EEA 002-2019 Operation and Maintenance of Street Lights [EØS 002-2019 Drift og vedlikehold av veilys]

Bergen kommune

Bergen Kommune [Bergen Municipality] invites tenderers to participate in a competition for operational assignments, maintenance assignments and renewal assignments related to the municipal owned street lighting installations in Bergen municipality. Bergen municipality currently owns approx. 3 100 street light installations, as well as approx. 6 000 newer LED armatures mounted on non-municipal owned poles or fastening points. During 2019, a further 6 000 armatures will be replaced with LED technology. The operations and maintenance contract also includes these 6 000 + 6 000 armatures, but not the associated poles, fastening points, cables and street lighting distributions associated with these.

Frist

Fristen for mottak av tilbud var 2019-09-02. Anskaffelsen ble publisert 2019-06-04.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• BKK Enotek AS

Hvem?

• Bergen kommune

Hva?

• Installasjon av utstyr til utendørsbelysning › Installasjon av utstyr til gatebelysning
• Utendørsbelysning › Lysanlegg
• Utstyr til gatebelysning › Stolper til gatebelysning
• Vedlikehold av veibelysning og trafikklys › Vedlikehold av veibelysning

Hvor?

• Hordaland
• Norge

Anskaffelseshistorikk

Dato	Dokument
2019-06-04	Kunngjøring av konkurranse
2019-08-24	Tilleggsinformasjon
2019-10-15	Tilleggsinformasjon
2019-11-08	Tilleggsinformasjon
2020-02-25	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2019-06-04)
Gjenstand
Anskaffelsens omfang
Tittel: Electrical installation work
Referansenummer: 2019/44822
Kort beskrivelse:

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Installasjon av elektriske ledninger og armaturer 📦
Tilleggs-CPV: Lysanlegg 📦
Utførelsessted
NUTS-region: Hordaland 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Laveste pris

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Bergen Kommune
Postadresse: Serviceboks 7880
Postnummer: 5020
Poststed: Bergen
Kontakt
Internettadresse: https://permalink.mercell.com/103543481.aspx 🌏
E-post: uwe.matthaus@bergen.kommune.no 📧
URL for dokumenter: https://permalink.mercell.com/103543481.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/103543481.aspx 🌏

Referanse
Datoer
Sendt dato: 2019-06-04 📅
Innleveringsfrist: 2019-09-02 📅
Publiseringsdato: 2019-06-05 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 107-262197
Refererer til kunngjøring: 2019/S 036-082357
OJ-S-utgave: 107

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 20 000 000 NOK 💰
Kort beskrivelse:

The assignments includes, amongst other things, periodic inspections/maintenance, replacement of light sources when required, repair of damage/errors, replacement/installation of street lighting installations, service assignments such as moving masts/cables/street lighting distributions, mounting of meters in street lighting distributions as well as replacement to LED armatures. The tenderer will have function responsibility for some of the assignments.

The assignment also includes administration and planning of work assignments, contingency, documentation, meetings, reporting to the builder and handling other assignments that are necessary for the operation, maintenance and renewal of street lighting installations in Bergen municipality.

Work on the operation of the street light installations will be continual and daily throughout the contract period.

The street lighting installation in Bergen municipality per 15.5.2019 consists of the following: Also see the attached map.

Street lighting: 3 133 units

Steel masts/wire suspension: 2 254 units

Wooden posts: 841 units

LED armatures, new in 2018: approx. 6 000 units

LED armatures, new during 2019: approx. 6 000 units

Overhead lines/cables: unknown.

Amplight and CityTouch are used for management and monitoring of the street lighting installation.

Amplight must be converted to CityTouch cabinets. The contractor will have access to operational monitoring of the street lighting installation where established.

The contract includes a large number of standalone street lighting installations/components which are to be regarded as electrical installations (own connection to power supplier) with requirements for control.

The following laws, regulations, standards and other documents are relevant for this competition and the contract that will be signed.

Laws and regulations: https://lovdata.no/

FEF — Regulations on electrical supply installations.

FEL — Regulations on electrical low voltage installations.

FSE — Regulations on safety for work in and for the operation of electrical installations.

FEK — Norwegian Regulations regarding electrical contractors and qualification requirements for work connected with electrical systems and electrical equipment.

FEU — Regulations on electrical equipment.

Law about supervision with electrical systems and electrical equipment:

HSE — the internal control regulation.

Standards: http://www.nek.no/, http://www.standard.no/

NEK 400 Electrical low voltage installations, Norwegian Electrotechnical Committee, Norwegian Electrotechnical Standards.

NEK 439 Low voltage contracts and channel rail systems.

NEK 450 Electrotechnical terminology, Norwegian Electrotechnical Committee Technical provisions for common guidelines.

Board Standard.

Bergen municipality Street Lighting Standard.

Other documents.

Construction machinery and electrical installations, publication 268. Energi Norge, https://www.energinorge.no/

REN blades; suspension pipe system, http://www.ren.no/.

