EEA 001-2021 Framework agreement for the maintenance and service of heat pumps and cooling, freezer, and dehumidification installations

Bergen kommune - Etat for bygg og eiendom

The Agency for Buildings and Property (EBE) manages approx. 1.2 million m2 buildings, and has the task of covering Bergen Municipality's need for premises. The buildings are located in 8 city districts. The majority of the properties consists of approx. 100 schools and 60 nursery schools. In addition there are nursing homes, administration buildings, and sports centres.
In order to cover the municipality's need for ongoing maintenance and operation of the properties, Bergen Municipality, c/o EBE, intends to enter into a framework agreement as soon as possible with a tenderer for the provision of service, maintenance, and repairs of cooling installations (including heat pumps) and dehumidification installations, as well as the procurement and assembly of some air-to-air heat pumps.
See Annex 4A Price Sheet for a detailed overview of the installations. Emphasis is put on the fact that this overview is not exhaustive, and it will change during the contract period.
Service and repair of freezer and cooling installations for the new Bergen main fire station will be part of the contract from 12.07.22.

Frist

Fristen for mottak av tilbud var 2021-11-02. Anskaffelsen ble publisert 2021-09-30.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2021-09-30 Kunngjøring av konkurranse
2021-12-22 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2021-09-30)
Gjenstand
Anskaffelsens omfang
Tittel: Repair and maintenance services of cooler groups
Referansenummer: 2020/110648
Kort beskrivelse:
The Agency for Buildings and Property (EBE) manages approx. 1.2 million m2 buildings, and has the task of covering Bergen Municipality's need for premises. The buildings are located in 8 city districts. The majority of the properties consists of approx. 100 schools and 60 nursery schools. In addition there are nursing homes, administration buildings, and sports centres. In order to cover the municipality's need for ongoing maintenance and operation of the properties, Bergen Municipality, c/o EBE, intends to enter into a framework agreement as soon as possible with a tenderer for the provision of service, maintenance, and repairs of cooling installations (including heat pumps) and dehumidification installations, as well as the procurement and assembly of some air-to-air heat pumps. See Annex 4A Price Sheet for a detailed overview of the installations. Emphasis is put on the fact that this overview is not exhaustive, and it will change during the contract period. Service and repair of freezer and cooling installations for the new Bergen main fire station will be part of the contract from 12.07.22.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Reparasjon og vedlikehold av kjøleanlegg 📦
Tilleggs-CPV: Avfuktere 📦
Utførelsessted
NUTS-region: Vestland 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Bergen kommune - Etat for bygg og eiendom
Postadresse: Serviceboks 7880
Postnummer: 5020
Poststed: Bergen
Kontakt
Internettadresse: https://permalink.mercell.com/145965088.aspx 🌏
E-post: gry@odinprosjekt.no 📧
Telefon: +47 47396115 📞
URL for dokumenter: https://permalink.mercell.com/145965088.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/145965088.aspx 🌏

Referanse
Datoer
Sendt dato: 2021-09-30 📅
Innleveringsfrist: 2021-11-02 📅
Publiseringsdato: 2021-10-05 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 193-504005
OJ-S-utgave: 193

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The Agency for Buildings and Property (EBE) manages approx. 1.2 million m2 buildings, and has the task of covering Bergen Municipality's need for premises. The buildings are located in 8 city districts. The majority of the properties consists of approx. 100 schools and 60 nursery schools. In addition there are nursing homes, administration buildings, and sports centres.
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In order to cover the municipality's need for ongoing maintenance and operation of the properties, Bergen Municipality, c/o EBE, intends to enter into a framework agreement as soon as possible with a tenderer for the provision of service, maintenance, and repairs of cooling installations (including heat pumps) and dehumidification installations, as well as the procurement and assembly of some air-to-air heat pumps.
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See Annex 4A Price Sheet for a detailed overview of the installations. Emphasis is put on the fact that this overview is not exhaustive, and it will change during the contract period.
Service and repair of freezer and cooling installations for the new Bergen main fire station will be part of the contract from 12.07.22.
Estimert totalverdi: 12 000 000 NOK 💰
Kort beskrivelse:
EBE's task is to ensure that the installations function optimally as regards the climate requirements such as humidity, pressure, and temperature, as well as energy-economic operation and statutory requirements for the inspection and maintenance of installations.
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In order to be able to. maintain the installations in the most efficient way, the contracting authority would like to enter into a contract for the service, maintenance, and repair for this specialist area.
For some of the installations, (including the dehumidification installations and installations where it is a legal requirement in accordance with the F-gas legislative decree), annual services will be required, other installations will only request service/maintenance as needed. This will be agreed in consultation with the various building managers at EBE after the start-up of the contract.
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Service and maintenance can also be required for other dehumidification installations.
The framework agreement mainly includes the service and maintenance of the following installations:
- 16 swimming pools and 2 air-raid shelters that have ventilation with dehumidification installations (most of the installations in the swimming pools are from Dantherm, Menerga, or Novema).
- Various installations at Bergen main fire station and the Food Hall.
- Cooling installations including heat pumps in approx. 60-70 buildings (divided between schools, nurseries, nursing homes, sports centres, fire stations, other administration buildings, etc.).
See Annex 4A Price Sheet for a detailed overview of the installations covered in this contract.
The contract will also include the procurement and assembly of air-to-air heat pumps.
The contract does not include sites/installations that are in the guarantee period, however after the guarantee period expires, these installations will, as a main rule, be included in this contract. There can be exceptions.
The service and maintenance of ice rinks is not included in this framework agreement. Buildings and/or installations can be taken out of use in the contract period, and new buildings and/or installations can be added, so the demand for service and maintenance can vary and change over the course of the framework agreement.
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The estimated contract value is NOK 1.5 - 3 million a year, i.e., between NOK 6-12 million over 4 years.
The list of services included in the framework agreement is not exhaustive. Other services that are naturally related to the disciplines in this framework agreement may be added if needed during the contract period. The framework agreement can also include planning and engineering design services for the call-offs.
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The contracting authority has entered into a framework agreement for filters and ventilation, which, for some assignments, will border or overlap the assignments in this contract. The contracting authority will, in such cases, try to use the contracts in the most appropriate way for the contracting authority. The contracting authority has also entered into service contracts for buildings that will therefore not be included in this framework agreement.
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Furthermore, the contracting authority reserves the right to not use the framework agreement for the execution of major heat pump installations. The contracting authority will, in these cases, publish a separate notice in the ordinary way, in accordance with the current law and regulations.
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Estimert verdi eksklusive mva: 12 000 000 NOK 💰
Varighet: 24 måneder
Beskrivelse av fornyelser:
The contracting authority has an option to extend the contract for a further two years, to a total maximum of four years.
The contracting authority can choose to take up the option for 2 years in several stages, e.g. for 1 year at a time.
Utførelsessted
Hovedsted eller utførelsessted: Bergen Municipality

