Removal Services for Asker Municipality and Drammen Municipality (Framework Agreement)

Nye Drammen Kommune Fra 1.1.2020

New Drammen Municipality (Svelvik, Nedre Eiker and Drammen) and new Asker Municipality (Hurum, Røyken and Asker) woud like to procure removal services. The contracting authority will enter into up to 3 parallel framework agreements, provided that are a sufficient number of suitable tenderers and tenders. The contracting authority will use the waterfall method (see the description below).
The municipality mergers involve major changes at the contracting authority, including moving and co-location. Major changes also involve a lot of uncertainty, which makes it difficult to provide details on the scope of the required need and, thereby, the value of the procurement. The contracting authority has described the situation below with the information that is currently available.

Frist

Fristen for mottak av tilbud var 2020-01-14. Anskaffelsen ble publisert 2019-12-10.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• NFB International Relocations AS
• Relokator AS

Hvem?

• Nye Drammen Kommune Fra 1.1.2020

Hva?

• Andre tjenester › Omlokaliseringstjenester
• Godsbehandling og lagringstjenster › Godshåndtering
• Transporttjenester (bortsett fra avfallstransport)

Hvor?

• Akershus
• Buskerud
• Norge

Anskaffelseshistorikk

Dato	Dokument
2019-12-10	Kunngjøring av konkurranse
2020-02-26	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2019-12-10)
Gjenstand
Anskaffelsens omfang
Tittel: Relocation services
Kort beskrivelse:

New Drammen Municipality (Svelvik, Nedre Eiker and Drammen) and new Asker Municipality (Hurum, Røyken and Asker) woud like to procure removal services. The contracting authority will enter into up to 3 parallel framework agreements, provided that are a sufficient number of suitable tenderers and tenders. The contracting authority will use the waterfall method (see the description below). The municipality mergers involve major changes at the contracting authority, including moving and co-location. Major changes also involve a lot of uncertainty, which makes it difficult to provide details on the scope of the required need and, thereby, the value of the procurement. The contracting authority has described the situation below with the information that is currently available.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Omlokaliseringstjenester 📦
Tilleggs-CPV: Transporttjenester (bortsett fra avfallstransport) 📦
Utførelsessted
NUTS-region: Akershus 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Laveste pris

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Nye Drammen Kommune Fra 1.1.2020
Postadresse: Engene 1
Postnummer: 3008
Poststed: Drammen
Kontakt
Internettadresse: https://permalink.mercell.com/118213232.aspx 🌏
E-post: vegard.froysaa.bjerk@drmk.no 📧
URL for dokumenter: https://permalink.mercell.com/118213232.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/118213232.aspx 🌏

Referanse
Datoer
Sendt dato: 2019-12-10 📅
Innleveringsfrist: 2020-01-14 📅
Publiseringsdato: 2019-12-12 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 240-590254
OJ-S-utgave: 240

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The municipality mergers involve major changes at the contracting authority, including moving and co-location. Major changes also involve a lot of uncertainty, which makes it difficult to provide details on the scope of the required need and, thereby, the value of the procurement. The contracting authority has described the situation below with the information that is currently available.

Estimert totalverdi: 10 000 000 NOK 💰
Kort beskrivelse:

Localisation project for new Drammen Municipality.

An estimated approx. 2 000 employees in new Drammen Municipality will use the work place/location. Some of these will move from 1 building to another, others will move internally in the current building. The number of affected addresses in Nedre Eiker, Svelvik and Drammen is 30-50. Most of the moves will take place in 2020. The removal services will primarily consist of moving PCs, monitors, docking stations and other mobile equipment for each employee. Some furnishing will also have to be moved. Further information on the municipality merger is available here: https://www.nyedrammen.no/aktuelt/lokaliseringen-er-besluttet/

— budget: Approx. 5 000 000 NOK.

Localisation project for new Asker Municipality.

The general rule is that furniture will be reused and not be part of the removal load, but there can be deviations. IT equipment and other mobile equipment is to be moved for each employee,

— budget: Approx. 3 400 000 NOK (including own costs which are to be invoiced internally).

General need — in addition to removal services connected to the municipality merger.

Removal services connected to the municipality merger is one part of the contract, the other part is the municipalities' general/normal need for removal services. There are also large variations from year to year as regards the need and scope. Drammen and Asker Municipalities have estimated that in a normal year (no municipality merger) they each spend approx. 250 000 NOK on removal services. There is a lot of uncertainty regarding future needs.

Implementation

As a general rule, the orderer is to make a removal plan, pack and label items that are to be moved with the address and detailed location. Each employee who will move is expected to need approx. 2 removal boxes. The labelling must make it easy to understand where boxes, etc., are to be moved to. The orderer will unpack the boxes after they have been moved to the correct location. Deviations from this must be agreed, but they must not affect the hourly rates. If wanted by the contracting authority, the tenderer must, for example, propose routines for labelling. An estimated 50 % of the removals must be carried out outside office hours (evenings/night/weekends).