Norwegian and installation standards and other documents referred to in the tender documents.

The publication notice is reproduced in the DOFFIN and TED databases.

Statens vegvesen's [the Norwegian Public Roads Administration's] manuals http://www.vegvesen.no/fag/publikasjoner/Handboker.

N301 Work on and with roads.

R310 Traffic safety equipment.

V124 Technical planning of road and tunnel lighting.

N601 Electrical installations.

Vegforum’s street lighting guide2

The following documents can be found on Bergen municipality's websites:

— functional requirements for street lighting in Bergen Municipality,

— guidelines for excavation, restoration, etc.

All amounts in this tender are for a 4 year period.

Estimert verdi eksklusive mva: 20 000 000 NOK 💰
Varighet: 48 måneder

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

1) Tenderers must be registered in a company register or trade register in the member state where the tenderer is established. As described in Annex XI of directive 2014/24/EU; suppliers from certain member countries can be required to fulfil other requirements in the mentioned annex.

Documentation requirement: companies that are registered in the Norwegian Register of Business Enterprises and the VAT Register do not need to attach documentation. For companies that are not registered in the abovementioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.

2) Expanded tax certificate:

As part of the Contracting Authority's activities against work-related criminality, a partnership contract has been signed between the Procurement Section of Bergen municipality and the Chief Municipal Treasurer in Bergen. The agreement regulates issuing of ‘expanded tax certificates’ for service providers to Bergen municipality. As follow up to this contract, Bergen municipality requires that the service providers submit a signed authority giving Bergen municipality the expanded right to collect information (an unlimited number of times) about the service provider's and subcontractor's tax and duties conditions, as stated in the Authority, as well as information about which employees’ salaries have been reported in the a-meldingen [a-report]. When submitting the tender offer, a signed full authority is required to be attached from the main supplier, unless the tenderer relies on other companies to be qualified. If the tenderer must rely on other companies to be qualified in accordance with the Contracting Authority’s qualification requirement, a signed full authorisation must also be submitted from the supporting company/companies when submitting the tender offer, with a copy of ID in the same manner as for the tenderer. Bergen kommune will only obtain information about the tenderer(s) who, after the tender offer evaluation, have been selected as the winner(s) of the competition. If the signed full authority from the tenderer is not enclosed with the tender offer, this will be considered as lack of fulfilment of the requirements set for the tenderer to be able to participate in the competition. Such a lack may result in the tenderer's offer being rejected. This also applies for any companies that the tenderer will use to be qualified. Tenderers must complete Appendix 6 — Signed Letter of Attorney expanded tax certificate. Signed full Authority regarding expanded tax certificate, as well as coloured copies of passport, bank card, drivers license or national ID card (the last named for citizens in EU/EEA/EFTA) for the persons who have signed the full authority. If the tenderer must rely on other companies to be qualified in accordance with the Contracting Authority’s qualification requirement, a signed full authority must also be submitted from the supporting company/companies when submitting the tender offer, with a copy of ID in the same manner as for the tenderer.

Egnethet til å utøve yrkesvirksomheten

3) The company must be registered in DSB's Elvirksomhetsregisteret [the Electrical Company Register].

The company must be registered in DSB's Electrical Company Register [Elvirksomhetsregisteret]. Documentation of the registration must be enclosed for the following works: construction and maintenance of other people's electrical, Inspection of other people's electrical installations, repair of electrical equipment, design of electrical installations.

4) Relationship to network owner:

The tenderer must be certified by the local network company to work on their network. Documentation about the agreed access/work permit must be enclosed with the tender.

Økonomisk og finansiell stilling:

Other economic and financial requirements:

In regards to any other economic and financial requirements stated in the tender notice or in the procurement documents, the tenderer must verify.

Minste nivå(er) av standarder:

Minimum requirements for the qualification requirements:

The company must have satisfactory finances to carry out the assignment.

Documentation requirement: the Contracting Authority will obtain information on the company's economic and financial capacity via Proff Forvalt, (companies that have submitted their accounts to the Brønnøysund Register Company are registered through Proff Forvalt). If the information on Proff Forvalt is not correct, or if supplementary information is required to highlight the company's economic and financial situation, this can be submitted. All the received and any obtained information will form the basis for an overall assessment of whether the qualification requirement is fulfilled.

Foreign companies: the company's last 2 auditor approved Annual Financial Statements.

Teknisk og faglig kapasitet:

1) The company must have experience from relevant assignments.

Documentation requirement: the company's relevant assignments from the last 5 years, listed in the reference form (attached). In cases where the company does not have the necessary qualifications, but relies on other suppliers to be qualified, equivalent documentation must be submitted for them. In addition, commitment statements must be presented, completed by the subcontractors in the circumstances where tenderers use other service providers to be qualified. Commitment statement forms must be enclosed;

2) Tenderers must have a suitable lift vehicle at their disposal at the commencement of the contract;

3) Quality management system requirement: tenderers must have implemented a quality management system that is satisfactory to safeguard quality of the contract implementation.

