24/3930 Operation and maintenance of street lights | Stange kommune

Dato	Dokument
2025-01-30	Kunngjøring av konkurranse

Kort beskrivelse

The contracting authority would like to establish parallel framework agreements with two (2) tenderers, who in an environmentally and cost efficient way cover their need for operation and maintenance of street lights. The procurement of goods, such as parts and technical components for the street light installations, is also included as a part of the agreement. Further description of the procurement is in the assignment description and requirement specifications (Annex 1) the Contracting Authority shall enter into a framework agreement with up to two (2) tenderers. Based on historical figures, the framework agreement is expected to have an annual value of NOK 800,000 - 1,000,000 excluding VAT. The estimated value shall be seen as a guideline and is not binding for the contracting authority. The contracting authority shall have the possibility to procure further services, products and hours at the agreed prices. The contracting authority ́s use of the services can therefore vary both up and down as regards the estimated volume and it is important that the tenderer has the capacity to meet the contracting authority ́s actual procurement volume. The contracting authority will be bound by call-offs against the framework agreement. The total estimated value for the entire contract period is NOK 3,200,000 - 4,000,000. Excluding VAT. The maximum value for the entire framework agreement period is NOK 8,000,000 excluding VAT.

Beskrivelse av anskaffelsen

Liste og kort beskrivelse av utvelgelseskriterier

'Total' annual turnover: The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:

Liste og kort beskrivelse av utvelgelseskriterier

"Specific annual turnover": Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Average set-up: Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested:

Liste og kort beskrivelse av utvelgelseskriterier

The tenderer's establishment date: If the information about the turnover (combined or specific) is not available for the entire requested period, please state the date the company was established, or the tenderers started their business:

Liste og kort beskrivelse av utvelgelseskriterier

Financial key figures: For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Other economic and financial requirements: Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Minimum qualification requirements
Demand:
Tenderers must have sufficient economic and financial capacity to fulfil the contract.

Credit rating B, credit worthy with security is sufficient to meet the requirement.

Tenderers must have positive equity.

Documentation requirement:
To be declared in the ESPD and tender letter.

Documented on request:

• Credit evaluation/rating, not older than 3 months, based on the last known accounting figures. The rating shall be carried out by an officially certified credit rating institution.

• The contracting authority reserves the right to obtain further credit ratings or other financial information that, but not limited to, annual accounts including notes, the board's annual reports and auditor's reports.

• If a tenderer has a justifiable reason for not submitting the documentation required by the contracting authority, he can document his economic and financial capacity by presenting any other document that the Contracting Authority deems appropriate.

Liste og kort beskrivelse av regler og kriterier

Certificates issued by independent bodies for quality assurance standards.: Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Minimum qualification requirements
Demand:
Tenderers are required to have a well-functioning quality assurance system, or are certified for quality assurance.

Documentation:
To be declared in the ESPD and tender letter.

Documented on request:

If a tenderer is certified in accordance with ISO 9001:2015 or equivalent quality assurance standards and the certification covers the delivery, it is sufficient to enclose a copy of a valid certificate.
If the tenderer is not certified, a description shall be given of the tenderer ́s system (routines and measures) for quality assurance and any further documentation/certificates that concretely show what type of system the tenderer has and be able to document the following:
a) Documented method/procedure for planning and carrying out assignments included in the framework agreement.
b) Description of routines for self-control when performing the work
c) Description of the company's system for following-up deviations and unwanted events, as well as other improvement work including revisions of the system.
d) Description of the company's risk management system, including HSE
e) Description of the company's alteration management system.
f) Description of the company's system for following-up any sub-suppliers.

Liste og kort beskrivelse av regler og kriterier

Certificates issued by independent bodies for environmental management standards.: Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Minimum qualification requirements
Demand:
Tenderers are required to have a well-functioning environmental management system, or are certified for environmental management.

Documentation:
To be declared in the ESPD and tender letter.

Documented on request:

Tenderers shall document an environmental management system which as a minimum consists of routines for safeguarding the following elements:
a) The company's environmental targets and environmental policy.
b) Strategy in the environmental area
c) Provision of services in an environmentally responsible manner, e.g. waste sorting and transport.

A self-declaration can be enclosed that describes how the routines are carried out and how it functions. If routines are described in the company's quality or environmental management system in accordance with Miljøfyrtårn, ISO 14001, EMAS or equivalent third party verified system, it is sufficient to enclose a valid certificate.