Parallel framework agreements and the waterfall method.

The contracting authority will enter into up to 3 parallel framework agreements, provided that are a sufficient number of suitable tenderers and tenders. The contracting authority will use the waterfall methods. This means that the tenderers who sign a contract with the municipality will be ranked from 1-3, based on their fulfilment of the award criteria. The tenderer who submits the best tender will be ranked as No 1, etc.

— tenderer No 1 will be asked first and must say yes/no to the assignment within 24 hours. If tenderer No 1 turns down the assignment, or if the tenderer has not given any feedback within 24 hours, the assignment will be offered to tenderer No 2,

— tenderer No 2 decide whether they want the assignment within 24 hours, otherwise the assignment will be offered to tenderer No 3,

— tenderer No 3 must decide whether they want the assignment within 24 hours, otherwise the orderer reserves the right to ask external actors in the market.

Reservations

When it is deemed appropriate, the contracting authority reserves the right to carry out removal services itself. This can, for example, be relevant when the scope of what is to be moved is so small that the contracting authority can manage the move itself. Asker Municipality has a separate department (‘Modus’) that is used for such minor assignments. Removal services connected to contracts, renovation, etc., can also be carried out by others when, out of consideration to the general process, it is deemed to be appropriate. The contracting authority also reserves the right to give some assignments to entities with disabled persons or disadvantaged persons, by using reserved contracts or the equivalent.

Estimert verdi eksklusive mva: 10 000 000 NOK 💰
Varighet: 48 måneder
Beskrivelse av opsjoner:

The framework agreement period will be 2 years, with an option for a 1 + 1 year extension.

Utførelsessted
Hovedsted eller utførelsessted: Drammen and Asker.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Registration in a professional register: tenderers must be registered in a trade register in the country where the tenderer is established. As described in Annex XI of directive 2014/24/EU; suppliers from certain member countries can be required to fulfil other requirements in the mentioned annex.

Registration in a trade register or a company register: tenderers must be registered in a company register or a trade register in the country where the tenderer is established. As described in Annex XI of directive 2014/24/EU; suppliers from certain member countries can be required to fulfil other requirements in the mentioned Annex.

Økonomisk og finansiell stilling:

Other economic and financial requirements:

In regards to any other economic and financial requirements stated in the tender notice or in the procurement documents, the tenderer must verify:

Minste nivå(er) av standarder:

Minimum requirements for the qualification requirements

Sufficient economic and financial capacity to be able to fulfil the contract. Creditworthiness with no requirement for guarantees will be sufficient to meet the requirement. Tenderers are required to be credit worthy and have financial solidity with a minimum credit rating of A in accordance with an assessment made in CreditPro by the credit information agency Bisnode CreditPro AS. The contracting authority will obtain a credit report from Bisnode CreditPro. The report contains, amongst other things, the auditor's report, negative payment remarks, accounts and rating history and it shall be based on the last known accounting figures. Tenderers not subject to credit appraisal shall present approved accounting figures showing good creditworthiness and sufficient financial implementation ability, or any other documentation that is considered suitable for the contracting authority.

Teknisk og faglig kapasitet:

(No 1) ‘Only for services

The tenderer has, in the reference period, carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to 3 years experience and can take experience from the period before the last 3 years into consideration.’

(No 2) ‘Average annual workforce

The tenderer's average annual workforce in the last 3 years has been as follows:’

(No 3) ‘Equipment, materials and technical equipment

Tenderers must be able to supply the following tools, materials and technical equipment to execute the contract:’

(No 4) ‘The portion of the contract to be performed by sub-suppliers

The tenderer is considering to leave the following part (percentage) of the contract to sub-suppliers. Note that if a tenderer has decided to leave a part of the contract to sub-suppliers and rely on sub-suppliers' capacity to carry out this part, a separate ESPD is required for such sub-suppliers, see part II, section C above.’

Minste nivå(er) av standarder:

(No 1) ‘Tenderers must have good experience from the provision of services to comparable contracting authorities. Description of the tenderer's up to 3 most relevant contracts in the last 3 years. The list must include a statement of the contract's value, date and recipient (name, telephone number and email address). It is the tenderer's responsibility to confirm relevance through the description. Tenderers can document experience by referring to the competence of the personnel that may be used for this project, including experience that has been acquired while the personnel was in the service of another employer.’

(No 2) ‘Tenderers must have a sufficient number of employees to fulfil the contracting authority's needs. Documentation requirement: the average annual workforce in the last 3 years.’

(No 3) ‘Tenderers must have suitable vehicles that cover the contracting authority's needs. Documentation requirement: a description of the vehicles, including the assortment and number.’

