22/01291 - Framework agreement for document checks of patient journal - HDIR

Norsk Helsenett SF

The Health Registers Department in the Norwegian Health Directorate (HDIR) needs assistance from an external supplier to carry out document checks of patient journals. A tenderer is required with competence in medical coding and reviews of this.
There will be a need for assistance with various assignments within medical coding and document checks.
The contracting authority expects that there will be a need for 1-3 document check assignments a year, and possibly some hours for professional assistance from a consultant.
The estimated contract value is NOK 2,000,000 to NOK 5,000,000 over four years. There is some uncertainty regarding the actual need for assistance, and the estimate is not binding for the contracting authority.
The maximum value of the contract is NOK 6,000,000.

Frist

Fristen for mottak av tilbud var 2022-12-27. Anskaffelsen ble publisert 2022-11-22.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Logex AS

Hvem?

• Norsk Helsenett SF

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2022-11-22	Kunngjøring av konkurranse
2023-07-22	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2022-11-22)
Gjenstand
Anskaffelsens omfang
Tittel: Medical specialist services
Referansenummer: 22/01291
Kort beskrivelse:

The Health Registers Department in the Norwegian Health Directorate (HDIR) needs assistance from an external supplier to carry out document checks of patient journals. A tenderer is required with competence in medical coding and reviews of this. There will be a need for assistance with various assignments within medical coding and document checks. The contracting authority expects that there will be a need for 1-3 document check assignments a year, and possibly some hours for professional assistance from a consultant. The estimated contract value is NOK 2,000,000 to NOK 5,000,000 over four years. There is some uncertainty regarding the actual need for assistance, and the estimate is not binding for the contracting authority. The maximum value of the contract is NOK 6,000,000.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Tjenester knyttet til medisinske spesialister 📦
Tilleggs-CPV: Konsulentvirksomhet i forbindelse med prosjektstyring 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Navn på tildelende myndighet: Norsk Helsenett SF
Postadresse: Abels gate 9
Postnummer: 7030
Poststed: Trondheim
Kontakt
Internettadresse: https://permalink.mercell.com/185648006.aspx 🌏
E-post: anskaffelser@nhn.no 📧
URL for dokumenter: https://permalink.mercell.com/185648006.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/185648006.aspx 🌏

Referanse
Datoer
Sendt dato: 2022-11-22 📅
Innleveringsfrist: 2022-12-27 📅
Publiseringsdato: 2022-11-25 📅
Startdato: 2023-02-01 📅
Sluttdato: 2025-01-31 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 228-655820
OJ-S-utgave: 228

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

There will be a need for assistance with various assignments within medical coding and document checks.

The contracting authority expects that there will be a need for 1-3 document check assignments a year, and possibly some hours for professional assistance from a consultant.

The estimated contract value is NOK 2,000,000 to NOK 5,000,000 over four years. There is some uncertainty regarding the actual need for assistance, and the estimate is not binding for the contracting authority.

The maximum value of the contract is NOK 6,000,000.

Estimert totalverdi: 6 000 000 NOK 💰
Kort beskrivelse:

The main assignment that the tenderer will undertake will be to carry out checks of selected patient journals as part of the Health Registers Department's quality work. This can, for example, be cases that are processed in the Settlement Committee where the department has the secretariat function. The Settlement Committee gives HDIR advice in questions regarding medical code practice, and carries out quality checks of reported data in the specialist health service.

HDIR is responsible for carrying out document checks of patient journals, which has a legal basis in the Norwegian Patient Register Regulations, § 2-4 Recipient's Responsibility for Quality Control. In order to fulfil this responsibility, HDIR needs to join up with a tenderer that can function as the executing part on behalf of HDIR.

The tenderer must also give professional advice and contribute with an understanding of medical coding, journaling, rules, and guidelines.

The assistance will be required in different locations depending on which hospital has been picked out in the document check. The tenderer must therefore reckon on some travel to the selected hospitals in Norway, as well as working from the contracting authority's premises if required. See annex 5 for further information on travel costs.

An example follows of assignments that can be carried out under the framework agreement (see the first evaluation requirement under 'Solution Description'):

'The document checks must be carried out as a goal-orientated survey of selected stays in a given diagnosis-related group (DRG) at three selected health trusts, one in Eastern Norway, and two in Central Norway.

The aim of the survey is to be able to say something about the code quality of the stays, as well as any settled stays that have been given a wrong code.

A document check is to be undertaken for 84 stays in ABF-data for 2021. There is a total of 151 episodes/stays in the selection. 44 of these are individual stays and 40 hospital stays, which in turn make up 53 department stays and 54 contacts.

As assessment is to be made of whether the registered codes (condition codes and procedure codes) are correct. If there is a wrong code, an assessment must be made of what codes should have been registered.

The idea of the document check is to highlight variations such as possible differences and tendencies/patterns in code practice at the different health trusts, but also within each trust.'

The above text is based on a previous assignment for document checks. The assignments under the framework agreement will, for example, vary depending on which health trust the document checks are to be carried out at, which DRG is used, and how many stays are to be reviewed. Specific information on each individual assignment will be given at the call-offs for individual assignments.

Estimert verdi eksklusive mva: 6 000 000 NOK 💰
Beskrivelse av fornyelser: Option for the contracting authority to extend the contract period for 1+1 year.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement: Registered in a trade register or company register

Tenderers must be registered in a company register or trade register in the member state where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex.

Documentation requirement: Company registration certificate or equivalent for a foreign tenderer.

Økonomisk og finansiell stilling:

Requirement: Tenderers must have sufficient economic and financial capacity to fulfil the contract.

Documentation requirement: The tenderer's annual accounts for the last three years, as well as a credit rating based on the last known accounting figures. The rating must be carried out by a credit rating company with licence to conduct this service. Creditworthiness with no requirement for guarantees will be sufficient to meet the requirement.

Teknisk og faglig kapasitet:

Requirement: Tenderers must have experience from assignments of an equivalent nature, scope and complexity.

Documentation requirement: Description of the tenderer's three most relevant assignments during the last three years. The documentation must contain information about the name of the client, contract value, scope and a brief description of the content of the contract.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2023-01-30 📅
Dato for åpning av tilbud: 2022-12-27 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 994598759
Kontakt
Kontaktpunkt: Avdeling anskaffelser
Adresse til kjøperprofilen: http://www.nhn.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/185648006.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo Tingrett
Poststed: Oslo
Land: Norge 🇳🇴
Kilde: OJS 2022/S 228-655820 (2022-11-22)

Kunngjøring om tildeling av kontrakt (2023-07-22)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 6 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2023-07-22 📅
Publiseringsdato: 2023-07-27 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 143-455499
Refererer til kunngjøring: 2022/S 228-655820
OJ-S-utgave: 143

Gjenstand
Anskaffelsens omfang
Beskrivelse av opsjoner: Option for a 1+1 year contract extension.

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Quality, including competence, experience and suitability 60%, solution description 40%
Kvalitetskriterium (vekting): 70
Pris (vekting): 30

Tildeling av kontrakt
Dato for kontraktinngåelse: 2023-01-03 📅
Navn: Logex AS
Postadresse: Sandakerveien 138
Poststed: Oslo
Postnummer: 0484
Land: Norge 🇳🇴
Telefon: +47 23006000 📞
Totalverdi for anskaffelsen: 6 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 1
Kilde: OJS 2023/S 143-455499 (2023-07-22)

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