Liste og kort beskrivelse av vilkår

Registered in a trade register: Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.

Liste og kort beskrivelse av vilkår

Registered in a trade register or company register.: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Demand:
Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Documentation:
To be declared in the ESPD and tender letter.

Documented on request:

• Norwegian companies: Company Registration Certificate.
• Foreign companies: Proof that

Liste og kort beskrivelse av vilkår

In the case of service contracts: Authorisations from a particular organisation required: Is a specific authorisation required from a particular organisation to provide the service in the tenderer's home country?

Liste og kort beskrivelse av vilkår

In the case of service contracts: Membership in a particular organisation is required: Is it necessary to have a particular membership in a particular organisation in order to provide the service in the tenderer ́s home country?

Liste og kort beskrivelse av utvelgelseskriterier

Services only: Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Minimum qualification requirements
Demand:
Tenderers shall have experience with the execution of comparable contracts.

Documentation:
To be declared in the ESPD and tender letter.
Documented on request.

A list with an overview of the three most relevant assignments in the last 3 years. The list shall as a minimum contain:

• The name of the customer/contracting authority.
• Brief description of the delivery,
• Date of the delivery,
• Contract value and scope,
• A gender neutral preferred for each delivery, as well as a telephone number and email address.

The contracting authority reserves the right to contact the listed references in order to verify the extent and quality.

It is the tenderer ́s responsibility to document relevance through the description.

Comparable assignments include the delivery of a comparable nature to entities of a similar size and complexity.

Liste og kort beskrivelse av utvelgelseskriterier

Technical personnel or technical units: Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented.
Minimum qualification requirements
Demand:
Tenderers must have sufficient capacity and implementation ability to fulfil the contract. The tenderer and offered personnel shall fulfil the requirements in the "Regulations on electrical companies and the qualification requirements for work connected to electrical installations and electrical equipment".

a) Tenderers are required to have available a minimum of three energy installers and must have knowledge of work in or close to network stations, as some installations require access to a network station. In a normal service situation, energy installers with certificates of apprenticeship will be sufficient, but personnel who are qualified to enter Elvia ́s network stations must also be offered, as several of the ignition cupboards are still available.

b) Tenderers must have personnel with competence in engineering design services and planning of street light installations, including light calculations.

Documentation:
To be declared in the ESPD and tender letter.

Documented on request.

• Description of the company's manpower and organisation in relation to deliveries in accordance with the framework agreement ́s requirements.

• A description of the tenderer ́s number of qualified personnel that the tenderer can use for fulfilment of the contract:

- Energy installers with a certificate of apprenticeship.
- Energy installers with knowledge of work in or close to Elvia ́s network stations.
Personnel with competence within engineering design services and planning of street light installations, including light calculations.

Liste og kort beskrivelse av utvelgelseskriterier

Technical facilities and quality assurance measures: The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Management and tracing of the supply chain: The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract:
Minimum qualification requirements
Demand:
The tenderer shall have methods
for management of the supply chain
and traceability system such as
enables follow-up of the requirements.
to ethical trade - basic
requirements for human rights,
environment and ILO's
core conventions

Documentation:
To be declared in the ESPD and tender letter.

Documented on request:

A description of the traceability systems that the tenderer will
use for the execution of the framework agreement. Description
shall state methods and/or systems that enable tracing of
production locations and country of origin that are involved in
the supplier chain for the products that are delivered in this framework agreement.

Liste og kort beskrivelse av utvelgelseskriterier

Control Permission: For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.

Liste og kort beskrivelse av utvelgelseskriterier

Education and professional qualifications: The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:

Liste og kort beskrivelse av utvelgelseskriterier

Portion of the contract to sub-suppliers.: The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.

Vilkår for kontraktoppfyllelse

5.1 Requirements for wages and working conditions.
The contract will include requirements for wages and working conditions, documentation and sanctions in accordance with regulations from 8 February 2008 no. 112 on wages and working conditions in public contracts.

Tenderers shall fulfil the current requirements for their employees.

5.2 Apprentice requirements
Furthermore, the contract requires that the tenderer is affiliated to an apprenticeship scheme and that one or several apprentices participate in the execution of the contract work.
5.3 Requirements for the number of links in the supplier chain
The contract requires that the tenderers can have a maximum of one chain in the supplier chain.
under them.

See the tender documentation part II for further information on the contract terms.