Cleaning services Asker Municipality 2023

Asker kommune

Cleaning in various municipal buildings, such as schools, nurseries, administration, health institutions, arts centres, and housing centres.
We use the quality standard NS Insta 800:2018.
See annex 1a Requirements Specification, which describe each building and the cleaning plans for each building.
The contest is split into 3 districts based on geographical areas.

Frist

Fristen for mottak av tilbud var 2023-03-27. Anskaffelsen ble publisert 2023-02-21.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• 4Service Eir Renhold AS

Hvem?

• Asker kommune

Hva?

Hvor?

• Oslo og Viken › Viken

Anskaffelseshistorikk

Dato	Dokument
2023-02-21	Kunngjøring av konkurranse
2023-05-19	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2023-02-21)
Gjenstand
Anskaffelsens omfang
Tittel: Cleaning services
Referansenummer: 23/9
Kort beskrivelse:

Cleaning in various municipal buildings, such as schools, nurseries, administration, health institutions, arts centres, and housing centres. We use the quality standard NS Insta 800:2018. See annex 1a Requirements Specification, which describe each building and the cleaning plans for each building. The contest is split into 3 districts based on geographical areas.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Rengjøring 📦
Tilleggs-CPV: Renholdstjenester for lokaler, bygninger og vinduer 📦
Utførelsessted
NUTS-region: Viken 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Asker kommune
Postadresse: Postboks 353
Postnummer: 1372
Poststed: Asker
Kontakt
Internettadresse: https://www.asker.kommune.no/ 🌏
E-post: hilde.bjerke@asker.kommune.no 📧
URL for dokumenter: https://tendsign.no/doc.aspx?UniqueId=aftfqriopk&GoTo=Docs 🌏
URL for deltakelse: https://tendsign.no/doc.aspx?UniqueId=aftfqriopk&GoTo=Tender 🌏

Referanse
Datoer
Sendt dato: 2023-02-21 📅
Innleveringsfrist: 2023-03-27 📅
Publiseringsdato: 2023-02-24 📅
Startdato: 2023-08-01 📅
Sluttdato: 2025-07-31 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 040-116748
OJ-S-utgave: 40
Tilleggsinformasjon
Mercell notice: https://opic.com/id/aftfqriopk.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Cleaning in various municipal buildings, such as schools, nurseries, administration, health institutions, arts centres, and housing centres.

We use the quality standard NS Insta 800:2018.

See annex 1a Requirements Specification, which describe each building and the cleaning plans for each building.

The contest is split into 3 districts based on geographical areas.

The purpose of the procurement

Asker Municipality, c/o Cleaning and Practical Assistance, wants to have NS Insta 800 as its quality indicator of the cleaning that is provided. Tenders are wanted for permanent cleaning at several locations in the Asker area, split between 3 contracts, approx. 56,000 m2 floor area. The annual price includes one window cleaning per annum with a few exceptions. Schools include cleaning wraparound care 35 times and cleaning ADM 8 times a year in the annual price. It must be possible to order extra window cleaning separately, the price given in the price sheet per time will then apply. A final floor treatment and final cleaning at the end of the contract must be included in the annual price in the price sheet, seee Annex 1a 'Requirements Specifications', point 1.5.

The procurement is for permanent regular cleaning. The approx. 55,400 m2 is split between 3 districts: District 2 - Heggedal, Vollen, and Åros with approx. 8,109 m2; District 3 - Asker and the surrounding area with approx. 32,813 m2; District 4 - Nesøya and Nesbru with approx. 14,456 m2.

Tenders can be submitted for one or more of the contracts, but it is not possible to pick out individual buildings from them. The distribution is given in annex 1a Requirements Specification, points 2, 3, and 4, and annex 1b Area and Frequency Plans.

For further details on the main purpose and scope/service of the procurement, see annex 1a Requirements Specification, point 1 – and annex 1b – Area and Frequencies.

Progress plan

The notice was published in Doffin/TED:

17.02.2023.

Tender conference and site inspection - register via Tendsign or by email. See the annex Site Inspections.

07.03.2023 from 08.30, 08.03.2023 from 08.30, and 09.03.2023 from 08:30.

The minutes from the tender conference and site inspection will be sent via Tendsign:

10.03.2023.

Deadline for questions about the contest via Tendsign:

17.03.2023.

Tender deadline:

27.03.2023 at 12:00.

Period which the tenderer is bound to keep open the tender:

25.06.2023.

Notification on the choice of supplier:

The contract will be signed as soon as possible after the waiting period has expired.

Attention is drawn to the fact that the dates after the tender deadline are preliminary.

There is no deadline for asking technical questions about the tender management system. Technical questions can be sent to Visma support via email: support.tendsign@visma.no or to the contact person for the contest.

Contract terms

The procurement is regulated by the attached contract terms with annexes.

The contract duration will be from 1.8.2023 - 31.7.2025, with possible options for 1+1+1 year.

Lot

Tenders can be submitted for parts of the assignment. The contracting authority has set up 3 lots. It will not be possible to submit tenders for individual buildings within the lots. Tenders can be submitted for one or more lots.

Price and price sheet.

The price sheets are based on the current minimum wage rates, NOK 204.54 (2022). The total price must include all necessary expenses for providing the service.

The price of the regular cleaning is based on an average minimum cleaning time per day, set by the contracting authority. This time must, as a minimum, be used when providing the service. If a tenderer believes that the set time is too low, the tenderer can increase the time in the price sheet. Tenderers cannot, however, reduce the time. The time for management must include all extra work per annum such as management and periodic work.

The annual price includes one window cleaning per annum, see the price sheets (a couple of exceptions). The annual price for schools includes cleaning ADM 8 times and cleaning wraparound care 35 times per annum.

Beskrivelse av fornyelser: 3 extensions of 12 months each.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2023-06-25 📅
Dato for åpning av tilbud: 2023-03-27 📅
Tidspunkt for åpning av tilbud: 12:30

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 920 125 298
Kontakt
Kontaktpunkt: Hilde Bjerke
URL for dokumenter: https://tendsign.no/doc.aspx?UniqueId=aftfqriopk&GoTo=Docs 🌏

Utfyllende informasjon
Klageinstans
Navn: Ringerike, Asker og Bærum tingrett
Poststed: Sandvika
Land: Norge 🇳🇴
Kilde: OJS 2023/S 040-116748 (2023-02-21)

Kunngjøring om tildeling av kontrakt (2023-05-19)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 50 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2023-05-19 📅
Publiseringsdato: 2023-05-24 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 099-307740
Refererer til kunngjøring: 2023/S 040-116748
OJ-S-utgave: 99
Tilleggsinformasjon
Mercell notice: https://opic.com/id/afxtihgouf

Prosedyre
Tildelingskriterier
Kostnadskriterium (navn): Quality 1
Kostnadskriterium (vekting): 30%
Kostnadskriterium (navn): Quality 2
Kostnadskriterium (vekting): 10%
Kostnadskriterium (navn): Emissions

Tildeling av kontrakt
Dato for kontraktinngåelse: 2023-05-16 📅
Navn: 4Service Eir Renhold AS
Nasjonalt registreringsnummer: 917 719 993
Postadresse: Brynsallèn 4
Poststed: Oslo
Postnummer: 0667
Land: Norge 🇳🇴
Viken 🏙️
Totalverdi for anskaffelsen: 50 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 9
Kilde: OJS 2023/S 099-307740 (2023-05-19)

Nye anskaffelser i relaterte kategorier 🆕

Avløp, søppel, sanitære og miljømessige tjenester (>20 nye anskaffelser)

Renholds- og saniteringstjenester (12)

Rengjøring (11)