Procurement of a quality and safety management system (web application) for the Norwegian Armed Forces' landing sites (framework agreement) - open tender contest

Forsvaret v/Forsvarets logistikkorganisasjon

The Norwegian Armed Forces would like to enter into a framework agreement for the procurement of access to and use of a web application (continuing service contract for the procurement of services over the internet), which will function as an operations, quality, and safety management system for landing sites operated by the Norwegian Armed Forces. The framework agreement will also include the procurement of operational and maintenance services for the web application, as well as the option for further development of the web application if required (development services).

Frist

Fristen for mottak av tilbud var 2022-10-25. Anskaffelsen ble publisert 2022-09-02.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2022-09-02 Kunngjøring av konkurranse
2022-10-21 Tilleggsinformasjon
2023-03-29 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2022-09-02)
Gjenstand
Anskaffelsens omfang
Tittel: Application service providers
Kort beskrivelse:
The Norwegian Armed Forces would like to enter into a framework agreement for the procurement of access to and use of a web application (continuing service contract for the procurement of services over the internet), which will function as an operations, quality, and safety management system for landing sites operated by the Norwegian Armed Forces. The framework agreement will also include the procurement of operational and maintenance services for the web application, as well as the option for further development of the web application if required (development services).
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Leverandør av applikasjonstjenester 📦
Tilleggs-CPV: Programvare og informasjonssystemer 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Navn på tildelende myndighet: Forsvaret v/Forsvarets logistikkorganisasjon
Postadresse: Lysaker Torg 45
Postnummer: 1366
Poststed: Lysaker
Kontakt
Internettadresse: https://permalink.mercell.com/184558645.aspx 🌏
E-post: jasingh@mil.no 📧
URL for dokumenter: https://permalink.mercell.com/184558645.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/184558645.aspx 🌏

Referanse
Datoer
Sendt dato: 2022-09-02 📅
Innleveringsfrist: 2022-10-25 📅
Publiseringsdato: 2022-09-07 📅
Startdato: 2023-01-01 📅
Sluttdato: 2027-01-01 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 172-488742
OJ-S-utgave: 172
Tilleggsinformasjon
Continual call-offs will be made on the framework agreement during the entire contract period.

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 16 000 000 NOK 💰
Kort beskrivelse:
Further information on the need:
The Norwegian Armed Forces need an operations, quality, and security management system to see to the requirements for landing sites from international aviation authorities (ICAO) and European aviation authorities (EASA) respectively, where the system that is procured must fulfil, amongst other things, the requirements in the ICAO convention's Annexes 14 and 15, ICAO Safety Management Manual (SMM) Doc. 9859/2017, as well as the EU regulations 139/2014 (EASA ADR) and 376/2014.
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The procurement will involve the tenderer being responsible for the system (total responsibility) so that the web application functions in accordance with the requirements set for the system in the requirements specification.
The procurement has an estimated value of NOK 16,000,000 and a total value of NOK 18,000,000.
There are a total of 6 landing sites that will use the system that will be covered by the framework agreeement.
The framework agreement will, however, be open for more landing sites being included in accordance with the detailed terms described in the framework agreement. The number of users of the web application is estimated to be 200 - 400 users at the landing sites with the most users, and 20 - 50 users at the landing sites with the fewest users, whilst some landing site(s) have 150 -200 users.
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The system must, amongst other things, cover the following functions at the landing sites:
- Report events and deviations at the landing sites
- Get an overview of unresolved cases/events and the option to classify the events according to the risk level and degree of seriousness.
- Be able to follow-up cases in a specific work flow with defined deadlines in order to carry out the respective assignments in the work flow, and the option to delegate cases to the correct person at the correct time according to role, responsibility, and authority.
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- Library with predefined risk categories, as well as corresponding categories for measures (risk management).
- Generate inspections according to fixed intervals for equipment in accordance with predefined criteria for quality.
- Options to make self-defined check lists.
- Overview of certificates and training that must be carried out/has been carried out by employees connected to the landing sites, which corresponds with their role, responsibility, and authority (competence management).
Clarification:
The procurement is for access to and use of a system that already exists in the market that covers the Norwegian Armed Forces' need, as described in the requirements specification. The procurement is therefore not a development project. The procurement is, thus, not the procurement of an actual web application, but access to and use of it (service over the Internet).
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Governing rules for the procurement:
The procurement is covered by the Public Procurement Regulations (PPR) and exceeds the EEA threshold, so that the procurement must be announced as an open tender contest, cf. Public Procurement Regulations [FOA] Section 13-1 (1). Negotiations will not be held during the contest. Potential suppliers are encouraged to formulate the tender plainly and clearly, so that the contracting authority does not have to reject a tender due to uncertainties.
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The framework agreement is a non-exclusive agreement and does not entail any financial obligations for the contracting authority. Financial obligation occurs only when entering into a call-off against the framework agreement. See part I (Procurement Rules), SSA-L annex 1 (Requirements Specification) for further details of the scope of the procurement.
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Estimert verdi eksklusive mva: 16 000 000 NOK 💰
Beskrivelse av opsjoner:
There are options to expand the number of landing sites in the future, which will use the web application, cf. SSA-L, section 1.1.1

