Procurement of Process Support for Order and Invoice Management

Direktoratet for økonomistyring (DFØ)

Direktoratet for økonomistyring [the Norwegian Government Agency for Financial Management] wants to procure services connected to ordering and invoice management that covers all processes from need to payment. In this procurement, the Contracting Authority means the process from the time the need arises until the invoice is entered. The procurement does not include the tender implementation tool or an accounting system. The core in the procurement is a delivery that digitises processes within ordering and invoice management.

Frist

Fristen for mottak av tilbud var 2019-04-08. Anskaffelsen ble publisert 2019-03-07.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Unit4 AS

Hvem?

• Direktoratet for økonomistyring (DFØ)

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2019-03-07	Kunngjøring av konkurranse
2019-10-31	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2019-03-07)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Referansenummer: 18/542
Kort beskrivelse:

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦
Tilleggs-CPV: Programvare for innkjøp 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Nasjonalt eller føderalt byrå/kontor
Navn på tildelende myndighet: Direktoratet for økonomistyring (DFØ)
Postadresse: Postboks 7154
Postnummer: 0130
Poststed: Oslo
Kontakt
Internettadresse: http://www.dfo.no 🌏
E-post: postmottak@dfo.no 📧
Telefon: +47 40007997 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233825&B=DFO 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233825&B=DFO 🌏

Referanse
Datoer
Sendt dato: 2019-03-07 📅
Innleveringsfrist: 2019-04-08 📅
Publiseringsdato: 2019-03-11 📅
Startdato: 2019-09-01 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 049-113721
OJ-S-utgave: 49

Gjenstand
Anskaffelsens omfang
Beskrivelse av fornyelser:

The contract is valid from the commencement date and for six (6) years. The client has the right to extend the Framework Agreement for a further two (2) years at a time, for up to three times, so that the maximum possible contract period is twelve (12) years.

Beskrivelse av opsjoner:

Options are described in the main contract Annex 1 Chapter 12:

1) Warehouse management;

2) Integration with the needs portal;

3) Software for interpretation of paper documents;

4) Supplier portal;

5) Copyright owners;

6) Integration with library systems;

7) Supplier register;

8) Integration with the Client's App;

9) Converting historical data;

10) Option for amending integrations;

11) Right to admit or replace third parties;

12) Integration with SD2 and Contract modules in UBW;

13) Integration with Contract modules in UWB and external system ePhore/ESS;

14) Integration with external systems for task notification/display;

15) E learning;

16) Other limited systems, services and modules;

17) Course environment and development environment;

18) Changes in the delivery module in the contract period.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

The tenderer must be registered in a company register, professional register or a trade register in the state where the tenderer is established.

Økonomisk og finansiell stilling:

Tenderers must have sufficient economic and financial capacity to fulfil the contract.

The tenderer shall be creditworthy. Creditworthiness with no requirement for guarantees will be sufficient to meet the requirement.

Minste nivå(er) av standarder:

Presentation of the company's last Annual Financial Statements and any remarks/comments.

Newer information of relevance to the company's fiscal figures, including the last up to date accounts.

Statement of the company's turnover for the last three years, with relevance to this contract.

It must be clear that the company has the required financial solidity to execute the contract period.

An extended report from a publicly certified credit rating company that contains a credit rating of the service provider — typically represented by a letter or brief text as well as an explanation of this. The report must include the auditor's report, negative payment remarks, accounts and rating history. The report must be based on the last known fiscal figures.

Norwegian companies that submit tender offers on behalf of a foreign company must attach such a certificate with a credit rating for the Norwegian company and the foreign company.

Any founding document with the opening balance for newly started companies.

Teknisk og faglig kapasitet:

The tenderer must have experience from comparable, large and complex assignments for ordering and invoice management.

Tenderers must have adequate implementation ability.

Minste nivå(er) av standarder:

3 references from similar assignments over the last 5 years must be provided (service providers who only provide process support for ordering or process support for invoice processing and enter into a collaboration with another service provider for this delivery, must be able to show 3 references each). It is the tenderer's responsibility to document relevance of the assignments through the description. The references must as a minimum contain:

— contact person (with contact information) who the Contracting Authority can contact,

— contract value and scope,

— dates for the delivery,

— description of the delivery,

— description of the client's satisfaction with the implementation (finances, deadlines, contract follow-up).

Tenderers may do this by including documentation on the competence of the personnel that can be used for this project, including experience that has been acquired while the personnel was in the service of another employer.

A short, general description of the company shall be given, including:

— an account of the company’s business concept and core competencies related to the scope of the delivery,

— an overview of the company’s history, organisation and ownership, as well as a description of the current business activities,

— description of how the tenderer is organised for the implementation of this contract,

— a concise description of the overall quality assurance system that the supplier will apply in carrying out this contract must be given.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Dato for utsendelse av invitasjoner: 2019-04-12 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2019-10-31 📅

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 986 252 932
Kontakt
Kontaktpunkt: Hanne Stavrum
Internettadresse: www.dfo.no 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/336234 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233825&B=DFO 🌏

Utfyllende informasjon
Klageinstans
Navn: Direktoratet for økonomistyring
Poststed: Oslo
Land: Norge 🇳🇴
Kilde: OJS 2019/S 049-113721 (2019-03-07)

Kunngjøring om tildeling av kontrakt (2019-10-31)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Direktoratet for økonomistyring [the Norwegian Government Agency for Financial Management] wants to procure services connected to ordering and invoice management that covers all processes from need to payment. In this procurement, the contracting authority means the process from the time the need arises until the invoice is entered. The procurement does not include the tender implementation tool or an accounting system. The core in the procurement is a delivery that digitises processes within ordering and invoice management.

Totalverdi for anskaffelsen: 60 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt
Kontraktens art: Tjenester

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2019-10-31 📅
Publiseringsdato: 2019-11-04 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 212-521357
Refererer til kunngjøring: 2019/S 049-113721
OJ-S-utgave: 212

Gjenstand
Anskaffelsens omfang
Beskrivelse av opsjoner:

Options are described in the main contract Annex 1 chapter 12.

8) Integration with the client's app;

12) Integration with SD2 and contract modules in UBW;

13) Integration with contract modules in UWB and external system ePhore/ESS;

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 60 %
Kvalitetskriterium (navn): Commercial conditions
Kvalitetskriterium (vekting): 20 %
Kostnadskriterium (navn): Costs
Kostnadskriterium (vekting): 20 %

Tildeling av kontrakt
Dato for kontraktinngåelse: 2019-10-07 📅
Navn: Unit4 AS
Nasjonalt registreringsnummer: 961329310
Poststed: Oslo
Postnummer: 0484
Land: Norge 🇳🇴
Telefon: +47 22588500 📞
Totalverdi for anskaffelsen: 60 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 3

Utfyllende informasjon
Klageinstans
E-post: postmottak@dfo.no 📧
Kilde: OJS 2019/S 212-521357 (2019-10-31)

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