Procurement of a New Finance and Procurement System

Randaberg Kommune

The Contracting Authority intends to procure a new finance and procurement system that will support, amongst other things, accounting, budget, reports and procurements. There is a lot of focus on digitalising and improving processes and making them more efficient. This procurement will contribute to this. The system must, therefore, have close integration between the existing administrative systems and not least the professional systems in the municipalities, so that double registrations and unnecessary work processes are eliminated. In addition we would like an orientation of the tenderer's systems for wages and personnel system and loan management.

Frist

Fristen for mottak av tilbud var 2019-08-12. Anskaffelsen ble publisert 2019-07-01.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Xledger Offentlig AS

Hvem?

• Randaberg Kommune

Hva?

• Programvare og informasjonssystemer

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2019-07-01	Kunngjøring av konkurranse
2019-10-30	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2019-07-01)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Referansenummer: 19/1370
Kort beskrivelse:

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦
Tilleggs-CPV: Programvare og informasjonssystemer 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Randaberg kommune
Postadresse: Postboks 40
Postnummer: 4096
Poststed: Randaberg
Kontakt
Internettadresse: http://www.randaberg.kommune.no 🌏
E-post: lbj@randaberg.kommune.no 📧
Telefon: +47 45286514 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=244516&B=KGVLIGHT 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=244516&B=KGVLIGHT 🌏

Referanse
Datoer
Sendt dato: 2019-07-01 📅
Innleveringsfrist: 2019-08-12 📅
Publiseringsdato: 2019-07-03 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 126-309653
OJ-S-utgave: 126
Tilleggsinformasjon

We would like an orientation of the tenderer's systems for wages and personnel system, and loan management. As a starting point, we would like a pure cloud system. Alternatively, a system that the tenderer installs on our technical platform and is responsible for the operation and maintenance of their system on our equipment. An ASP system can also be accepted.

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 3 200 000 NOK 💰
Estimert verdi eksklusive mva: 3 200 000 NOK 💰
Varighet: 72 måneder
Beskrivelse av fornyelser:

The planned start will be 1.5.2020. The contract will be valid for 6 years, calculated from when it comes into force. The contract will then be renewed automatically for 2 years at a time, unless 3 months notice is given by the Contracting Authority prior to the renewal date. The tenderer has the option to terminate the contract 12 months prior to the notification of contract renewal.

Beskrivelse av opsjoner:

— procurement system: option for Kvitsøy Municipality,

— E-learning package,

— project accounts.

Tilleggsinformasjon:

We would like an orientation of the tenderer's systems for wages and personnel system, and loan management.

As a starting point, we would like a pure cloud system. Alternatively, a system that the tenderer installs on our technical platform and is responsible for the operation and maintenance of their system on our equipment. An ASP system can also be accepted.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Tenderers must be a legally established company.

Documentation:

— Norwegian companies: company registration certificate,

— foreign companies: documentation proving that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.

Økonomisk og finansiell stilling:

Documentation Requirement 5-2, Requirement 2:

Norwegian companies: tax and VAT certificate, not older than 6 months calculated from the tender deadline (https://www.altinn.no/no/Skjema-og-tjenester/Etater/Skatteetaten/Attestbestilling/).

Foreign companies: certificate issued by the relevant authority in the tenderer’s home country, confirming that the company has met their obligations regarding tax and VAT payments. The certificate shall not be more than 5 months old when calculated from the tender deadline expiry.

Documentation Requirement 5-3 Requirement 1:

The Contracting Authority will obtain a credit rating from the credit and analysis company Experian as documentation. Tenderers must achieve a minimum rating of ‘creditworthy’.

Alternatively, when submitting a tender, tenderers can enclose an updated credit rating from an approved credit rating company, verifying that the tenderer has achieved an equivalent credit level. The credit rating shall show the current economic situation of the company.

Companies registered in other countries than Norway must enclose a credit rating.

Documentation Requirement 5-3 Requirement 2:

Tenderers must provide a short description of their organisation, size, and capacity with the attached organisation chart as documentation.

Minste nivå(er) av standarder:

Requirement 5.2 — Requirement 2: the tenderer's tax and VAT payments must be in order.

Requirement 5.3 — Requirement 1: tenderers must have settled financial conditions and the financial capacity to fulfil the contract.

Requirement 5-3 Requirement 2: tenderers must have sufficient capacity and organisation to carry out the assignment in all links of the organisation.

Teknisk og faglig kapasitet:

List of the 3 most important, relevant assignments in the last 5 years, including information on:

— what is included in the assignment,

— period for the delivery,

— reference person (name, telephone number, email address).

At least 2 of the assignments must be a delivery to a municipal/county Contracting Authority.

Documentation Requirement 5-4 Requirement 1:

It is the tenderer's responsibility to document relevance through the description. Tenderers may do this by including documentation on the competence of the personnel that can be used for this project, including experience that has been acquired while the personnel was in the service of another employer.

