New Common Financial System for the Vy Group

Vygruppen AS

The purpose of this tender is to enter into a contract with a 1 single supplier, which shall be the contractor's partner and supplier in a delivery which includes:
— purchase/rental of software,
— assistance for implementation and training,
— operation, maintenance and support of the solution,
— application management.

Frist

Fristen for mottak av tilbud var 2019-06-07. Anskaffelsen ble publisert 2019-05-08.

Hvem?

• Vygruppen AS

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2019-05-08	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2019-05-08)
Gjenstand
Anskaffelsens omfang
Tittel: Software-related services
Referansenummer: K-00404
Kort beskrivelse:

The purpose of this tender is to enter into a contract with a 1 single supplier, which shall be the contractor's partner and supplier in a delivery which includes: — purchase/rental of software, — assistance for implementation and training, — operation, maintenance and support of the solution, — application management.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvarerelaterte tjenester 📦
Tilleggs-CPV: Programvare og informasjonssystemer 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Forsyningsenhet
Navn på tildelende myndighet: Vygruppen AS
Postadresse: Schweigaards gate 23
Postnummer: 0191
Poststed: Oslo
Kontakt
Internettadresse: https://anskaffelser.nsb.no/ 🌏
E-post: caroline.morch-sejersted@vy.no 📧
URL for dokumenter: https://anskaffelser.nsb.no/ 🌏
URL for deltakelse: https://anskaffelser.nsb.no/ 🌏

Referanse
Datoer
Sendt dato: 2019-05-08 📅
Innleveringsfrist: 2019-06-07 📅
Publiseringsdato: 2019-05-13 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 091-221036
OJ-S-utgave: 91
Tilleggsinformasjon
Please se tender documents for further information.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The purpose of this tender is to enter into a contract with a 1 single supplier, which shall be the contractor's partner and supplier in a delivery which includes:

— purchase/rental of software,

— assistance for implementation and training,

— operation, maintenance and support of the solution,

— application management.

The overriding goals of this procurement and implementing of a new financial system are:

— new technology in the form of a solution with a modern cloud architecture,

— a delivery model where the software is delivered as a Software as a Service (SaaS), rather than software purchase,

— support from modern systems to standardize the financial processes in the group, including the use of common financial systems,

— flexible and scalable solution that can quickly be adapted to the organization's requirements for change and change,

— solution that will result in lower total cost of ownership (TCO) than today's solutions overall,

— appropriate integration with other IT applications, as the Vy Group today has a comprehensive and complex system portfolio.

With this agreement, the Vy Group wants to acquire a solution that addresses the Vy Group's needs and requirements for the financial system (hereafter “Solution”), processes and integrations. The scope of the solution is to be a new finance system with the following focus presented below.

Processes:

— incoming invoice processing from receipt of invoice for payment and reconciliation, including maintenance of supplier register (option),

— outgoing invoice processing from creation of invoice basis for accounting of payment, including maintenance of customer register,

— accounting for fixed assets from establishment to disposal or sale,

— general bookkeeping and termination,

— reporting,

— economy model and basic data,

— integrations to surrounding systems.

A detailed description of the procurement is to be found in the tender documents, and SSA-T and SSA-V agreements and its attachments.

Varighet: 48 måneder
Beskrivelse av fornyelser:

There is an option to extend the agreement for 2 + 2 + 2 years, a contract duration of up to 10 years.

Beskrivelse av opsjoner:

— there is an option to extend the agreement for 2 + 2 + 2 years,

— incoming invoice processing from receipt of invoice for payment and reconciliation, including maintenance of supplier register.

Tilleggsinformasjon: Please se tender documents for further information.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement:

The supplier must have delivered his duties and paid the taxes and fees that the supplier is obliged to pay in accordance with applicable legislation.

Documentation requirements:

For Norwegian suppliers, the documentation must be:

1) Tax certificate for Norwegian suppliers;

2) Tax certificate for VAT.

The certificate must not be older than 6 months from the deadline for submission of the application. Any arrears or other fraud must be justified.

