Procurement of a Trade System for Implementing Work Processes in Preventive Work (1)

Rogaland brann og redning IKS

The procurement concerns access to a new trade system (SaaS) that will cover the contracting authority's implementation of work processes in preventive work, environmental health care, and alcohol licensing inspections. This is largely carried out as different editions of inspection processes by different specialist environments. Some processes have a large variation and low volume, whilst others (such as housing inspections with approx. 80 000 objects) have volume and standardised implementation. Information on the current situation, including the current system, is in the tender documentation, Annexes 6-11.

Frist

Fristen for mottak av tilbud var 2021-06-30. Anskaffelsen ble publisert 2021-05-27.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Cubit AS

Hvem?

• Rogaland brann og redning IKS

Hva?

Hvor?

• Vestlandet › Rogaland

Anskaffelseshistorikk

Dato	Dokument
2021-05-27	Kunngjøring av konkurranse
2021-06-01	Tilleggsinformasjon
2021-10-27	Kunngjøring om tildeling av kontrakt
2021-11-01	Frivillig forhåndskunngjøring om åpenhet
2021-12-28	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2021-05-27)
Gjenstand
Anskaffelsens omfang
Tittel: IT services: consulting, software development, Internet and support
Referansenummer: 21/02291
Kort beskrivelse:

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Datatjenester: rådgivning, programvareutvikling, internett og systemstøtte 📦
Tilleggs-CPV: IT-tjenester 📦
Utførelsessted
NUTS-region: Rogaland 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Rogaland Brann og Redning IKS
Postadresse: Brannstasjonsveien 2
Poststed: Sandnes
Kontakt
Internettadresse: http://www.rogbr.no 🌏
E-post: bard.krane.alander@sandnes.kommune.no 📧
Telefon: +47 40900860 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=302675&B=SANDNES 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=302675&B=SANDNES 🌏

Referanse
Datoer
Sendt dato: 2021-05-27 📅
Innleveringsfrist: 2021-06-30 📅
Publiseringsdato: 2021-06-01 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 104-275143
OJ-S-utgave: 104

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 2 400 000 NOK 💰
Estimert verdi eksklusive mva: 2 400 000 NOK 💰
Varighet: 48 måneder
Beskrivelse av fornyelser: This is an ongoing service contract.
Beskrivelse av opsjoner:

The contract includes an option for integration with the contracting authority's case and archive system.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement 1:

Tenderers must not have considerable tax and VAT arrears, unless an approved repayment schedule is presented.

Documentation requirement 1:

Norwegian tenderers:

Tax and VAT certificate, not older than 6 months. The certificate can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration.

Foreign tenderers

A certificate issued by the competent authority in the tenderer's home country certifying that the tenderer has fulfilled his obligations regarding taxes and fees in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months old.

Requirement 2:

Tenderers must be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Documentation requirement 2:

— Norwegian companies: Company registration certificate,

— Foreign companies: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Økonomisk og finansiell stilling:

Requirement:

Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Tenderers must, as a minimum, achieve a rating of 'Credit worthy’, i.e. the tenderer must be in risk classification 6 or higher on the Experian scale.

Documentation requirement:

As documentation the contracting authority will obtain the credit evaluation Commercial Delphi Score from Experian (The contracting authority subscribes to services from Experian).

Tenderers are expected to have familiarised themselves with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation.

When submitting the tenders, the tenderer can enclose a credit rating from a certified credit rating agency verifying that the tenderer complies with the requirement. The credit assessment must be based on the last available accounting figures.

If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove his economic and financial position with any other document that the contracting authority deems suitable.

Minste nivå(er) av standarder: See the above requirement.
Teknisk og faglig kapasitet:

Requirement:

Tenderers must have experience from delivering the offered system to a fire service in Norway. Delivered means minimum that the implementation was completed by Q1 2021.

Documentation requirement:

Documentation requirement: Tenderers must attach a list of the most important relevant assignments the last 3 (three) years. The description must include a statement of the assignment's content, value, date, and recipient (name, telephone number and e-mail address). It must be clear if the reference is a municipal fire service.

It is the tenderer's responsibility to document relevance through the description. The references will only be contacted if required.

Kontraktutførelse
Vilkår for kontraktoppfyllelse: See the attached contract.

Prosedyre
Rettslig grunnlag: 32014L0024
Forventet antall kandidater: 10
Objektive kriterier for å velge det begrensede antallet kandidater:

The contracting authority can, pursuant to section 16-12 in the regulations, state a lower or upper limit for the number of tenderers that are selected to submit a tender. This contest will not have a limit for the number of tenderers that are prequalified, as the complexity of the procurement is deemed to be large enough that the natural selection of tenderers that can participate will already be limited.

Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2022-01-20 📅
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 70 percent
Pris (vekting): 30 percent

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 886 884 702
Kontakt
Kontaktpunkt: Bård Krane Alander
Internettadresse: www.rogbr.no 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/306369 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=302675&B=SANDNES 🌏

Utfyllende informasjon
Klageinstans
Navn: Jæren Tingrett
Postadresse: Rådhusgata 1
Poststed: Sandnes
Postnummer: 4306
Land: Norge 🇳🇴
Informasjon om frister for klage:

Any appeals are to be sent to the contracting authority via the KGV for processing by the municipality's procurement unit.

