Procurement of water meters | Asker kommune | Offentlige anskaffelser i Norge

Dato	Dokument
2023-11-13	Kunngjøring av konkurranse

Kort beskrivelse

The procurement concerns the purchase of water meters for water and water environment in Asker municipality. The estimated volume is 1,500 to 5,000 meters, each year for a four year period.

Beskrivelse av anskaffelsen

Asker municipality shall, through a tender contest, end up with a framework agreement for the purchase of water meters.

The aim of the procurement is to cover the need for new meters where the existing meters have become "Black" or where the municipality shall deliver new meters for installation in new residences or development projects for private and business.

Contract period: The contracting authority intends to enter into a framework agreement. The contract will be valid for 2 years, with an option for an extension for one + one year. The total agreement period is 4 years upon release of both options.

It is uncertain how much the need will be in the contract period and the volume can vary, among other things, as a result of:

Percentage of automatic meters that must be replaced due to errors on meters
Share of new development projects in municipal, private and business administration.
Economic, political and administrative guidelines and priorities
The estimated contract value is approx. NOK 2.6 million per annum to a maximum of NOK 8.8 million per annum, excluding VAT. This is an estimate based on previous procurements and is not binding for the future contract volume.Â

The maximum contract value, including contract extensions, is estimated to NOK 35 million excluding VAT.

Liste og kort beskrivelse av utvelgelseskriterier

The tenderer's economic and financial capacity: Requirements:
Tenderers are required, as a minimum, to be credit worthy in accordance with Dun & Bradstreet/Risk Guardian Suite, or have the financial capacity to fulfil the contract based on the contracting authority Ì�s discretion in accordance with the attached documentation from the tenderer.

Newly established companies and foreign tenderers must have the financial capacity to fulfil the contract.

Documentation requirement:

Norwegian companies:Â

The contracting authority will assess the tenderer's finances through Dun & Bradstreet/Risk Guardian Suite.
The contracting authority will not accept credit ratings other than that mentioned for equal treatment of the tenderers.
Tenderers can enclose other necessary information in the tender if the tenderer believes that the credit information from the above mentioned service does not provide a correct picture of the financial situation.

For newly established companies or foreign tenderers:Â

Newly established companies that have not built up a basis for credit assessment must enclose a declaration from a bank or similar financing institution regarding the company's financial and economic position.Â This also applies to foreign tenderers.

Liste og kort beskrivelse av vilkår

The tenderer Ì�s registration, authorisations, etc.: Requirement: Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.Â

Documentation requirement:Â

Norwegian tenderers:Â

After the tender submission, the tenderer must give consent for the Contracting Authority collecting the above from Tendsign.Â After the tenderer has sent the tender in TendSign, the tenderer will receive a request from Altinn for consent to share a company registration certificate. The consent is valid at the organisation level and it is valid for 3 (three) months.

If a tenderer does not agree to this, the tenderer must submit a company registration certificate. The certificate shall not be older than 6 (six) months calculated from the tender deadline.Â (Tenderers can obtain a company registration certificate themselves from Alltinn and receive it by email.)

Foreign tenderers:Â

Foreign companies must prove that the tenderer is registered in a company register, professional register or commerce register in the country where the tenderer is established. The documentation must be translated into Norwegian if it cannot be presented in Swedish, Danish or English.Â

Liste og kort beskrivelse av vilkår

Certificates for tax and VAT.: Requirement: Tenderers shall have their tax, payroll tax and VAT payments in order in accordance with the legal provisions.

Documentation requirement:

Norwegian tenderers:
After the tender submission, the tenderer must give consent for the Contracting Authority collecting the above from Tendsign.Â After submitting their tender offer in TendSign, the tenderer will receive a request from Altinn for consent to share tax information. The consent is valid at the organisation level and it is valid for 3 (three) months.

If a tenderer does not agree to this, the tenderer must submit a tax and VAT certificate. The certificate shall not be older than 6 (six) months calculated from the tender deadline. Any arrears or other irregularities must be justified. (Tenderers can obtain the electronic tax and VAT certificate themselves and immediately receive it by email.)

Foreign tenderers:Â

Tenderers who are not established in Norway shall submit equivalent documentation issued by the authorities in the country where the tenderer is established. The certificate shall preferably be translated into Norwegian, but Swedish, Danish and English are also accepted.

Liste og kort beskrivelse av utvelgelseskriterier

Quality assurance system: Requirements:Â

Tenderers are required to have a quality assurance system suitable for the delivery Ì�s complexity, risk and aim.Â

Documentation requirement:

This can be documented by a description of the tenderer's quality assurance methods. If a tenderer is certified in accordance with ISO 9001 or equivalent quality assurance certifications, it is sufficient to enclose a copy of a valid certificate.

Liste og kort beskrivelse av utvelgelseskriterier

Environmental management system: Requirements:Â

Tenderers are required to have a third-party certified environmental management system or environmental management standard.Â

Documentation requirement:Â

Tenderers are required to have a third-party certified environmental management system or environmental management standard.Â This can be documented by a CERTIFICATE of EMAS certification, ISO 14001 certification, Eco-Lighthouse or equivalent certificates issued by bodies in other EEA countries.

Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem

Prices can be adjusted annually equivalent to the change in statistics norway Ì�s consumer price index, the main index. The prices can be changed two years at the earliest after the contract has been signed. The basis and calculation for adjusting prices shall be presented and approved by the Contracting Authority. New prices will be valid from the date of approval.

Call-offs that are made before a price adjustment shall not be invoiced in accordance with the price adjustment.Â

If the tax and duty provisions are changed, the price can be changed accordingly. Otherwise, prices will be reduced, if government fees or fees are dropped. In the event of a market price drop, these shall automatically be applied to the Contracting Authority.

Vilkår for kontraktoppfyllelse

The aim of the procurement is to cover the need for new meters where the existing meters have become "Black" or where the municipality shall deliver new meters for installation in new residences or development projects for private and business.