New Time and Hour Registration System for Oslo Municipality

Oslo kommune v/Utviklings- og kompetanseetaten

The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of five weekdays.
A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML).
Oslo Municipality would like to procure a standard system such as Software-as-a-Service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.

Frist

Fristen for mottak av tilbud var 2020-04-16. Anskaffelsen ble publisert 2020-03-13.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2020-03-13 Kunngjøring av konkurranse
2020-04-14 Tilleggsinformasjon
2020-12-15 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2020-03-13)
Gjenstand
Anskaffelsens omfang
Tittel: IT services: consulting, software development, Internet and support
Referansenummer: 19/646
Kort beskrivelse:
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of five weekdays. A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML). Oslo Municipality would like to procure a standard system such as Software-as-a-Service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Datatjenester: rådgivning, programvareutvikling, internett og systemstøtte 📦
Tilleggs-CPV: Programvare for tidsregistrering og personaladministrasjon 📦
Utførelsessted
NUTS-region: Oslo 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Oslo kommune v/Utviklings- og kompetanseetaten
Postadresse: Grensesvingen 6
Postnummer: 0663
Poststed: Oslo
Kontakt
Internettadresse: http://www.oslo.kommune.no 🌏
E-post: tale.ronne@uke.oslo.kommune.no 📧
Telefon: +47 21802180 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=265886&B=OSLO 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=265886&B=OSLO 🌏

Referanse
Datoer
Sendt dato: 2020-03-13 📅
Innleveringsfrist: 2020-04-16 📅
Publiseringsdato: 2020-03-18 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 055-131357
OJ-S-utgave: 55

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of five weekdays.
Vis mer
A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML).
Vis mer
Oslo Municipality would like to procure a standard system such as Software-as-a-Service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
Vis mer
Estimert totalverdi: 185 000 000 NOK 💰
Kort beskrivelse:
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of 5 weekdays. In addition, the daytime term also covers employees who work evenings and weekends, but who do not fulfil the requirement for employees working shifts. Examples are employees in museums and libraries.
Vis mer
A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. This will free up time for employees, managers, HR, and payroll/accounts, who will not need to register the same data in several different systems. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML).
Vis mer
Oslo Municipality would like to procure a standard system such as Software-as-a-service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
Vis mer
The contest includes an option to deliver the system for complicated resource planning for shifts, where employees' competence, .job percentage, and registered working hours are taken into consideration for planning the next 24 hour period.
The contest also includes an option to offer integration with the existing resource planning system (Visma GAT), or a bridge between the offered daytime system and the resource planning system, so that we have a general overview of the municipality's employees.
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Estimert verdi eksklusive mva: 185 000 000 NOK 💰
Varighet: 36 måneder
Beskrivelse av fornyelser:
The contract will be valid for 3 years from the delivery date, with an option to extend the contract for up to a further 1 + 1 + 1 + 1 + 1 + 1 + 1 year, to a maximum of 10 years in total. The contract will be automatically renewed for 1 (one) year at a time, unless 3 (three) months notice is given by the contracting authority before the renewal date. The tenderer has the option to terminate the contract 12 (twelve) months prior to the notification of contract renewal.
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Beskrivelse av opsjoner:
This procurement allows tenderers to offer resource planning for shifts as an option if they want to do so, in addition to the daytime system. Oslo Municipality will consider to take up the option if the conditions permit this.
Oslo Municipality is one employer, and the procured system ought to give a total overview of working hours and absences for all employees. For example, it ought to be possible for Oslo Municipality, as an employer, to have an overview of employees with several employment contracts, e.g., shifts in one entity and daytime in another entity. If a tenderer only offers a daytime system, and thus does not provide a total overview of both daytime and shift employees, the contracting authority's need for a total overview must be solved in another way. Tenderers are encouraged to offer an option for a solution for this, e.g., an integration with the existing shift system, or a bridge between the offered system and the existing shift system (Visma GAT).
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Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
• Tenderers must be a legally established company.
Documentation requirement:
• Norwegian companies: company registration certificate
Foreign tenderers: verification that the company is registered in a trade index or a register of business enterprises as prescribed by the law of the country where the company is established.
Økonomisk og finansiell stilling:
• Tenderers must have sufficient financial capacity to fulfil the contract. This point will be subject to assessment of turnover, annual results, as well as key figures in the balance sheet.
Documentation requirement:
• The company's last three annual financial statements including notes, the board's annual reports and audit reports, as well as new information of relevance to the company's fiscal figures.
• The contracting authority reserves the right to obtain credit appraisals as a supplement to the evaluation of the Tenderer’s economic and financial capacity.
Teknisk og faglig kapasitet:
Tenderers must have good expertise and sufficient resources. This includes tenderers having personnel with relevant competence.
Documentation requirement:
• A description of the relevant personnel that the tenderer has at disposal for fulfilment of the contract. A competence matrix must be attached that shows the education and professional qualifications of key personnel, as well as their CVs.
• Tenderers must have experience with complex customers of a certain size with deliveries of a comparable nature.
• A description of up to three of the most important deliveries in the last 3 years, including the recipient, complexity, and size (number of users).
• Attention is drawn to the fact that if more than three deliveries are described, only the first three will be evaluated.

