Activity portal for cooperation between Trondheim Municipality and volunteers

Trondheim Kommune

Trondheim Municipality, hereafter called the contracting authority, invites tenderers to a contest with negotiations for delivery of a digital communication and cooperation platform around activities for residents in health and welfare centres in the municipality, plus the physiotherapy service and the qualification centre for immigrants.
The activity portal is a project that comes from the health and welfare centres (HVS) in the municipality, based on a need to organise cooperation with relatives and volunteers in a more suitable way.
Click here: https://permalink.mercell.com/180228339.aspx.

Frist

Fristen for mottak av tilbud var 2022-07-04. Anskaffelsen ble publisert 2022-06-03.

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• Trondheim Kommune

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Anskaffelseshistorikk

Dato	Dokument
2022-06-03	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2022-06-03)
Gjenstand
Anskaffelsens omfang
Tittel: World wide web (www) site design services
Referansenummer: 2022/14472
Kort beskrivelse:

Trondheim Municipality, hereafter called the contracting authority, invites tenderers to a contest with negotiations for delivery of a digital communication and cooperation platform around activities for residents in health and welfare centres in the municipality, plus the physiotherapy service and the qualification centre for immigrants. The activity portal is a project that comes from the health and welfare centres (HVS) in the municipality, based on a need to organise cooperation with relatives and volunteers in a more suitable way. Click here: https://permalink.mercell.com/180228339.aspx.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Designtjenester for nettsider (World wide web) 📦
Tilleggs-CPV: Utviklingstjenester relatert til Programvare for webserver 📦
Utførelsessted
NUTS-region: Trøndelag 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Trondheim kommune
Postadresse: Erling Skakkes gate 14
Postnummer: 7004
Poststed: Trondheim
Kontakt
Internettadresse: https://permalink.mercell.com/180228339.aspx 🌏
E-post: ms46@trondheim.kommune.no 📧
Telefon: +47 40827554 📞
URL for dokumenter: https://permalink.mercell.com/180228339.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/180228339.aspx 🌏

Referanse
Datoer
Sendt dato: 2022-06-03 📅
Innleveringsfrist: 2022-07-04 📅
Publiseringsdato: 2022-06-08 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 109-309497
OJ-S-utgave: 109

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The activity portal is a project that comes from the health and welfare centres (HVS) in the municipality, based on a need to organise cooperation with relatives and volunteers in a more suitable way.

Click here: https://permalink.mercell.com/180228339.aspx.

Estimert totalverdi: 2 000 000 NOK 💰
Kort beskrivelse:

The activity portal project has identified several users who have somewhat different needs in the platform, and who must have different access in the system, based on their role. The users are:

- Activators need a tool to organise activities and communicate with resource persons

- Health employees have to know what is planned for the residents, and be able to manage participation based on health considerations

- Relatives need an information channel where they can see what is planned, set up activities, and register themselves as a resource, as well as communicate with the organisers

- The manager at the volunteers centre must be able to make their resources available through the system, and communicate with employees/activators around activities

- Residents must (in cases where it is appropriate) be able to register themselves for activities, and get an overview of what is planned

- Volunteers must be able to get information on, and communicate around, activities at HVS where they can help out.

Furthermore, there are two other units in the municipality that have expressed a need for a similar system as HVS. These are the physiotherapy service, with a need for digitalising the organisation of exercise groups for seniors, and the qualification centre for immigrants (INN), which need to digitalise interaction with volunteers for housing refugees. These two units have concurrent needs with the activity portal as regards organisation, planning, and communication around activities, but with some adaptations, and are therefore included in this procurement.

Further details on the contract are in the contest documents, section 2 Contract. An extended description of the background, needs, and all the requirements for the trade system are in annex 1.

The aim of the procurement is to enter into a contract with one tenderer that has a digital platform system that can be adapted to these needs. This is a SaaS service that is available over the internet, and locally on offline units where necessary. The platform must give employees, relatives, and volunteers an interaction system that makes it easier and more efficient to plan and organise activities, in order to increase the amount of activities for residents at HVS. The platform must be adapted in close collaboration between the contracting authority and the tenderer.

The tenderer will own the trade system after it has been developed, and investment in the development of the trade system is a prerequisite. The aim is that the municipalities have continual access to an interaction platform that is kept updated and further developed throughout the trade system's lifetime. Those municipality will enter into a contract for continual delivery of the interaction platform service when the development is complete and the trade system is approved.

Estimert verdi eksklusive mva: 2 000 000 NOK 💰
Varighet: 24 måneder
Beskrivelse av fornyelser: The contract can be renewed for 1+1 year.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Tenderers must be a legally established company. Documentation requirement: Norwegian tenderers shall enclose a company registration certificate. Foreign tenderers must present proof of registration in a company register or in a trade register in the state where the tenderer is established.

Økonomisk og finansiell stilling:

Tenderers must have sufficient economic and financial capacity to fulfil the assignment.

Minste nivå(er) av standarder:

Tenderers must be creditworthy, minimum score A. The creditworthiness against a guarantee is not accepted. For recently established tenderers a certificate showing score A/N is sufficient. Documentation requirement: Credit assessment of the tenderer, not older than 6 months from the deadline for receipt of tenders. The evaluation will be based on the last known fiscal figures with an indication of how the credit rating has developed during the last three years. The assessment shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, see www.datatilsynet.no. The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale.

Teknisk og faglig kapasitet:

Tenderers have, in the reference period, carried out the following important goods deliveries of the requested type, or the following important services of the requested type. Tenderers must use environmental management measures when fulfilling the contract.

Minste nivå(er) av standarder:

Tenderers must have carried out equivalent deliveries to minimum one large Norwegian municipality in the last three years. Documented by: A list of the tenderer's most relevant assignments in the last 3 years. The list must contain information on the nature of the assignment, including why the assignments are relevant for this procurement, the value of the assignments, the time of delivery and duration of the assignments and the name of the recipients. Tenderers must as a minimum use environmental management measures, cf. the self-declaration for environmental management measures attached to the tender documentation. Documentation requirement: A completed self-declaration on environmental management measures.

Kontraktutførelse
Vilkår for kontraktoppfyllelse:

The contracting authority requires that the tenderer's wage and working conditions are in accordance with generally applicable collective agreements or nationwide collective agreements for the relevant area covered by the contract. Wage and working conditions are in this context defined as provisions on minimum working hours, wages, including overtime supplements, shift and rota supplements and inconvenience supplements and coverage of expenses for journeys, food and lodgings, to the degree that such provisions are in the tariff agreement.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Dato for utsendelse av invitasjoner: 2022-07-06 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 6 måneder

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 942110464
Kontakt
Kontaktpunkt: Marianne Stålaker
Adresse til kjøperprofilen: https://www.trondheim.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/180228339.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Trøndelag tingrett
Poststed: Trondheim
Land: Norge 🇳🇴
Kilde: OJS 2022/S 109-309497 (2022-06-03)

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