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Q2: Requirement regarding registration in a company register or trade register.
-All tenderers must fulfil the registration requirements in the company register.
Norwegian tenderers must present a Company Registration Certificate.
Foreign tenderers must submit the equivalent of a Norwegian Company Registration Certificate. The certificate must include information on the company's name, business registration number, business address, name of the members of the board, signature provisions, procuration rules, and any other relevant information.
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The above-mentioned documentation is to be attached to the tender as Annex no. 7 - see the document list in Part 1: Rules for Holding the Procurement, section 6.2.
Økonomisk og finansiell stilling:
Q1: Economic and financial capacity:
Tenderers must have sufficient economic and financial capacity to carry out the delivery, including 'satisfactory' or better liquidity ratio, profit ration, and solidity. Tenderers must have an annual turnover of minimum NOK 8,000,000 (half of the total estimated contract value). Tenderers must attach the tenderer's Annual Financial Statement (including notes with the boards and auditor's reports) from the last 2 years. If the Annual Financial Statements for the previous year are not finished before the tender deadline for this contest, the preliminary Annual Financial Statements for the previous year must be attached. The above-mentioned documentation is to be attached to the tender as Annex no. 8 - see the document list in Part 1: Rules for Holding the Procurement, section 6.2.
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If a tenderer depends on economic and financial support from another company to fulfil the requirement, a distinct commitment statement from this company must be presented by the tenderer together with the tender. The company that provides support must then complete the commitment statement attached as Annex 2 of Part 1: Rules for Holding the Procurement.
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Minste nivå(er) av standarder: See the ESPD (European Single Procurement Document)
Teknisk og faglig kapasitet:
Q3: References from similar deliveries:
Tenderers must have good experience from comparable assignments.
Equivalent assignments are defined as:
Assignments of an equivalent complexity and scope to that what the Norwegian Armed Forces need.
Tenderers must attach an overview of the tenderer's three most relevant assignments in the course of the last three years.
In order to ensure sufficient competition, documentation of deliveries that the tenderer carried out more than three three years ago can also be taken into consideration.
The list must include an indication of:
The value of the assignment
Execution date
The recipient's name and contact information (contact information means name, the person's role, telephone number, and email address)
Tenderers must give a short description of the delivery.
It is the tenderer's responsibility to confirm relevance through the description.
This documentation is to be attached to the tender as Annex no. 9.
See the document list in Part 1: Rules for Holding the Procurement, section 6.2.
Q4: Sufficient capacity: Tenderers must have sufficient capacity to carry out the delivery. Tenderers must attache a description of the technical personnel or technical units at the tenderer's disposal for fulfilment the contract. The above-mentioned documentation must be attached to the tender as Annex no. 10. See the document list in Part 1: Rules for Holding the Procurement, section 6.2. If a tenderer relies on another legal entity to fulfil the requirement, the legal entity must complete a self-declaration stating that they are commited (see Part 1: Annex 2), which must be submitted together with the tender - see Part 1: Rules for Holding the Procurement, section 4.3.2.
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Q5: Sufficient competence:
Tenderers must have sufficient competence to implement the delivery.
Tenderers must attach a description of the education and professional qualifications that the tenderer has at his disposal to complete the delivery.
It is not necessary to attach CVs to document fulfilment of the requirement.
The above-mentioned documentation is to be attached to the tender as Annex no. 11.
Q6: Quality assurance system:
Tenderers must have a good and well functioning quality assurance system.
Tenderers must attach a description of the tenderer's quality assurance methods.
If a tenderer is certified in accordance with the ISO 9000:2015 or equivalent standards, it is sufficient to present a copy of a valid certificate.
The above-mentioned documentation is to be attached to the tender as Annex no. 12.
Kontraktutførelse
Vilkår for kontraktoppfyllelse:
The tenderer's personnel must go through security clearance if required - see Part 1: Rules for Holding the Procurement, point 3.2.1.
Tenderers, (including sub-suppliers) that will provide services in accordance with the contract must be from Norway, a member country in NATO, or from a country that Norway has a security contract with - see SSA-L annex 1 point 6.1 (Information Security).
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Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 23:59
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: engelsk 🗣️
norsk 🗣️
Tilbudets gyldighetsperiode: 2022-12-30 📅
Dato for åpning av tilbud: 2022-10-26 📅
Tidspunkt for åpning av tilbud: 00:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 988517860
Kontakt
Kontaktpunkt: Jagroshan Singh
URL for dokumenter: https://permalink.mercell.com/184558645.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo Tingrett
Poststed: Oslo
Land: Norge 🇳🇴
Kilde: OJS 2022/S 172-488742 (2022-09-02)
Tilleggsinformasjon (2022-10-21)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon
Felles innkjøpsordliste (CPV)
Kode: Militære forsvarstjenester 📦