Prosedyre
Rettslig grunnlag: 32014L0024
Antall deltakere som skal vurderes: 3
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Dato for åpning av tilbud: 2020-01-14 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 921234554
Kontakt
Kontaktpunkt: Vegard Frøysaa Bjerk
URL for dokumenter: https://permalink.mercell.com/118213232.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Klagenemda for offentlige anskaffelser (KOFA)
Poststed: Bergen
Land: Norge 🇳🇴
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Navn: Drammen kommune
Poststed: Drammen
Postnummer: 3008
Kilde: OJS 2019/S 240-590254 (2019-12-10)

Kunngjøring om tildeling av kontrakt (2020-02-26)
Gjenstand
Anskaffelsens omfang
Referansenummer: 20/27427
Kort beskrivelse:

New Drammen Municipality (Svelvik, Nedre Eiker and Drammen) and new Asker Municipality (Hurum, Røyken and Asker) would like to enter into a contract for moving services. The contracting authority will enter into up to 3 parallel framework agreements, provided that are a sufficient number of suitable tenderers and tenders. The contracting authority will use the waterfall method (see the description below). The municipality mergers involve major changes at the contracting authority, including moving and co-location. Major changes also involve a lot of uncertainty, which makes it difficult to provide details on the scope of the required need and, thereby, the value of the procurement. The contracting authority has described the situation below with the information that is currently available.

Totalverdi for anskaffelsen: 10 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2020-02-26 📅
Publiseringsdato: 2020-02-27 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 041-097980
Refererer til kunngjøring: 2019/S 240-590254
OJ-S-utgave: 41

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

An estimated approx. 2 000 employees in new Drammen Municipality will use the work place/location. Some of these will move from one building to another, others will move internally in the current building. The number of affected addresses in Nedre Eiker, Svelvik and Drammen is 30-50. Most of the moves will take place in 2020. The moving services will primarily consist of moving PCs, monitors, docking stations and other mobile equipment for each employee. Some furnishing will also have to be moved. Further information on the municipality merger is available here: https://www.nyedrammen.no/aktuelt/lokaliseringen-er-besluttet/

The general rule is that furniture will be reused and not be part of the moving load, but there can be deviations. IT equipment and other mobile equipment is to be moved for each employee.

General need — in addition to moving services connected to the municipality merger.

Moving services connected to the municipality merger is one part of the contract, the other part is the municipalities' general/normal need for moving services. There are also large variations from year to year as regards the need and scope. Drammen and Asker Municipalities have estimated that in a normal year (no municipality merger) they each spend approx. 250 000 NOK on moving services. There is a lot of uncertainty regarding future needs.

As a general rule, the orderer is to make a moving plan, pack and label items that are to be moved with the address and detailed location. Each employee who will move is expected to need approx. 2 moving boxes. The labelling must make it easy to understand where boxes, etc., are to be moved to. The orderer will unpack the boxes after they have been moved to the correct location. Deviations from this must be agreed, but they must not affect the hourly rates. If wanted by the contracting authority, the tenderer must, for example, propose routines for labelling. An estimated 50 % of the moving service must be carried out outside office hours (evenings/night/weekends).

— tenderer No 1 will be asked first and must say yes/no to the assignment within 24 hours. If tenderer No 1 turns down the assignment or if the tenderer has not given any feedback within 24 hours, the assignment will be offered to tenderer No 2,

When it is deemed appropriate, the contracting authority reserves the right to carry out moving services itself. This can, for example, be relevant when the scope of what is to be moved is so small that the contracting authority can manage the move itself. Asker Municipality has a separate department (‘Modus’) that is used for such minor assignments. Moving services connected to contracts, renovation, etc., can also be carried out by others when, out of consideration to the general process, it is deemed to be appropriate. The contracting authority also reserves the right to give some assignments to entities with disabled persons or disadvantaged persons, by using reserved contracts or the equivalent.

Tildeling av kontrakt
Dato for kontraktinngåelse: 2020-02-21 📅
Navn: Relokator AS
Postadresse: Sandakerveien 138
Poststed: Oslo
Postnummer: 0484
Land: Norge 🇳🇴
Telefon: +47 40490300 📞
E-post: salg@relokator.no 📧
Land: Oslo 🏙️
Totalverdi for anskaffelsen: 10 000 000 NOK 💰
Navn: NFB International Relocations AS
Postadresse: Ringeriksveien 256 B
Poststed: Skui
Postnummer: 1340
Telefon: +47 40003768 📞
E-post: post@nfbir.com 📧
Land: Akershus 🏙️
Informasjon om tilbud
Antall mottatte tilbud: 4

Utfyllende informasjon
Klageinstans
Navn: Drammen Tingrett
Postadresse: Postboks 1066 Bragernes
Poststed: Drammen
Postnummer: 3001
E-post: drammen.tingrett@domstol.no 📧
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Navn: Drammen Kommune
Kilde: OJS 2020/S 041-097980 (2020-02-26)

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