Framework agreement for travel agency services

OFA IKS

The aim of the procurement is to establish a framework agreement for travel agency services that provide low total costs, reduced transaction costs, increased use of digital systems, and better security for the contracting authority. The agreement shall cover the contracting authority ́s need for travel services with an emphasis on air transport and hotels. The travel agency shall be a total supplier of travel agency services, including booking flights domestic and/or international journeys, hotel accommodation, trains and hire cars. The travel agency must deliver a very user friendly and easily accessible digital system/booking portal on web and app. The agreement ought to contribute to an increased climate focus and sustainability. This means, among other things, that it is clearly informed and good options are given to make more climate-friendly choices when it comes to travel, including options for ordering trains instead of planes.

Frist

Fristen for mottak av tilbud var 2023-12-22. Anskaffelsen ble publisert 2023-11-17.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-11-17 Kunngjøring av konkurranse
2023-12-11 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2023-11-17)
Gjenstand
Anskaffelsens omfang
Tittel: Framework agreement for travel agency services
Referansenummer: 23/25864
Kort beskrivelse:
The aim of the procurement is to establish a framework agreement for travel agency services that provide low total costs, reduced transaction costs, increased use of digital systems, and better security for the contracting authority. The agreement shall cover the contracting authority ́s need for travel services with an emphasis on air transport and hotels. The travel agency shall be a total supplier of travel agency services, including booking flights domestic and/or international journeys, hotel accommodation, trains and hire cars. The travel agency must deliver a very user friendly and easily accessible digital system/booking portal on web and app. The agreement ought to contribute to an increased climate focus and sustainability. This means, among other things, that it is clearly informed and good options are given to make more climate-friendly choices when it comes to travel, including options for ordering trains instead of planes.
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Kontrakttype: Tjenester
Produkter/tjenester: Reisebyrå og lignende tjenester 📦
Estimert verdi eksklusive mva: 8 000 000 NOK 💰
Beskrivelse
Intern identifikator: 23/25864
Tilleggsinformasjon:
The contracting authority for the competition is OFA IKS, Agder county, 25 municipalities and associated entities in the Agder region, hereafter called the Contracting Authority/Customer. The associated entities will have an option to join the contract. The contracting authority is represented in this competition by OFA IKS. The County and municipalities as well as other municipal and government entities in Agder have organised a voluntary cooperation, Public Joint Procurement in Agder (OFA IKS), which is a body for joint procurement services, joint entry into framework agreements for goods and services etc.
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Tilleggsprodukter/-tjenester:
Varighet: 2 år
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser:
Option for the contracting authority for an extension one or more times for up to a further 2 years, a total of four (4 years).
Informasjon om opsjoner
Opsjoner ✅
Beskrivelse av opsjoner:
The contracting authorities who have an option to participate in the agreement: Bykle municipality. - Flekkefjord municipality - Gjerstad municipality Iveland municipality. - Kristiansand municipality Kvinesdal municipality Risør municipality Sirdal Municipality - Tvedestrand municipality Åseral municipality. - The Administrator of State in Agder. Agder sanitation IKS - Aust-Agder museum and archive IKS - Aust-Agder audit IKS - Vest-Agder museum IKS - Lister and Dalane Avfallsservice AS - Agder working environment IKS - ICT Agder IKS Agder kollektivtrafikk AS - The government manager ́s joint services, head office (HK) in Arendal. - Avfall Sør AS - The Kristiansand region fire and rescue IKS
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Tildelingskriterier
Pris ✅
Pris (vekting): 50
Kvalitetskriterium (vekting): 50
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2023-12-22 12:00:00 📅
Vilkår for åpning av tilbud: 2023-12-22 12:30:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Anbudsvilkår
Tilbydere kan levere mer enn ett tilbud
Avansert eller kvalifisert elektronisk signatur eller segl (som definert i forordning (EU) nr. 910/2014) er påkrevd
Åpningsdato: 2023-12-22 12:30:00 📅
Elektronisk fakturering: Påkrevd
Elektronisk bestilling vil bli brukt ✅
Elektronisk betaling vil bli brukt ✅
Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)

