Procurement of surveying services (framework agreement with one (1) tenderer)

Grimstad kommune

Grimstad kommune [Grimstad Municipality], hereafter called the contracting authority, hereby invites tenderers to an open tender competition in connection with the procurement of the following services:
— general surveying services and field work for real estate,
— surveying businesses,
— assist with entering into the land register.
The contract’s combined value is assessed to be up to NOK 10 000 000 excluding VAT. Including options.

Frist

Fristen for mottak av tilbud var 2018-04-16. Anskaffelsen ble publisert 2018-02-15.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Landmåler Sør as

Hvem?

• Grimstad kommune

Hva?

• Oppmålingstjenester › Geografisk oppmåling

Hvor?

• Aust-Agder

Anskaffelseshistorikk

Dato	Dokument
2018-02-15	Kunngjøring av konkurranse
2018-06-14	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2018-02-15)
Gjenstand
Anskaffelsens omfang
Tittel: Surveying services
Referansenummer: 2017/8070
Kort beskrivelse:

Grimstad kommune [Grimstad Municipality], hereafter called the contracting authority, hereby invites tenderers to an open tender competition in connection with the procurement of the following services: — general surveying services and field work for real estate, — surveying businesses, — assist with entering into the land register. The contract’s combined value is assessed to be up to NOK 10 000 000 excluding VAT. Including options.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Oppmålingstjenester 📦
Tilleggs-CPV: Oppmålingstjenester 📦
Utførelsessted
NUTS-region: Aust-Agder 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Grimstad kommune
Postadresse: Postboks 123
Postnummer: 4891
Poststed: Grimstad
Kontakt
Internettadresse: http://www.grimstad.kommune.no 🌏
E-post: oyvind.takle@grimstad.kommune.no 📧
Telefon: +47 37250406 📞
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/159853 🌏

Referanse
Datoer
Sendt dato: 2018-02-15 📅
Innleveringsfrist: 2018-04-16 📅
Publiseringsdato: 2018-02-16 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 033-073146
OJ-S-utgave: 33
Tilleggsinformasjon

Opening of the tender offers will occur with two representatives present. Tender protocol will be followed.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

— general surveying services and field work for real estate,

— surveying businesses,

— assist with entering into the land register.

The contract’s combined value is assessed to be up to NOK 10 000 000 excluding VAT. Including options.

Estimert totalverdi: 10 000 000 NOK 💰
Kort beskrivelse:

All aspects of surveying services for the collection and release of measurement data for real estate. The work comprises administrative and implementation preparations, surveying and measuring-in, as well as necessary after-works related to these actions.

For further information, see Section III, Annex 1, Requirement Specification.

Estimert verdi eksklusive mva: 10 000 000 NOK 💰
Varighet: 24 måneder
Beskrivelse av fornyelser: Option: The contract can be extended for one year + one year.
Beskrivelse av opsjoner: Option: The contract can be extended for one year + one year.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

All tenderers shall deliver the European self declaration form “European Single Procurement Document (ESPD)” together with the tender offer, as preliminary documentation that the tenderer meets the qualification requirements and that there are no grounds for rejection, cf. the public procurement regulation § 17-1.

The contracting authority has set up a self-declaration form [European Single Procurement Document (ESPD) that is available on Doffin/TED together with the tender documentation. The tenderer shall delivery a completed and signed ESPD form together with the tender offer.

Requirement: Tenderers shall not have significant unsettled obligations regarding the payment of taxes and duties.

Documentation Requirement: Tax certificate for tax and tax certificate for VAT.

The certificates shall not be older than 6 months, from the tender deadline.

Requirement: Company Registration Certificate: The tenderer shall be a legally registered company.

Documentation Requirement: The tenderer shall enclose a certificate of registration in the branch register or company register as determined by the legislation in the country where the tenderer is established, e.g. the Brønnøysund Register Centre.

Requirement: Use of sub-contractors. If the tenderer will use the capacity and competence of other companies to meet the qualification requirements, a commitment statement shall be attached that confirms that the tenderer has authority over the necessary resources. See the tender document, paragraph 3.2 for information.

Documentation Requirement: Tenderer shall attach a signed commitment declaration.

Økonomisk og finansiell stilling:

Requirement: Tenderers shall have sufficient economic and financial ability to fulfil the contract.

The contracting authority will carry out an analysis of each tenderer´s financial and economic standing in order to clarify whether the minimum requirement for earnings, solidity and liquidity are fulfilled. The contracting authority uses the analysis tool www.bisnode.no

The minimum ranking for requirements of earnings, solidity and liquidity is Bisnode's ranking ‘Satisfactory’ or better. The analysis will be based on the last available financial year that is in the analysis tool.

Tenderers that do not satisfy the minimum requirement will be rejected from the competition.

Documentation requirement: A credit rating based on the last known accounting figures from a public register. Tenderers who have approved annual financial statement for the last year from the accounting register / the Brønnøysund Register Centre, do not need to enclose a copy of the accounts or the auditor´s report when the tender offer is submitted.