Prosedyre
Rettslig grunnlag: 32014L0024
Minste antall kandidater: 3
Største antall kandidater: 6
Objektive kriterier for å velge det begrensede antallet kandidater:
• Tenderers must have good competence and sufficient resources. This includes tenderers having personnel with relevant competence.
Documentation requirement:
• A description of the relevant personnel that the tenderer has at disposal for fulfilment of the contract. A competence matrix must be attached that shows the education and professional qualifications of key personnel, as well as their CVs.
• Tenderers must have experience with complex customers of a certain size with deliveries of a comparable nature.
• A description of up to three of the most important deliveries in the last 3 years, including the recipient, complexity, and size (number of users).
• Attention is drawn to the fact that if more than three deliveries are described, only the first three will be evaluated.
Tidspunkt for mottak av tilbud: 12:00
Dato for utsendelse av invitasjoner: 2020-04-27 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 6 måneder

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 971 183 675
Kontakt
Kontaktpunkt: Tale Rønne
Internettadresse: www.oslo.kommune.no 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/264775 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=265886&B=OSLO 🌏
Internettadresse: http://eu.eu-supply.com 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo Tingrett
Poststed: Oslo
Postnummer: 0164
Land: Norge 🇳🇴
Organ ansvarlig for meklingsprosedyrer
Navn: Klagenemda for offentlige anskaffelser
Poststed: Bergen
Postnummer: 5805
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Navn: Oslo kommune ved Utviklings og kompetanseetatenetaten
Postadresse: Grensesvingen 6
Postnummer: 0663
Telefon: +47 21802180 📞
E-post: anskaffelser@uke.oslo.kommune.no 📧
Kilde: OJS 2020/S 055-131357 (2020-03-13)
Tilleggsinformasjon (2020-04-14)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 07.00-17.00 over the course of 5 weekdays. A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML). Oslo Municipality would like to procure a standard system such as Software-as-a-Service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
Vis mer
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon
Felles innkjøpsordliste (CPV)
Kode: Programvare for tidsregistrering og personaladministrasjon 📦

Referanse
Datoer
Sendt dato: 2020-04-14 📅
Innleveringsfrist: 2020-04-23 📅
Publiseringsdato: 2020-04-15 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 074-177422
Refererer til kunngjøring: 2020/S 055-131357
OJ-S-utgave: 74

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 07.00-17.00 over the course of 5 weekdays.
Vis mer
Kilde: OJS 2020/S 074-177422 (2020-04-14)
Kunngjøring om tildeling av kontrakt (2020-12-15)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of 5 weekdays. A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML). Oslo Municipality would like to procure a standard system such as Software-as-a-Service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
Vis mer
Totalverdi for anskaffelsen: 185 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2020-12-15 📅
Publiseringsdato: 2020-12-18 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 247-615431
OJ-S-utgave: 247

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of…
… 5 weekdays.
… five weekdays. In addition, the daytime term also covers employees who work evenings and weekends, but who do not fulfil the requirement for employees working shifts. Examples are employees in museums and libraries.
The contest includes an option to deliver the system for complicated resource planning for shifts, where employees' competence, .job percentage, and registered working hours are taken into consideration for planning the next 24-hour period.
Beskrivelse av opsjoner:
Oslo Municipality is one employer, and the procured system ought to give a total overview of working hours and absences for all employees. For example, it ought to be possible for Oslo Municipality, as an employer, to have an overview of employees with several employment contracts, e.g., shifts in one entity and daytime in another entity. If a Tenderer only offers a daytime system, and thus does not provide a total overview of both daytime and shift employees, the contracting authority's need for a total overview must be solved in another way. Tenderers are encouraged to offer an option for a solution for this, e.g., an integration with the existing shift system, or a bridge between the offered system and the existing shift system (Visma GAT).
Vis mer

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Modern system with future-orientated technology
Kvalitetskriterium (vekting): 30
Kvalitetskriterium (navn): User friendliness
Implementation ability
Kvalitetskriterium (vekting): 15
Pris (vekting): 25

Tildeling av kontrakt
Dato for kontraktinngåelse: 2020-12-03 📅
Navn: CGI Norge AS
Nasjonalt registreringsnummer: 919562390
Poststed: Oslo
Land: Norge 🇳🇴
Oslo 🏙️
Totalverdi for anskaffelsen: 185 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 3
Kilde: OJS 2020/S 247-615431 (2020-12-15)
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