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Minimum requirements for qualification
Tenderers must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will inspect the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.
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Minste nivå(er) av standarder:
Minimum requirements for qualification
Tenderers must have sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract's value, services, risk and length. Documentation for Norwegian tenderers: The contracting authority will check tenderers' financial situation from DIFI's eBevis, Proff Forvalt (https://forvalt.no/) and/or via information given by Creditsafe (https://www.creditsafe.com), and can obtain further information from the Brønnøysund Register Centre. Note that the tender documentation includes guidelines for how tenderers can supplement available information if they wish to do so. Documentation for foreign tenderers: Tenderers must, upon request, submit a credit rating report from a company that has a licence from the Norwegian Data Protection Authority to operate a credit information company in Norway, possibly from a company with the equivalent certification in a member country of the EU/EEA. The credit rating report must be based on updated accounting information.
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*Tenderers must have good and relevant experience. The experience must be from assignments of an equivalent complexity as the services requested in this contest. Documentation requirement: Relevant experience is to be documented by stating a minimum of three (3) and a maximum of five (5) reference projects from the last three (3) years. Information on this point is to be given in Mercell. Only the first five projects will be assessed if more than five reference projects are listed.
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*The contracting authority requires tenderers to have procedures and systems…
… for quality assurance. Documentation: Description of the company's procedures regarding quality management, with emphasis on quality assurance, resource management, managements' responsibility, the manufacturing process and continual analysis and improvement. If a tenderer holds an ISO 9001:2008 certificate (or newer version), such a certificate will be accepted as documentation of compliance with the qualification requirement.
… in place that ensure that the execution of the delivery has a low environmental impact. Documentation: Description of the company's routines and systems for ensuring low environmental impact when carrying out the delivery. If the company has environmental certification in accordance with ISO 14001:2004 (or a more recent version), EMAS, Miljøfyrtårn, or equivalent 3rd party verified systems, such a certificate will be accepted as documentation for fulfilment of the qualification requirement.
Kontraktutførelse
Vilkår for kontraktoppfyllelse: Wage and working conditions requirements, use of apprentices requirements.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Dato for åpning av tilbud: 2021-11-02 📅
Tidspunkt for åpning av tilbud: 12:00
Tildelingskriterier
Kvalitetskriterium (navn): Assignment comprehension
Kvalitetskriterium (vekting): 30
Pris (vekting): 70

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964338531
Kontakt
Kontaktpunkt: Gry Loftesnes
Adresse til kjøperprofilen: https://www.bergen.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/145965088.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Bergen tingrett
Postadresse: Postboks 7412
Poststed: Bergen
Land: Norge 🇳🇴
Internettadresse: https://www.domstol.no/enkelt-domstol/hordaland-tingrett/ 🌏
Kilde: OJS 2021/S 193-504005 (2021-09-30)
Kunngjøring om tildeling av kontrakt (2021-12-22)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 12 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2021-12-22 📅
Publiseringsdato: 2021-12-27 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 251-668866
Refererer til kunngjøring: 2021/S 193-504005
OJ-S-utgave: 251

Gjenstand
Utførelsessted
Hovedsted eller utførelsessted: Bergen municipality

Tildeling av kontrakt
Dato for kontraktinngåelse: 2021-12-20 📅
Navn: Invent AS
Postadresse: Apalvågvegen 61
Poststed: Fjell
Postnummer: 5357
Land: Norge 🇳🇴
Telefon: +47 56333340 📞
Land: Vestland 🏙️
Totalverdi for anskaffelsen: 12 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 4
Kilde: OJS 2021/S 251-668866 (2021-12-22)
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