Procurement of international dispatches and customs clearance services

Utenriksdepartementet

The Ministry of Foreign Affairs (UD), c/o the Unit for Joint Services, invites tenderers to participate in an open tender contest for the procurement of international dispatches and customs clearance services.
The contract will cover UDs and the Norwegian foreign service missions' need for global international dispatch services. The foreign service consists of UD and just under 100 foreign service missions.
The service includes the collection and express delivery of dispatches between UD's main office and the foreign service missions. UD sends one or more daily dispatches. In addition, there will be weekly dispatches from the foreign service missions to UD.

Frist

Fristen for mottak av tilbud var 2022-04-18. Anskaffelsen ble publisert 2022-03-21.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2022-03-21 Kunngjøring av konkurranse
2022-06-27 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2022-03-21)
Gjenstand
Anskaffelsens omfang
Tittel: Transport services (excl. Waste transport)
Referansenummer: 21/12887
Kort beskrivelse:
The Ministry of Foreign Affairs (UD), c/o the Unit for Joint Services, invites tenderers to participate in an open tender contest for the procurement of international dispatches and customs clearance services. The contract will cover UDs and the Norwegian foreign service missions' need for global international dispatch services. The foreign service consists of UD and just under 100 foreign service missions. The service includes the collection and express delivery of dispatches between UD's main office and the foreign service missions. UD sends one or more daily dispatches. In addition, there will be weekly dispatches from the foreign service missions to UD.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Transporttjenester (bortsett fra avfallstransport) 📦
Tilleggs-CPV: Transport på offentlig vei 📦
Utførelsessted
NUTS-region: Oslo 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Navn på tildelende myndighet: Utenriksdepartementet
Postadresse: Boks 8114 Dep.
Postnummer: 0032
Poststed: Oslo
Kontakt
Internettadresse: https://www.regjeringen.no/no/dep/ud/id833/ 🌏
E-post: aek@wr.no 📧
Telefon: +47 97109190 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=326913&B=DFO 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=326913&B=DFO 🌏

Referanse
Datoer
Sendt dato: 2022-03-21 📅
Innleveringsfrist: 2022-04-18 📅
Publiseringsdato: 2022-03-25 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 060-159151
OJ-S-utgave: 60

