mean annual inspections, service, improvement of sprinkler installations. Documentation of excellent implementation ability is required.

Documentation requirement:
Description of the tenderer's three most relevant contracts in the course of the last three years. The description must include:
- The scope of the assignment (type of building and area).
- The assignment ́s size or value.
- Date (contract period)
- Contract party (name, telephone number and email to a gender neutral preferred).
It is the tenderer ́s responsibility to document relevance through the description. The contracting authority reserves the right to contact the person in question.

Liste og kort beskrivelse av utvelgelseskriterier

Technical personnel or technical units: Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented.

Liste og kort beskrivelse av utvelgelseskriterier

Technical facilities and quality assurance measures: The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Management and tracing of the supply chain: The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract:

Liste og kort beskrivelse av utvelgelseskriterier

Control Permission: For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.

Liste og kort beskrivelse av utvelgelseskriterier

Education and professional qualifications: The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:
Minimum qualification requirements
Demand:
Tenderers shall have sufficient capacity, competence and implementation ability to fulfil the contract.

In order for competence and implementation ability to be seen as sufficient, the personnel at our disposal must have formal competence and experience in carrying out work connected to the control and service of automatic fire extinguishing installations. The following key personnel shall be offered: project manager and plumbing. The offered key personnel shall as a minimum have FG certification for automatic fire extinguishing systems. Documentation proof:
Fulfilment of the qualification requirement is to be documented by presenting a FG certificate for the offered key personnel.

Liste og kort beskrivelse av utvelgelseskriterier

Portion of the contract to sub-suppliers.: The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.
Minimum qualification requirements
Documentation requirement:
An overview/matrix that states how much of the contract the tenderer is considering putting away to sub-suppliers.