Minste nivå(er) av standarder:

Ad 1.: Has the tenderer carried out works of the requested type during the reference period. Documentation: completed reference form.

Ad 2.: Documentation: documentation demonstrating that the tenderer has a suitable lift vehicle at their disposal for the commencement of the contract.

Ad 3.: Documentation requirement: a description of the company's implemented quality management system. Certificates must be submitted for the company's quality management system, issued by independent bodies, confirming that the company meets specific quality management standards, for example ISO 9001. If the company does not have a certificate, other documentation of the company's quality management system must be presented. In such cases, the following must be submitted as a minimum: the system's name and a detailed table of contents:

— general description of the system's contents, including an overview of check plans and check-lists that are relevant for this contract,

— organisation chart that shows responsibilities in the quality assurance system,

— description of procedures for internal control and handling deviations (work with corrective and preventive measures),

— a description of how the system will be used to ensure quality in this contract. All submitted or collected documentation will form the basis for an overall evaluation of whether the qualification requirement is fulfilled.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2019-12-31 📅
Dato for åpning av tilbud: 2019-09-02 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964338531
Kontakt
Kontaktpunkt: Uwe Matthäus
Adresse til kjøperprofilen: https://www.bergen.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/103543481.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Bergen kommune
Poststed: 5020 Bergen
Land: Norge 🇳🇴
Kilde: OJS 2019/S 107-262197 (2019-06-04)

Tilleggsinformasjon (2019-08-24)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon
Felles innkjøpsordliste (CPV)
Kode: Lysanlegg 📦

Referanse
Datoer
Sendt dato: 2019-08-24 📅
Innleveringsfrist: 2019-10-31 📅
Publiseringsdato: 2019-08-28 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 165-405726
Refererer til kunngjøring: 2019/S 107-262197
OJ-S-utgave: 165
Kilde: OJS 2019/S 165-405726 (2019-08-24)

Tilleggsinformasjon (2019-10-15)
Referanse
Datoer
Sendt dato: 2019-10-15 📅
Innleveringsfrist: 2019-11-14 📅
Publiseringsdato: 2019-10-18 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 202-493138
OJ-S-utgave: 202
Kilde: OJS 2019/S 202-493138 (2019-10-15)

Tilleggsinformasjon (2019-11-08)
Referanse
Datoer
Sendt dato: 2019-11-08 📅
Publiseringsdato: 2019-11-13 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 219-538630
OJ-S-utgave: 219
Kilde: OJS 2019/S 219-538630 (2019-11-08)

Kunngjøring om tildeling av kontrakt (2020-02-25)
Gjenstand
Anskaffelsens omfang
Tittel: Street-lighting maintenance services
Kort beskrivelse:

Bergen Municipality invites tenderers to participate in a competition for operational assignments, maintenance assignments and renewal assignments related to the municipal owned street lighting installations in Bergen Municipality. Bergen Municipality currently owns approx. 3 100 street light installations, as well as approx. 6 000 newer LED armatures mounted on non-municipal owned poles or fastening points. During 2019, a further 6 000 armatures will be replaced with LED technology. The operations and maintenance contract also includes these 6 000 + 6 000 armatures, but not the associated poles, fastening points, cables and street lighting distributions associated with these.

Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt
Felles innkjøpsordliste (CPV)
Kode: Vedlikehold av veibelysning 📦
Tilleggs-CPV: Installasjon av elektriske ledninger og armaturer 📦

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2020-02-25 📅
Publiseringsdato: 2020-02-26 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 040-095794
OJ-S-utgave: 40

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The street lighting installation in Bergen Municipality per 15.5.2019 consists of the following: also see the attached map.

Street lighting — 3 133 units;

Steel masts/wire suspension — 2 254 units;

Wooden posts — 841 units;

LED armatures, new in 2018 — approx. 6 000 units;

LED armatures, new during 2019 — approx. 6 000 units;

Overhead lines/cables — unknown.

Amplight and CityTouch are used for management and monitoring the street lighting installation.

FEF — Regulations on electrical supply installations

FEL — Regulations on electrical low voltage installations

FSE — Regulations on safety for work in and for the operation of electrical installations

FEK — Norwegian Regulations regarding electrical contractors and qualification requirements for work connected with electrical systems and electrical equipment

FEU — Regulations on electrical equipment

Law about supervision with electrical systems and electrical equipment

HSE — the internal control regulation

NEK 400 Electrical low voltage installations, Norwegian Electrotechnical Committee, Norwegian Electrotechnical Standards

NEK 439 Low voltage contracts and channel rail systems

NEK 450 Electrotechnical terminology, Norwegian Electrotechnical Committee Technical provisions for common guidelines

Board Standard

Bergen Municipality street lighting standard.