EBE 29 - 2024 Framework agreement for control and maintenance of sprinkler systems. | Bergen kommune - Etat for bygg og eiendom

Dato	Dokument
2024-12-06	Kunngjøring av konkurranse

Kort beskrivelse

The Agency for Buildings and Property (EBE) manages approx. NOK 1.2 million square metres of buildings and is tasked with covering Bergen municipality ́s need for premises and outside areas. The total property mass is divided between 8 districts. Most of the properties consist of approx. 100 schools and 60 nurseries, in addition to nursing homes, administration buildings and sports facilities. The procurement is for a framework agreement for the delivery of inspections, maintenance and repairs of sprinklers and extinguishing systems in the properties that EBE is always responsible for. The property mass is dynamic, so that new buildings can be added to, or removed during the contract period. See Annex 4A price form for an overview of buildings currently managed by EBE, with associated installations. The contract can also, to a smaller extent, include buildings that are managed by other entities in Bergen municipality. Completely new installations (new buildings and old buildings without existing installations) are not included in the framework agreement.

Beskrivelse av anskaffelsen

Tilleggsinformasjon

The procurement ́s climate and environmental impact is transport, materials and waste. Relevant requirements are set in the contract and the requirement specifications in order to reduce the climate and environmental impact of the procurement.

With the relevant climate and environmental requirements in this market, it is possible to both ensure competition and ensure fulfilment of relevant climate and environmental services at the same time. The contracting authority is then ensured to get the desired climate and environmental performance regardless of who wins the competition.

The contracting authority ́s assessment is that the requirements in this procurement, particularly the use of zero emission vehicles and waste management requirements, take care of the most central climate and environmental considerations in connection with the services that are to be provided, and that the relevant requirements provide the best climate and environmental effect in connection with this procurement.

See the climate and environmental requirements in Annex 1 - the Contracting Authority's requirement specifications, Annex 7 - Transport requirements for goods and services and Annex 8 - Packaging Requirements.

Based on the above, the contracting authority will not evaluate the climate and environment in this procurement, c.f. the Public Procurement Regulations§ 7-9 (4).

The procurement will be carried out in accordance with the provision in the Procurement Act and the procurement regulations, parts I and part III. The contract will be awarded in accordance with the open tender contest procedure, which means that all interested tenderers can submit a tender.

It is not possible to negotiate or change the tender in this competition after the tender deadline has expired.

Liste og kort beskrivelse av utvelgelseskriterier

'Total' annual turnover: The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:

Liste og kort beskrivelse av utvelgelseskriterier

"Specific annual turnover": Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Average set-up: Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested:

Liste og kort beskrivelse av utvelgelseskriterier

The tenderer's establishment date: If the information about the turnover (combined or specific) is not available for the entire requested period, please state the date the company was established, or the tenderers started their business:

Liste og kort beskrivelse av utvelgelseskriterier

Financial key figures: For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Other economic and financial requirements: Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Minimum qualification requirements
Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. The credit rating must show that the tenderer is credit worthy without security. The tenderer is required to have a minimum of rating B (Low risk) in the credit company Creditsafe. Documentation: The contracting authority will check a credit rating carried out by the credit company Creditsafe, so the tenderer does not need to enclose their own credit rating. Newly established tenderers can submit a bank statement as proof of credit worthiness. If the tenderer is not registered in Creditsafe ́s registers, the company ́s last two auditor approved annual accounts shall be submitted upon request. If information in the above sources is not correct or supplementary information is needed to highlight the company's economic and financial situation, this can be provided.

Liste og kort beskrivelse av regler og kriterier

Certificates issued by independent bodies for quality assurance standards.: Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Minimum qualification requirements
The contracting authority requires that all tenderers have implemented a quality management system that is satisfactory to ensure the quality of execution in this contract. Documentation requirement: Description of the company ́s implemented quality management system. A certificate shall be submitted for the company's quality management system issued by independent bodies that confirm that the company fulfils certain quality management standards, for example ISO 9001. If the company does not have such certificate, other documentation of the company's quality management system shall be provided. In such cases as a minimum the following shall be provided: * the system's name and detailed table of contents * general description of the content of the system, including an overview of control plans and check-lists that are relevant for this contract * organisation chart showing the responsibilities in the quality management system * description of routines for internal control and deviation management (work with corrective and preventive measures) * a description of how the system will be used to perform internal control and deviation management (work with corrective and preventive measures) * a description of how the system will be used to. ensure the quality of this contract. All received or obtained documentation will form the basis for an overall assessment of whether the qualification requirement is fulfilled. This requirement shall be met by the tender deadline date.

