Procurement of multi-function printers

Sandnes kommune

The Contracting Authority would like to get tenders for the hire of Multi-Function Printers (MFP) for connection in a network, as well as the accompanying services.
Sandnes municipality currently hires approx. 340 multi-function printers, divided between approx. 170 locations, with service contracts provided by Canon. There were approx. 57 000 000 photocopies/print-outs on these machines in the period 3.2014 — 10.2017. All the machines have approximately the same expiry date.
Randaberg municipality currently hires approx. 50 multi-function printers, divided between approx. 25 locations, with service contracts provided by Canon. There were approx. 8 000 000 photocopies/print-outs on these machines in the period 3.2014 — 10.2017. All the machines have approximately the same expiry date.

Frist

Fristen for mottak av tilbud var 2018-02-26. Anskaffelsen ble publisert 2018-01-24.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Canon Norge

Hvem?

• Sandnes kommune

Hva?

• Eksternt utstyr (til PCer) › Skrivere og plottere
• Optiske lesere › Scannere til datamaskiner
• Tonerkassetter › Toner til laserprintere/faxmaskiner.

Hvor?

• Norge
• Rogaland

Anskaffelseshistorikk

Dato	Dokument
2018-01-24	Kunngjøring av konkurranse
2018-05-03	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2018-01-24)
Gjenstand
Anskaffelsens omfang
Tittel: Printers and plotters
Referansenummer: 17/14639
Kort beskrivelse:

The Contracting Authority would like to get tenders for the hire of Multi-Function Printers (MFP) for connection in a network, as well as the accompanying services. Sandnes municipality currently hires approx. 340 multi-function printers, divided between approx. 170 locations, with service contracts provided by Canon. There were approx. 57 000 000 photocopies/print-outs on these machines in the period 3.2014 — 10.2017. All the machines have approximately the same expiry date. Randaberg municipality currently hires approx. 50 multi-function printers, divided between approx. 25 locations, with service contracts provided by Canon. There were approx. 8 000 000 photocopies/print-outs on these machines in the period 3.2014 — 10.2017. All the machines have approximately the same expiry date.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Skrivere og plottere 📦
Tilleggs-CPV: Toner til laserprintere/faxmaskiner. 📦
Utførelsessted
NUTS-region: Rogaland 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Sandnes Kommune
Postadresse: Postboks 450
Postnummer: 4319
Poststed: Sandnes
Kontakt
Internettadresse: http://www.sandnes.kommune.no 🌏
E-post: bard.krane.alander@sandnes.kommune.no 📧
Telefon: +47 40900860 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203092&B=SANDNES 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203092&B=SANDNES 🌏

Referanse
Datoer
Sendt dato: 2018-01-24 📅
Innleveringsfrist: 2018-02-26 📅
Publiseringsdato: 2018-01-26 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 018-038411
OJ-S-utgave: 18

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The Contracting Authority would like to get tenders for the hire of Multi-Function Printers (MFP) for connection in a network, as well as the accompanying services.

Sandnes municipality currently hires approx. 340 multi-function printers, divided between approx. 170 locations, with service contracts provided by Canon. There were approx. 57 000 000 photocopies/print-outs on these machines in the period 3.2014 — 10.2017. All the machines have approximately the same expiry date.

Randaberg municipality currently hires approx. 50 multi-function printers, divided between approx. 25 locations, with service contracts provided by Canon. There were approx. 8 000 000 photocopies/print-outs on these machines in the period 3.2014 — 10.2017. All the machines have approximately the same expiry date.

Estimert totalverdi: 16 000 000 NOK 💰
Kort beskrivelse:

The procurement will be carried out as an open tender competition. Negotiations on the tenderer's tender are, therefore, not allowed. Tenderers are therefore strongly recommended to follow the instructions in the tender documentation and ask questions if anything is unclear.

Estimert verdi eksklusive mva: 16 000 000 NOK 💰
Varighet: 24 måneder
Beskrivelse av fornyelser:

The contract will be valid for 2 years, but with options to extend the contract for 1 + 1 year.

Beskrivelse av opsjoner:

The contract includes an option for an extension as described above.

The contract also includes the following options:

Option 1: Set-up of scanning for other employees via inquiries in the Contracting Authority's address book;

Option 2: Set-up of scanning for the trade system;

Option 3: Set-up of scanning for cloud based services (e.g. Sharepoint, Onedrive);

Option 4: Option for Forsand municipality to join the contract.

Further information on the options can be found in the tender documentation.

Utførelsessted
Hovedsted eller utførelsessted: Rogaland, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement 1:

Tenderers must have their tax, employer contribution and value-added tax (VAT) payments in order.