Documentation Requirement 5-5 Requirement 1:

If a tenderer will use the capacity of other entities, documentation must be given that the tenderer can use the necessary resources, for example, by presenting a commitment statement from these entities.

It must be clear whether the commitment applies for the economic and financial capacity (Point 5.3) and/or the technical and professional qualifications (Point 5.4). Other tenderers are defined as other legal entities (legal subject) than the supplier himself. Note that the provision is not against the use of sub-suppliers/contract helpers.

Tenderers must submit a self-declaration form (ESPD) completed by the companies the tenderer will rely on. When submitting a ESPD, the supporting companies confirm that the requirements in question are jointly fulfilled by the main tenderer and the supporting companies.

Furthermore, the tenderers must prove that he will be able to use the required resources from the supporting companies in the contract period by submitting a commitment statement.

It is not necessary for the tenderer to attach the commitment statement to their tender. Before the contract is signed, the contracting authority will ask the chosen tenderer(s) to send this.

Minste nivå(er) av standarder:

Requirement 5-4 Requirement 1:

Tenderers must have experience from assignments of a relevant nature, scope and complexity.

Requirement 5-5 Requirement 1:

The public procurement regulations §16-10 state that 'a tenderer can rely on the capacity of other companies for a specific contract to fulfil the requirements for economic and financial capacity, cf. §16-3, and the technical and professional qualifications, cf. §16-5'.

Prosedyre
Rettslig grunnlag: 32014L0024
Minste antall kandidater: 3
Største antall kandidater: 5
Objektive kriterier for å velge det begrensede antallet kandidater:

The Contracting Authority plans to invite 3-5 tenderers to submit a tender. If more than 3-5 qualified tenderers submit a request for participation in the competition, the Contracting Authority will select the tenderers on the basis of the award criteria in Point 5.4, Requirement 1.

All invited tenderers will have their tenders evaluated. After the initial evaluation, the tenderers with the 3 best tenders will be invited to present their system and negotiations. Following the negotiations and any revised tenders, the final evaluation of the 3 tenders will be made and the contract will be awarded.

Requirement in Point 5.4, Requirement 1: tenderers must have experience from assignments of a relevant nature, scope and complexity.

Documentation: a list of the 3 most important, relevant assignments in the last 5 years, including information on:

— what is included in the assignment,

— period for the delivery,

— reference person (name, telephone number, email address).

At least 2 of the assignments must be a delivery to a municipal/county Contracting Authority.

Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2019-12-11 📅

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 934 945 514
Kontakt
Kontaktpunkt: Linda Joa
Internettadresse: www.randaberg.kommune.no 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/244049 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=244516&B=KGVLIGHT 🌏

Utfyllende informasjon
Klageinstans
Navn: Randaberg kommune
Postadresse: Postboks 40
Poststed: Randaberg
Postnummer: 4070
Land: Norge 🇳🇴
E-post: post@randaberg.kommune.no 📧
Kilde: OJS 2019/S 126-309653 (2019-07-01)

Kunngjøring om tildeling av kontrakt (2019-10-30)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The contracting authority intends to procure a new finance and procurement system that will support, amongst other things, accounting, budget, reports and procurements. There is a lot of focus on digitalising and improving processes and making them more efficient. This procurement will contribute to this. The system must, therefore, have close integration between the existing administrative systems and not least the professional systems in the municipalities, so that double registrations and unnecessary work processes are eliminated. In addition we would like an orientation of the tenderer's systems for wages and personnel system and loan management.

Totalverdi for anskaffelsen: 6 049 534 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2019-10-30 📅
Publiseringsdato: 2019-11-04 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 212-521352
Refererer til kunngjøring: 2019/S 126-309653
OJ-S-utgave: 212

Gjenstand
Anskaffelsens omfang
Beskrivelse av opsjoner:

— procurement system — option for Kvitsøy Municipality,

— e-learning package,

In addition we have an automatic option for 2 years at a time after the 6 years of the contract have ended.

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 50
Kvalitetskriterium (navn): Technical system/system solution
Kvalitetskriterium (vekting): 20
Pris (vekting): 30

Tildeling av kontrakt
Dato for kontraktinngåelse: 2019-10-29 📅
Navn: Xledger Offentlig AS
Nasjonalt registreringsnummer: 983669409
Postadresse: Olav V gate 98b
Poststed: Bodø
Postnummer: 8004
Land: Norge 🇳🇴
Nordland 🏙️
Totalverdi for anskaffelsen: 6 049 534 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 2

Utfyllende informasjon
Klageinstans
Informasjon om frister for klage:

The waiting period for entering into the contract expires on 8.11.2019 at 24.00. Tenderers who are not awarded a contract can appeal the decision, if they find justifiable reasons for doing so. Any appeals must be lodged in writing and they must state the actual and legal conditions that the appeal is based on. Relevant documents must be attached as evidence. Any questions or appeals are to be sent to the contracting authority via the tender management tool, light version.

Kilde: OJS 2019/S 212-521352 (2019-10-30)

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