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The Ministry of Foreign Affairs (UD), c/o the Unit for Joint Services, invites tenderers to participate in an open tender contest for the procurement of international dispatches and customs clearance services.
The contract will cover UDs and the Norwegian foreign service missions' need for global international dispatch services. The foreign service consists of UD and just under 100 foreign service missions.
The service includes the collection and express delivery of dispatches between UD's main office and the foreign service missions. UD sends one or more daily dispatches. In addition, there will be weekly dispatches from the foreign service missions to UD.
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Estimert totalverdi: 20 000 000 NOK 💰
Kort beskrivelse:
The service includes the collection and express delivery of dispatches between UD's main office and the foreign service missions. UD sends one or more daily dispatches. The tenderer must therefore collect dispatches at a scheduled time from UD once a day. In addition, there will be weekly dispatches from the foreign service missions to UD. These dispatches are made to order. The foreign service mission will be the orderer.
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The framework agreement is for dispatches up to 300 kg. The dispatches cover, but are not limited to, normal post such as letters and packages that are sent between UD and the missions, and also goods that the foreign service missions procures from Norwegian equipment suppliers in Oslo and the surrounding area, (for example, ICT equipment, furniture, lighting, supplies, etc.). These goods are normally collected from UD, but at times the tenderer will have to collect the order from the relevant equipment supplier.
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The tenderer must carry out the necessary customs declarations (import and export declarations) with associated document processing, prior notification to the importing country’s authorities and advance payment of customs and duties where necessary. Dispatches are to be sent as a Diplomatic Pouch, so that customs fees and VAT will only accrue in exceptional cases. The tenderer must be able to process simplified customs declaration procedures for diplomatic post and goods, hereunder exceptions from payment of customs and duties, where this is introduced.
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The framework agreement does not cover third party dispatches, i.e., dispatches between two foreign service missions.
Estimert verdi eksklusive mva: 20 000 000 NOK 💰
Varighet: 48 måneder
Beskrivelse av opsjoner:
Tenderers that can deliver are asked to submit a tender for the following destinations as options:
1. Teheran, Iran.
2. Havanna, Cuba.
3. Yangon, Myanmar.
4. Khartoum, Sudan.
5. Juba, South Sudan.
The ability to deliver to these destinations will be an advantage in the evaluation, se the rules for the procurement, evaluation of options.
The above-mentioned options will be exercised on the same terms and conditions that apply under this contract. It is emphasized that the contracting authority is not obliged to exercise the options.
Utførelsessted
Hovedsted eller utførelsessted: Global service, in accordance with the location of the foreign service missions.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement:
Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.
Documentation:
Norwegian tenderers:
- Company Registration Certificate
Foreign tenderers:
- Confirmation that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.
Økonomisk og finansiell stilling:
Requirement: The tenderer must have the adequate economic and financial capacity to carry out the assignment.
Documentation:
The tenderer's Annual Financial Statements (including notes with the Board's and auditor's reports) from the last 2 years.
If the Annual Financial Statements for the previous year are not finished before the tender deadline for this contest, the preliminary Annual Financial Statements for the previous year must be enclosed.
Teknisk og faglig kapasitet:
Requirement 1:
Tenderers must have good experience from comparable assignments.
The experience shall be related to assignments where the supplier has had the fulfillment responsibility towards the customer and himself had the overall administrative responsibility for the contract, including being responsible for orders and follow-up of all deliveries and the management of subcontractors.
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'Comparable assignments' means daily dispatches with the accompanying customs clearance services in the scope requested in this procurement, and with a coverage area that, to a significant degree, includes international deliveries.
Documentation 1:
Overview of the tenderer's three most relevant assignments in the last three years. The list must include an indication of:
• The assignment´s value
• Date
• Recipient (name, telephone number and email address)
• A brief description of the delivery.
Emphasis is put on the fact that tenderers must give a good enough description of the delivery so that it is possible for the contracting authority to assess whether the experience a tenderer refers to is relevant and whether it is from comparable deliveries.
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It is the tenderer´s responsibility to document relevance in the description.
Requirement 2:
Tenderers must have sufficient capacity in the local organisation (the Oslo area) to carry out the delivery.
If a tenderer does not have an established local organisation at the time of the tender, the tenderer must state and document how this organisation will be established by the start of the contract.
Documentation 2:
An overview of the resources that the tenderer can use in the local organisation in the Oslo area for the delivery, including the employees' position/role, who/how many work as drivers, seeing to customs clearance services, and other relevant services in Norway.
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Requirement 3:
Tenderers must have a good and well functioning quality assurance system.
Documentation 3:
A description of the tenderer´s quality assurance methods.
If a tenderer is certified in accordance with ISO 9001 or equivalent standards, it is sufficient to present a copy of a valid certificate.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Dato for åpning av tilbud: 2022-04-18 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 972 417 920
Kontakt
Kontaktpunkt: Anette Kraakevik
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/245665 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=326913&B=DFO 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo tingrett
Postadresse: Postboks 2106 Vika
Poststed: Oslo
Postnummer: 0125
Land: Norge 🇳🇴
Telefon: +47 22035200 📞
E-post: oslo.tingrett@domstol.no 📧
Internettadresse: https://www.domstol.no/Enkelt-domstol/oslo--tingrett/ 🌏
Organ ansvarlig for meklingsprosedyrer
Navn: Klagenemnda for offentlige anskaffelser
Postadresse: Postboks 511 sentrum
Poststed: Bergen
Postnummer: 5085
Telefon: +47 55193000 📞
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Organ ansvarlig for meklingsprosedyrer
Kilde: OJS 2022/S 060-159151 (2022-03-21)
Kunngjøring om tildeling av kontrakt (2022-06-27)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 20 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2022-06-27 📅
Publiseringsdato: 2022-07-01 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 125-357267
Refererer til kunngjøring: 2022/S 060-159151
OJ-S-utgave: 125

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Ability to deliver
Kvalitetskriterium (vekting): 15 %
Pris (vekting): 85 %

Tildeling av kontrakt
Dato for kontraktinngåelse: 2022-06-09 📅
Navn: DHL Express (Norway) AS
Poststed: Skedsmokorset
Land: Norge 🇳🇴
Totalverdi for anskaffelsen: 20 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 1
Kilde: OJS 2022/S 125-357267 (2022-06-27)
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