Juridisk, økonomisk, finansiell og teknisk informasjon
Økonomisk og finansiell stilling
Liste og kort beskrivelse av utvelgelseskriterier:
Requirement for economic and financial capacity.: Requirement: Tenderers shall have sufficient economic and financial capacity to fulfil the contract. The required capacity will be assessed in relation to the contract ́s value, services, risk and duration. Documentation: A credit rating from a certified credit rating company based on the last known accounting figures. The key figures in the accounts must be presented together with an assessment of the tenderer's payment experience.
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Vilkår for deltakelse
Liste og kort beskrivelse av vilkår:
The tenderer ́s registrations, authorisations, etc.: Requirement: Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established. Documentation: • Norwegian companies: Company Registration Certificate, not older than six months. • Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
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Teknisk og faglig kapasitet
Liste og kort beskrivelse av utvelgelseskriterier:
Experience: Requirement: The tenderer shall have experience from assignments of an equivalent nature and scope. Documentation: Description of the tenderer ́s up to 3 most relevant contracts in the course of the last 3 years. The description must include a statement of the contract ́s value, date and recipient (name, telephone number and e-mail address), as well as a short description of the delivery. Use Annex 5. It is the tenderer ́s responsibility to document relevance through the description. Tenderers can document their experience by referring to competence of the personnel he has at his disposal and can use this assignment, even if the experience has been worked up while the personnel have served another service provider.
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Capacity: Requirement: The tenderer shall have sufficient capacity to complete the delivery. Documentation: A short description of the tenderer ́s organisation, including total manpower and an organisation chart.
Quality assurance system: Requirement: Tenderers shall have a relevant quality assurance system for the execution of the delivery. Documentation: Documented as one of the two alternatives below: Alternative one: Valid certificate for the tenderer's quality assurance system issued by an independent body that confirms fulfilment of quality assurance standards such as ISO 9001 or equivalent. Alternative 2: "A description of the tenderer's quality assurance measures implemented in the entity. The description shall, as a minimum, give a general description of the system relevant for this contract, including clear procedures and work descriptions, description of the responsibilities, as well as the accompanying quality requirements/measures, for all work assignments in the business. The description shall be maximum two A4 pages".
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Vilkår for deltakelse
Utestengelsesgrunn:
Betaling av skatter
Brudd på forpliktelser på miljørettens område
Deltakelse i en kriminell organisasjon
Rent nasjonale utelukkelsesgrunner
Beskrivelse av utelukkelsesgrunner:
See the ESPD and the tender documentation for…
… all the rejection reasons.
… other national rejection reasons.

Oppdragsgiver
Navn og adresser
Navn: Ofa iks
Nasjonalt registreringsnummer: 931 832 336
Postadresse: Kjøita 40
Postnummer: 4630
Poststed: Kristiansand S
Region: Agder 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Agla Margrét Egilsdóttir
E-post: agla@odinprosjekt.no 📧
Telefon: +47 94875036 📞
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/company/companyinformation/index/311790 🌏
Type oppdragsgiver
Regional eller lokal myndighet
Hovedaktivitet
Alminnelige offentlige tjenester
Informasjon om felles anskaffelse
Kontrakten omfatter felles anskaffelse ✅
Kontrakten tildeles av en sentral innkjøpsenhet ✅
Kommunikasjon
URL for dokumenter: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=387196&B= 🌏
Deltakelses-URL: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=387196&B= 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Tilleggsinformasjon
The contracting authority for the competition is OFA IKS, Agder county, 25 municipalities and associated entities in the Agder region, hereafter called the Contracting Authority/Customer. The associated entities will have an option to join the contract. The contracting authority is represented in this competition by OFA IKS. The County and municipalities as well as other municipal and government entities in Agder have organised a voluntary cooperation, Public Joint Procurement in Agder (OFA IKS), which is a body for joint procurement services, joint entry into framework agreements for goods and services etc.
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Organ ansvarlig for meklingsprosedyrer
Navn: Agder tingrett Kristiansand
Nasjonalt registreringsnummer: 926 723 480
Poststed: Kristiansand S
Region: Agder 🏙️
Land: Norge 🇳🇴
E-post: agder.tingrett@domstol.no 📧
Telefon: 38 17 63 00 📞
Klageinstans
Samme som: Organ ansvarlig for meklingsprosedyrer
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Navn og adresser
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2023/S 224-707149 (2023-11-17)
Kunngjøring av konkurranse (2023-12-11)
Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 8 000 000 NOK 💰

Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2024-01-10 12:00:00 📅
Vilkår for åpning av tilbud: 2024-01-10 12:30:00 📅
Anbudsvilkår
Åpningsdato: 2024-01-10 12:30:00 📅

Oppdragsgiver
Navn og adresser
Gruppeleder ✅

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Seksjonsnummer: PROCEDURE
Identifikasjonsnummer for delkontrakt: LOT-0000
Ny verdi
Tekst: The tender deadline will be extended.
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 2065b66e-2104-4d7c-a90b-89911bb5e1dd-01
Kilde: OJS 2023/S 239-752355 (2023-12-11)
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Region:
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