150-BYM-2024 Project Hotel

Oslo kommune v/ Bymiljøetaten

BYM needs a project hotel with the accompanying project room for document and file management in the execution of building and construction projects. This will typically be project materials such as drawings, model files, minutes, reports, handling changes, deviation messages, pictures, etc. The project hotel shall be delivered as a complete system. A service contract shall be signed with one tenderer. The users of the project hotel will be employees of The Urban Environment, externally engaged and contract parties. BYM executes approx. 240 contract projects per annum. Of these, there will always be a need for a project hotel for 30-40 projects. See the requirement specifications for further information.

Frist

Fristen for mottak av tilbud var 2025-06-25. Anskaffelsen ble publisert 2025-05-23.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2025-05-23 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2025-05-23)
Gjenstand
Anskaffelsens omfang
Tittel: 150-BYM-2024 Project Hotel
Referansenummer: 24/118616
Kort beskrivelse:
BYM needs a project hotel with the accompanying project room for document and file management in the execution of building and construction projects. This will typically be project materials such as drawings, model files, minutes, reports, handling changes, deviation messages, pictures, etc. The project hotel shall be delivered as a complete system. A service contract shall be signed with one tenderer. The users of the project hotel will be employees of The Urban Environment, externally engaged and contract parties. BYM executes approx. 240 contract projects per annum. Of these, there will always be a need for a project hotel for 30-40 projects. See the requirement specifications for further information.
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Kontrakttype: Tjenester
Produkter/tjenester: Datatjenester: rådgivning, programvareutvikling, internett og systemstøtte 📦
Beskrivelse
Intern identifikator: 24/118616
Tilleggsinformasjon:
Climate and environmental considerations The requirements and criteria complied with the procurement regulations § 7-9 shall aim at reducing the procurement ́s total climate footprint or environmental impact, cf. the procurement regulations § 7-9 (1). The main rule in the procurement regulations § 7-9 (2) is that the contracting authority shall emphasise climate and environmental considerations with a minimum of thirty percent. Exceptions from the obligation to set environmental requirements or criteria exist if the procurement has, in its nature, a climate footprint and an environmental impact that is immaterial and this is justified in the procurement documents, cf. the procurement regulations § 7-9 (5). The need that the contracting authority would like covered by the software is primarily a service procurement. The work does not include travel activities and no use of paper or other consumables. A direct climate footprint as a result of the procurement is therefore expected to be of a modest character. However, if a consideration takes the sub-supplier chains, we can see that possible climate footprint and environmental impact may arise connected to the operation of the data centres connected to the digital solutions for project hotels. The tenderer ́s influence over this energy consumption and the possible environmental impact is, however, very limited and aimlessly for the contracting authority to emphasise or set requirements in the requirement specifications of the above in this procurement. Based on this, the procurement is, in its nature, to have immaterial climate footprint and environmental impact, and therefore falls under the exclusion rule in PPR § 7-9 (5).
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Tilleggsprodukter/-tjenester:
+ 4 til
Land: Norge 🇳🇴
Utførelsessted: Oslo 🏙️
Varighet: 8 år
Maksimalt antall fornyelser: 4
Annen informasjon om fornyelser:
The contract will be valid for 4 years from when the contract is signed. The contracting authority has an option to extend the contract for up to 1+1+1+1 year on unchanged terms. The contract period, including options, is 8 years.
Informasjon om opsjoner
Opsjoner ✅
Beskrivelse av opsjoner: Integration with the archive system (Websak)
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-06-25 10:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 3 måneder
Anbudsvilkår
Elektronisk fakturering: Påkrevd
Elektronisk bestilling vil bli brukt ✅
Elektronisk betaling vil bli brukt ✅
Frist for å be om tilleggsinformasjon: 2025-06-25 10:00:00 📅