Documentation Requirement 1:

— Norwegian companies: tax certificate, not older than 6 months. The certificate can be ordered and obtained from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration,

— foreign companies: certificate issued by the competent authority in the tenderer's home country certifying that the tenderer has fulfilled his obligations regarding taxes and fees in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months old.

Requirement 2:

The tenderer shall be registered in a company register, professional register or a trade register in the state where the tenderer is established.

Documentation Requirement 2:

— Norwegian companies: Company Registration Certificate.

— foreign companies: verification that the company is registered in a trade index, commerce register or business register, as specified in the legislation of the country in which the company is established.

Minste nivå(er) av standarder:

Requirement:

Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers must, as a minimum, achieve the rating good credit worthiness.

Documentation requirement:

As documentation, the contracting authority will obtain a credit rating from Experian (the Contracting Authority subscribes to services from Experian).

The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the supplier's economic situation.

When submitting a tender, the tenderer can enclose a credit assessment/credit rating from a certified credit rating company showing that the tenderer fulfils the requirement in Column A. The credit assessment shall be based on the last available accounting figures.

If a tenderer has valid reasons for not being able to provide the documentation requested by the Contracting Authority, the tenderer can prove his economic and financial position with any other document that the Contracting Authority deems suitable.

Foreign companies: Enclose a credit assessment from a certified credit rating company showing that the tenderer fulfils the requirement in Column A. The credit assessment shall be based on the last available accounting figures.

Tenderers shall have experience from at least one relevant delivery of equivalent multi-function printers, as described in this tender documentation, in the last 3 years, the relevance will be assessed on the size and extent.

Tenderers are asked to enclose a list of the most important relevant assignments in the last 3 years. The list shall consist of up to three assignments. The description must include specification of the assignment’s value. Scope, dates and recipients (name, telephone and email). The tenderer is responsible for documenting relevance in the description. The references will only be contacted if required.

Kontraktutførelse
Vilkår for kontraktoppfyllelse: The contract terms are stated in Annexes 3 and 4.

Prosedyre
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2018-05-26 📅
Dato for åpning av tilbud: 2018-02-26 📅
Tidspunkt for åpning av tilbud: 12:05
Sted: Sandnes municipality.
Tildelingskriterier
Kvalitetskriterium (navn): Functionality/User friendliness
Kvalitetskriterium (vekting): 50
Kvalitetskriterium (navn): Solution description
Kvalitetskriterium (vekting): 20
Kostnadskriterium: Price
Vekting av kostnad: 30

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964 965 137
Kontakt
Kontaktpunkt: Bård Krane Alander
Internettadresse: www.sandnes.kommune.no 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/306369 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203092&B=SANDNES 🌏

Utfyllende informasjon
Klageinstans
Navn: Sandnes kommune
Poststed: Hoveveien 9
Land: Norge 🇳🇴
E-post: bard.krane.alander@sandnes.kommune.no 📧
Kilde: OJS 2018/S 018-038411 (2018-01-24)

Kunngjøring om tildeling av kontrakt (2018-05-03)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The contracting authority requested tenders for the hire of multi-function printers (MFP) for connection in a network, as well as the accompanying services. The competition was carried out as an open tender competition. One supplier has submitted a tender. The tender was reviewed by the contracting authority and a clarification was made. The contracting authority was satisfied with the received tender and the tenderer was recommended as the winner of the tender contest. After the waiting period, a contract was entered into with the tenderer.

Totalverdi for anskaffelsen: 14 019 564 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Sandnes Kommune.

Referanse
Datoer
Sendt dato: 2018-05-03 📅
Publiseringsdato: 2018-05-04 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 086-194578
Refererer til kunngjøring: 2018/S 018-038411
OJ-S-utgave: 86

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The contracting authority requested tenders for the hire of multi-function printers (MFP) for connection in a network, as well as the accompanying services.

The competition was carried out as an open tender competition. One supplier has submitted a tender. The tender was reviewed by the contracting authority and a clarification was made. The contracting authority was satisfied with the received tender and the tenderer was recommended as the winner of the tender contest. After the waiting period, a contract was entered into with the tenderer.

Beskrivelse av opsjoner:

Option 1: Set-up of scanning for other employees via inquiries in the contracting authority´s address book.

Option 2: Set-up of scanning for the trade system.

Option 3: Set-up of scanning for cloud based services (e.g. Sharepoint, Onedrive).

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Functionality / User friendliness.

Tildeling av kontrakt
Dato for kontraktinngåelse: 2018-04-06 📅
Kilde: OJS 2018/S 086-194578 (2018-05-03)

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