Referanse
Datoer
Sendt dato: 2022-10-21 📅
Innleveringsfrist: 2022-11-02 📅
Publiseringsdato: 2022-10-26 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 207-592758
Refererer til kunngjøring: 2022/S 172-488742
OJ-S-utgave: 207
Kilde: OJS 2022/S 207-592758 (2022-10-21)
Kunngjøring om tildeling av kontrakt (2023-03-29)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The Norwegian Armed Forces has entered into a framework agreement for the procurement of access to and use of a web application (continuing service contract for the procurement of services over the internet), which will function as an operations, quality, and safety management system for landing sites operated by the Norwegian Armed Forces. The framework agreement will also include the procurement of operational and maintenance services for the web application, as well as the option for further development of the web application if required (development services).
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Totalverdi for anskaffelsen: 18 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Kontakt
Internettadresse: https://permalink.mercell.com/200350244.aspx 🌏

Referanse
Datoer
Sendt dato: 2023-03-29 📅
Publiseringsdato: 2023-04-03 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 066-197624
OJ-S-utgave: 66

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The framework agreement will involve the tenderer being responsible for the system (total responsibility) so that the web application functions in accordance with the requirements set for the system in the requirements specification.
The framework agreement has an estimated value of NOK 16,000,000 and a total value of NOK 18,000,000.
The framework agreement will, however, be open for more landing sites being included in accordance with the detailed terms described in the framework agreement.
The number of users of the web application is estimated to be 200 - 400 users at the landing sites with the most users, and 20 - 50 users at the landing sites with the fewest users, whilst some landing site(s) have 150 -200 users.
Beskrivelse av opsjoner:
The framework agreement opens up for an expansion of the number of landing sites in the future, which will use the web application.

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 50%
Kvalitetskriterium (navn): Delivery/response time
Kvalitetskriterium (vekting): 30%
Pris (vekting): 20%

Tildeling av kontrakt
Dato for kontraktinngåelse: 2023-02-28 📅
Navn: Opscom Systems AS
Nasjonalt registreringsnummer: 985745064
Postadresse: Olav V. gate 56-60
Poststed: Bodø
Postnummer: 8004
Land: Norge 🇳🇴
Nordland 🏙️
Totalverdi for anskaffelsen: 18 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 4
Kilde: OJS 2023/S 066-197624 (2023-03-29)
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