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Utvalgskriterium: Autorisasjon eller medlemskap i en bestemt organisasjon kreves for tjenestekontrakter
Liste og kort beskrivelse av regler og kriterier:
Requirement: The tenderer shall be a legally established company. Documentation requirement: Norwegian companies: Company Registration Certificate Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.
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Utvalgskriterium: Andre økonomiske eller finansielle krav
Liste og kort beskrivelse av regler og kriterier:
Requirement: The tenderer shall have sufficient economic and financial capacity to be able to fulfil the contract. Documentation requirement: The company's last Annual Financial Statement including notes, the Board's Annual Reports and Audit Reports, including new information of relevance to the company's fiscal numbers. And Credit rating The contracting authority reserves the right to obtain credit appraisal on its own initiative.
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Utvalgskriterium: Referanser på spesifiserte tjenester
Liste og kort beskrivelse av regler og kriterier:
Requirement: The tenderer shall have experience from equivalent assignments. Equivalent assignments means the provision of services for project hotels inside building and construction. Documentation requirement: A short description of the most important deliveries in the last three years, including information on the contract ́s value, date of delivery as well as the name of the contracting authority and a description of the assignment ́s content.
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Utvalgskriterium: Tiltak for å sikre kvalitet
Liste og kort beskrivelse av regler og kriterier:
Requirement: Tenderers shall have a relevant quality assurance system for the content of the contract. Documentation requirement: A description of the tenderer ́s quality assurance methods. Alternatively: Certificate for the company's quality assurance system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2015.
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Utvalgskriterium: Informasjonssikkerhet
Liste og kort beskrivelse av regler og kriterier:
Requirement: Tenderers shall have a management system for information security based on recognised standards that cover the entire system. Recognised standards means NBMS basic principles ISO 27001, NIST CSF or equivalent internationally recognised standards. Documentation requirement: Documentation of certification including scope for the certification. Alternatively, a short description of the management system ́s structure, principles and how compliance is ensured in practice.
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Utestengelsesgrunn:
Akkord med kreditorer
Avtaler med andre økonomiske aktører som har til formål å vri konkurransen
Barnearbeid og andre former for menneskehandel
+ 21 til
Bedrageri
Brudd på forpliktelser fastsatt i nasjonale utelukkelsesgrunner
Brudd på forpliktelser på arbeidsrettens område
Brudd på forpliktelser på miljørettens område
Brudd på forpliktelser på sosialrettens område
Brudd på plikt til å betale skatter
Brudd på plikt til å betale trygdeavgifter
Deltakelse i en kriminell organisasjon
Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen
Eiendeler under administrasjon av bobestyrer
Forretningsvirksomheten er suspendert
Grov yrkesfeil
Hvitvasking eller terrorfinansiering
Insolvens
Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren
Konkurs
Korrupsjon
Terrorhandlinger eller handlinger knyttet til terrorvirksomhet
Tidlig oppsigelse, erstatning eller andre tilsvarende sanksjoner
Tilsvarende situasjon som konkurs, insolvens eller akkord etter nasjonal rett
Uriktige opplysninger, tilbakeholdt informasjon, manglende evne til å fremlegge nødvendige dokumenter, eller å ha skaffet seg fortrolige opplysninger om denne anskaffelsesprosedyren
Beskrivelse av utelukkelsesgrunner:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory…
… body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
… body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.
… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Is the tenderer aware of breaches of provisions on…
… working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
… social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
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Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
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The following rejection reasons are purely national: 1. The Public Procurement Regulations § 24-2 states that "the contracting authority shall also reject a tenderer when he is aware that the tenderer has been legally convicted or has accepted a writy for the following punishable conditions: a) participation in a criminal organisation b) corruption c) fraud d) acts of terrorism or criminal acts relating to terrorist activity e) whitewashing money or financing terrorism f) child labour and other forms of human trafficking. The requirement that the Contracting Authority shall reject tenderers who have accepted a wrearact for the stated punishable conditions is a distinctively Norwegian requirement. 2. Of foa 24-2(3) letter in follows that «Oppdragiveren kan avvise en leverandør [...] when the contracting authority can document that the tenderer has otherwise committed serious errors that cause doubt about his professional integrity." The rejection reason in the ESPD form only concerns serious errors in professional practice, whilst the Norwegian rejection reason also includes other serious errors that can lead to doubt about the tenderer's professional integrity.
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Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
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Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
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Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
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Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
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Oppdragsgiver
Navn og adresser
Navn: Oslo kommune v/ Bymiljøetaten
Nasjonalt registreringsnummer: 996 922 766
Postadresse: Postboks 636 Løren
Postnummer: 0507
Poststed: Oslo
Region: Oslo 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Sofia Toderascu
E-post: sofia.toderascu@bym.oslo.kommune.no 📧
Telefon: +47 21802180 📞
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/company/companyinformation/index/309622 🌏
Type oppdragsgiver
Offentligrettslig organ
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=432586&B= 🌏
Deltakelses-URL: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=432586&B= 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Tilleggsinformasjon
Climate and environmental considerations The requirements and criteria complied with the procurement regulations § 7-9 shall aim at reducing the procurement ́s total climate footprint or environmental impact, cf. the procurement regulations § 7-9 (1). The main rule in the procurement regulations § 7-9 (2) is that the contracting authority shall emphasise climate and environmental considerations with a minimum of thirty percent. Exceptions from the obligation to set environmental requirements or criteria exist if the procurement has, in its nature, a climate footprint and an environmental impact that is immaterial and this is justified in the procurement documents, cf. the procurement regulations § 7-9 (5). The need that the contracting authority would like covered by the software is primarily a service procurement. The work does not include travel activities and no use of paper or other consumables. A direct climate footprint as a result of the procurement is therefore expected to be of a modest character. However, if a consideration takes the sub-supplier chains, we can see that possible climate footprint and environmental impact may arise connected to the operation of the data centres connected to the digital solutions for project hotels. The tenderer ́s influence over this energy consumption and the possible environmental impact is, however, very limited and aimlessly for the contracting authority to emphasise or set requirements in the requirement specifications of the above in this procurement. Based on this, the procurement is, in its nature, to have immaterial climate footprint and environmental impact, and therefore falls under the exclusion rule in PPR § 7-9 (5).
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Klageinstans
Navn: Oslo Tingrett
Nasjonalt registreringsnummer: 926 725 939
Postadresse: Postboks 2106 Vika
Postnummer: 0125
Poststed: Oslo
Region: Oslo 🏙️
Land: Norge 🇳🇴
E-post: oslo.tingrett@domstol.no 📧
Telefon: +47 22035200 📞
URL: https://www.domstol.no/no/domstoler/tingrett/oslo-tingrett/ 🌏
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Navn og adresser
Klageprosedyre
Presis informasjon om frister for klageprosedyrer: The waiting period is ten days.
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2025/S 100-335900 (2025-05-23)
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