Liste og kort beskrivelse av regler og kriterier

Certificates issued by independent bodies for environmental management standards.: Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Minimum qualification requirements
The contracting authority requires tenderers who are certified from independent third parties, confirming that the tenderer has procedures and systems that ensure that the execution of the delivery has a low environmental impact. Documentation requirement: Tenderers shall submit certificates from independent bodies that document an established and satisfactory environmental management system. Documentation is required that the tenderer is either environmentally certified in accordance with valid ISO 14001, is Eco-Lighthouse, is certified by EMAS, or are certified by equivalent third parties. If a company does not have such certificates, other documentation of the company's environmental management system must be submitted. In such cases as a minimum the following shall be submitted: * the system's name and detailed table of contents * general description of the content of the system, including an overview of control plans and check-lists that are relevant for this contract * organisation chart showing the responsibilities in the environmental management system * description of routines for internal control and deviation management (work with corrective and preventive measures) * a description of how the system will be used in order to get reduced environmental impact in this contract. All received or obtained documentation will form the basis for an overall assessment of whether the qualification requirement is fulfilled. This requirement shall be met by the tender deadline date.

Liste og kort beskrivelse av vilkår

Registered in a trade register: Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.

Liste og kort beskrivelse av vilkår

Registered in a trade register or company register.: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Requirement: The tenderer shall be a legally registered company.
Documentation: Documentation: Documentation must not be enclosed for tenderers registered in the Norwegian Register of Units. The contracting authority will check the registration by using the organisation number stated in the tenderer ́s Mercell profile. Tenderers who are not registered in the above register must present a certificate or confirmation (equivalent company registration certificate) for registration in a trade or business register as prescribed by the law of the country where the tenderer is established. Such a certificate shall not be issued more than six months before the tender deadline.

Liste og kort beskrivelse av vilkår

In the case of service contracts: Authorisations from a particular organisation required: Is a specific authorisation required from a particular organisation to provide the service in the tenderer's home country?
Minimum qualification requirements
Requirement: The tenderer shall be a certified certified company in accordance with FG-910 within engineering design, execution, inspection and maintenance of automatic extinguishing systems. Documentation: Valid proof of FG certification of companies for automatic extinguishing systems.

Liste og kort beskrivelse av vilkår

In the case of service contracts: Membership in a particular organisation is required: Is it necessary to have a particular membership in a particular organisation in order to provide the service in the tenderer ́s home country?

Liste og kort beskrivelse av utvelgelseskriterier

Services only: Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Minimum qualification requirements
Tenderers shall have good and relevant experience from equivalent work, carried out during the last five years. Equivalent work means experience with annual FG inspections and maintenance of sprinkler installations, as well as expansion and upgrading of the existing system. The experience can be developed when working on framework agreements, or from individual projects of an equivalent nature or size to those assignments included in this framework agreement. Documentation requirement: Relevant experience shall be documented by stating a minimum of 3 relevant references (in the form of several completed assignments on equivalent framework agreements, or from the execution of several individual projects of a similar nature and scope to the assignments included in this framework agreement, or a combination of them). The reference projects shall include information stated in the ESPD form in Mercell. + The contracting authority shall provide the "recipients" in the field, as well as a gender neutral preferred with the name, telephone number, email address and role in the reference project. + In the field "Beskrivelse" there shall be a brief description of the project and what makes the experience relevant for this procurement. The references are to be added directly to Mercell as a response to this requirement.

Liste og kort beskrivelse av utvelgelseskriterier

Technical personnel or technical units: Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented.

Liste og kort beskrivelse av utvelgelseskriterier

Technical facilities and quality assurance measures: The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows:

Liste og kort beskrivelse av utvelgelseskriterier

Management and tracing of the supply chain: The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract:

Liste og kort beskrivelse av utvelgelseskriterier

Control Permission: For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.

Liste og kort beskrivelse av utvelgelseskriterier

Education and professional qualifications: The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:
Minimum qualification requirements
Competence requirement: The tenderer must have sufficient resources to carry out the work included in this framework agreement, cf. the description of what the contract covers (Annex 1 the Contracting Authority's requirement specifications), and an overview of buildings, cf. Annex 4A Price Form. Tenderers must have access to resources that are certified in accordance with FG 900 - automatic extinguishing systems within the following areas:
- FG 900 Engineering Design Services
- FG 900 Executor
- FG 900 Inspections
- FG 900 Maintenance
It is assumed that there will be sufficient 2 resources that can design/control and 2 resources that can perform/maintain, for a total of 4 resources.
Documentation: Overview of the number of resources with different certifications, preferably in table form.

Liste og kort beskrivelse av utvelgelseskriterier

Portion of the contract to sub-suppliers.: The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.