Companies who do not have annual accounts that appear in the analysis tool shall submit the available auditor approved annual accounts, as well as other documentation that proves that the company has sufficient financial ability to fulfil the contract.

An auditor's report shall be included.

Teknisk og faglig kapasitet:

Requirement: Experience. Tenderers shall have a minimum of 3 years experience with the delivery of property surveying services to municipal entities.

Documentation Requirement: Tenderers shall provide an overview of assignments to municipal entities during the last 3 years. The overview shall show:

1. Name of the municipal entity;

2. Number of surveying businesses that have delivered annually to the municipal contracting authority;

3. Number of hours work that is delivered per year to municipal contracting authorities;

4. Name, telephone and email of the contact person at the individual municipal businesses.

Requirement: Equipment. Tenderers shall have the use of equipment suitable for property surveying in accordance with the Law on Property Registration, LOV 17.6.2005 nº. 101 (Cadastral Law) with the last change 21.6.2017, and be able to deliver digital SOSI files of the latest system version.

Documentation Requirement: Tenderers shall present an equipment list that shows which equipment that tenderer has the use of tenderers shall present documentation that shows which system version of SOSI files were delivered for the service.

Requirement, quality system. The tenderer shall have a quality system that is quality tailored to the service that shall be delivered. The system shall be suitable to identify deviations, record deviations, treat deviation and close deviations.

Documentation Requirement: Tenderers shall submit a description of how the service will be quality assured at the service provider, prior to delivery of documentation/work for the municipality.

Requirement: Insurance. Tenderers shall at all times establish/have insurance that is sufficient to cover the requirements from the contracting authority or third party due to the tenderer’s responsibility or risk in accordance with the framework agreement.

Documentation Requirement: Tenderers shall enclose a valid insurance certificate, stating that each requirement from the contracting authority or third party, due to the tenderer’s liability or risk in regard to the framework agreement is included in the insurance.

Requirement: Vehicle License. Tenderer’s performing personnel shall have valid licenses for vehicles (class B).

Documentation Requirement: Tenderers shall confirm this in the tender offer.

Kontraktutførelse
Vilkår for kontraktoppfyllelse: See the attached competition and contract terms.

Prosedyre
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 6 måneder
Dato for åpning av tilbud: 2018-04-16 📅
Tidspunkt for åpning av tilbud: 12:00
Sted: Grimstad. Opening of the tender offers will take place at a later date.
Tilleggsinformasjon:

Opening of the tender offers will occur with two representatives present. Tender protocol will be followed.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 864 964 702
Kontakt
Kontaktpunkt: Øyvind Takle
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Company/CompanyInformation/Index/2255 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/159853 🌏

Utfyllende informasjon
Klageinstans
Navn: Grimstad kommune
Postadresse: Postboks 123
Poststed: Grimstad
Postnummer: 4891
Land: Norge 🇳🇴
E-post: postmottak@grimstad.kommune.no 📧
Informasjon om frister for klage:

All of the tenderers will receive written notification about the award of contract. The waiting period will be announced in the notification of the award of contract. A contract will be signed at the expiry of the waiting period. Any appeals will be responded to by an executive officer from Grimstad kommune before signing of the contract.

Organ ansvarlig for meklingsprosedyrer
Navn: Klagenemnda for offentlige anskaffelser
Postadresse: Kofa, Postboks 439 Sentrum
Poststed: Bergen
Postnummer: 5805
E-post: post@kofa.no 📧
Kilde: OJS 2018/S 033-073146 (2018-02-15)

Kunngjøring om tildeling av kontrakt (2018-06-14)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Grimstad kommune [Grimstad Municipality], hereafter called the contracting authority, hereby invites tenderers to an open tender competition in connection with the procurement of the following services: — General surveying services and field work for real estate. — Surveying businesses. — Assist with entering into the land register. The contract’s combined value is assessed to be up to 10 000 000 NOK excluding VAT. Including options.

Totalverdi for anskaffelsen: 10 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt
Tildelingskriterier
Laveste pris

Referanse
Datoer
Sendt dato: 2018-06-14 📅
Publiseringsdato: 2018-06-15 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 113-258416
Refererer til kunngjøring: 2018/S 033-073146
OJ-S-utgave: 113

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

— General surveying services and field work for real estate.

— Surveying businesses.

— Assist with entering into the land register.

The contract’s combined value is assessed to be up to 10 000 000 NOK excluding VAT. Including options.

Beskrivelse av opsjoner: Option: The contract can be extended for 1 year + 1 year.
Utførelsessted
Hovedsted eller utførelsessted: Grimstad municipality.

Tildeling av kontrakt
Dato for kontraktinngåelse: 2018-06-12 📅

Utfyllende informasjon
Klageinstans
Informasjon om frister for klage:

FYI: All tenderers in the tender contest received a written notification concerning the contract award decision. The guarantee period was informed in the contract award decision. The contracting authority did not receive any obligations or complaints during the guarantee period. The notification also informed that a contract will be entered into subsequent to the guarantee period.

Organ ansvarlig for meklingsprosedyrer
Postadresse: KOFA, Postboks 439 Sentrum
Kilde: OJS 2018/S 113-258416 (2018-06-14)

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