If the applicant plans to use subcontractors, the tax certificate must also be submitted for these.

For foreign suppliers, the requirement for documentation for paid taxes and fees must be equivalent to the requirements for such documentation in the company's home country.

The supplier must be a legally established company or group of such enterprises.

Company certificate or equivalent from supplier's home state.

The supplier shall be able to deliver a solution with support for Norwegian and Swedish legislation for accounting and financial reporting.

A brief description of how the solution meets legal and regulatory requirements shall be provided.

If the contractor processes personal data on behalf of the companies in the Vy Group, the data processing agreement shall be entered into, cf. Appendix N.

Signed Data Processing Agreement, cf. Appendix N.

Økonomisk og finansiell stilling:

Requirement:

The supplier must have good solvency and otherwise satisfactory financial capacity to carry out the contract.

Documentation requirements:

— credit rating from independent credit rating company,

— annual report 2016/2017/2018.

Documentation shall relate to the entity with organizational number, which shall be the possible contractual party for the offer and any other resources that shall contribute significantly in a possible delivery.

Teknisk og faglig kapasitet:

Requirement:

The supplier must have access to a system solution that covers the client's needs.

For information: the supplier should preferably apply for qualification related to one system solution. If the supplier wishes to offer more than one system solution, the supplier must answer the selection criteria in Section 6.3 (tender document) for all the solutions that are to be offered.

Documentation requirements:

The supplier must briefly explain the system solution that is recommended.

The supplier must have suitable and well-established quality assurance procedures and control routines.

A brief description of the supplier's quality assurance system for this type of deliveries shall be provided.

The description can be supplemented with a screenshot of the quality assurance system's first page, possibly relevant certifications.

The supplier must accept to comply with Vy Group's ethical requirements for suppliers, cf.

If the supplier is certified according to SA-8000 or is a member of the Ethical Trade Initiative, proof of this must be presented.

Appendix J will be part of the contract.

If the contractor relies on other companies/subcontractors to fulfill the requirements in Paragraph 6.2.4 and/or Section 6.2.5 above (tender document), the following additional requirements apply, the contractor shall, in accordance with the requirements, attach a declaration of commitment that the contractor has the other companies' resources in the event of implementation of supply, cf. Section 12-5 of the Supply Regulations.

The declaration shall also include requirements that the relevant enterprises also accept the ethical requirements, cf. Section 6.2.6, and any requirements for confidentiality, Section 4.4.

Declaration of commitment.

Liste og kort beskrivelse av regler og kriterier:

Requirement:

The declaration shall also include requirements that the relevant enterprises also accept the ethical requirements, cf. Section 6.2.6, and any requirements for confidentiality, Section 4.4.

Documentation requirements:

Declaration of commitment.

Prosedyre
Rettslig grunnlag: 32014L0025
Minste antall kandidater: 3
Største antall kandidater: 6
Objektive kriterier for å velge det begrensede antallet kandidater:

Good and relevant expertise and experience:

The supplier must have good and relevant expertise and experience from relevant projects in Scandinavia the last 3 years. The client requests references that are associated with Cloud solutions, and/or financial system equivalent to what is requested in this procurement. The references must be filled in Appendix O — Reference description and O1 — Reference list.

Professional capacity:

The supplier must possess good capacity related to the services covered by this procurement.

Tidspunkt for mottak av tilbud: 10:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
retoromansk 🗣️
Tilbudets gyldighetsperiode: 2019-12-31 📅

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 984 661 177
Kontakt
Kontaktpunkt: Caroline Mørch-Sejersted
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Company/CompanyInformation/Index/3792 🌏
URL for dokumenter: https://anskaffelser.nsb.no/ 🌏

Referanse
Tilleggsinformasjon
Please see the tender documents for further information about the procurement.

Utfyllende informasjon
Klageinstans
Navn: Vygruppen AS
Poststed: Oslo
Land: Norge 🇳🇴
Kilde: OJS 2019/S 091-221036 (2019-05-08)

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