Kilde: OJS 2021/S 104-275143 (2021-05-27)

Tilleggsinformasjon (2021-06-01)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦

Referanse
Datoer
Sendt dato: 2021-06-01 📅
Publiseringsdato: 2021-06-04 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 107-283459
Refererer til kunngjøring: 2021/S 104-275143
OJ-S-utgave: 107
Kilde: OJS 2021/S 107-283459 (2021-06-01)

Kunngjøring om tildeling av kontrakt (2021-10-27)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The procurement concerns access to a new trade system (SaaS) that will cover the contracting authority's implementation of work processes in preventive work, environmental health care, and alcohol licensing inspections. This is largely carried out as different editions of inspection processes by different specialist environments. Some processes have a large variation and low volume, whilst others (such as housing inspections with approx. 80,000 objects) have volume and standardised implementation. Information on the current situation, including the current system, is in the tender documentation, Annexes 6-11.

Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2021-10-27 📅
Publiseringsdato: 2021-10-29 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 211-557607
OJ-S-utgave: 211

Utfyllende informasjon
Klageinstans
Poststed: Sandnes
Kilde: OJS 2021/S 211-557607 (2021-10-27)

Frivillig forhåndskunngjøring om åpenhet (2021-11-01)
Gjenstand
Anskaffelsens omfang
Referansenummer: 21/15226
Kort beskrivelse:

The contracting authority intends to enter into a contract with Cubit AS without holding a competition, for procurement of a professional system for inspections. The exception from competition is pursuant to the public procurements regulation, §21-5 and §13-4, and is justified on the grounds that there is only one specific supplier who can provide the service as competition is impossible due to technical reasons. The contracting authority has assessed the exception in §13-4 in view of the contracting authority's specific situation, and has concluded that there is only one supplier who can provide the service requested by the contracting authority, and that it will be impossible for other potential suppliers to deliver due to technical reasons. Furthermore, it has been decided that potential harm to the supplier market if the procurement is carried out without a competition is less than the harm that would be caused if the procurement is divided or postponed. For further justification see the assessment in the annex 'prior information notice - Assessment of the exception in the regulation §13-4'.

Totalverdi for anskaffelsen: 3 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Frivillig forhåndskunngjøring om åpenhet
Felles innkjøpsordliste (CPV)
Tilleggs-CPV: Programvare og informasjonssystemer 📦

Prosedyre
Prosedyretype: V: Kontrakttildeling uten forutgående publisering
Tildelingskriterier
Ikke spesifisert

Oppdragsgiver
Kontakt
Internettadresse: https://www.rogbr.no/brannvesenet 🌏

Referanse
Datoer
Sendt dato: 2021-11-01 📅
Publiseringsdato: 2021-11-05 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 215-567287
OJ-S-utgave: 215
Tilleggsinformasjon

This is an ongoing service contract. The contract's stated total value is therefore based on 48 months. The contract will have ongoing costs after this.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The contracting authority has assessed the exception in §13-4 in view of the contracting authority's specific situation, and has concluded that there is only one supplier who can provide the service requested by the contracting authority, and that it will be impossible for other potential suppliers to deliver due to technical reasons. Furthermore, it has been decided that potential harm to the supplier market if the procurement is carried out without a competition is less than the harm that would be caused if the procurement is divided or postponed.

For further justification see the assessment in the annex 'prior information notice - Assessment of the exception in the regulation §13-4'.

The procurement concerns purchase of access to a new professional system (SaaS) that will cover the contracting authority’ implementation of work processes in the preventative work, environmental health and alcohol licensing inspections. This is largely carried out as different versions of inspection processes by different specialist environments. Some processes have a large variation and low volume, whilst others (such as housing inspections with approx. 80,000 objects) have volume and standardised implementation.

The tender documentation and requirement specification from previous competitions are attached to the prior information notice.

For further justification of the exception from competition, see the assessment in the attachment ‘Prior information notice - Assessment of the exception in the regulation §13-4'.

Beskrivelse av opsjoner: Option for integration with the contracting authority's case and archive system.

Tildeling av kontrakt
Dato for kontraktinngåelse: 2021-10-27 📅
Navn: Cubit AS
Nasjonalt registreringsnummer: 919062223
Poststed: Nestun
Land: Norge 🇳🇴
Vestland 🏙️
Totalverdi for anskaffelsen: 3 000 000 NOK 💰

Utfyllende informasjon
Klageinstans
Navn: Jæren tingrett
Informasjon om frister for klage:

Suppliers that have a justifiable objection can submit a written objection to the contracting authority as a message in the tender management system. This must be done by 11.11.2021, 10.00.

Kilde: OJS 2021/S 215-567287 (2021-11-01)

Kunngjøring om tildeling av kontrakt (2021-12-28)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 3 000 000 NOK 💰

Referanse
Datoer
Sendt dato: 2021-12-28 📅
Publiseringsdato: 2021-12-31 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 255-676723
Refererer til kunngjøring: 2021/S 215-567287
OJ-S-utgave: 255
Tilleggsinformasjon

The publication of the contract award is based on a previous Voluntary ex ante transparency notice published on 03.11.2021 with external reference 2021-391600 and TED reference 2021 / S 215-567287. Points 1.4 and 2.4 of this notice refer to the above-mentioned Voluntary ex ante transparency notice, as well as the attached annexes and the assessment,

Gjenstand
Anskaffelsens omfang

The publication of the contract award is based on a previous Voluntary ex ante transparency notice published on 03.11.2021 with external reference 2021-391600 and TED reference 2021 / S 215-567287.

Points 1.4 and 2.4 of this notice refer to the above-mentioned Voluntary ex ante transparency notice, as well as the attached annexes and the assessment,

Prosedyre
Tildelingskriterier
Kvalitetskriterium (vekting): 70
Pris (vekting): 30

Tildeling av kontrakt
Dato for kontraktinngåelse: 2021-12-23 📅
Poststed: Nesttun
Internettadresse: https://cubit.no/hjemmeside/ 🌏
Informasjon om tilbud
Antall mottatte tilbud: 1
Kilde: OJS 2021/S 255-676723 (2021-12-28)

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