Procurement of internal audits in the Church of Norway

Kirkerådet

After the church of Norway was converted into an independent legal subject, internal audits are deemed to be an important part of the inspection regime, in order to build up a good management structure and have an efficient use of resources.
The internal audits shall see to three main aims:
— ensure efficient use of resources and the follow-up of decisions made in the church meeting,
— see to independence and ensure robust inspection routines in the organisation,
— ensure that the division of assignments in the internal inspections between the regional and national organs is efficient and appropriate.
The internal audit shall ensure that:
— decisions made in the church of Norway's governing bodies are followed up,
— resource management is efficient and transparent,
— good internal inspection routines are established and that risk is reduced,
— the entity has regular focus on improvements,
— external rules and requirements are intercepted, for example, on information security,
— there are good decision routines,
— the trust between the manager, governing bodies and the rest of the organisation is good.

Frist

Fristen for mottak av tilbud var 2018-03-06. Anskaffelsen ble publisert 2018-01-26.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2018-01-26 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2018-01-26)
Gjenstand
Anskaffelsens omfang
Tittel: Internal audit services
Referansenummer: 18/00551
Kort beskrivelse:
After the church of Norway was converted into an independent legal subject, internal audits are deemed to be an important part of the inspection regime, in order to build up a good management structure and have an efficient use of resources. The internal audits shall see to three main aims: — ensure efficient use of resources and the follow-up of decisions made in the church meeting, — see to independence and ensure robust inspection routines in the organisation, — ensure that the division of assignments in the internal inspections between the regional and national organs is efficient and appropriate. The internal audit shall ensure that: — decisions made in the church of Norway's governing bodies are followed up, — resource management is efficient and transparent, — good internal inspection routines are established and that risk is reduced, — the entity has regular focus on improvements, — external rules and requirements are intercepted, for example, on information security, — there are good decision routines, — the trust between the manager, governing bodies and the rest of the organisation is good.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Intern revisjonsvirksomhet 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Offentligrettslig organ
Navn på tildelende myndighet: Kirkerådet
Postadresse: Rådhusgata 1-3
Postnummer: 0106
Poststed: Oslo
Kontakt
Internettadresse: http://www.kirken.no 🌏
E-post: hh454h@kirken.no 📧
Telefon: +47 23081226 📞
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/159532 🌏

Referanse
Datoer
Sendt dato: 2018-01-26 📅
Innleveringsfrist: 2018-03-06 📅
Publiseringsdato: 2018-01-30 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 020-043133
OJ-S-utgave: 20
Tilleggsinformasjon
Hans Øyvind Hvidsten. Aud Karin Hovi. Jan Rune Fagermoen.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
After the church of Norway was converted into an independent legal subject, internal audits are deemed to be an important part of the inspection regime, in order to build up a good management structure and have an efficient use of resources.
The internal audits shall see to three main aims:
— ensure efficient use of resources and the follow-up of decisions made in the church meeting,
— see to independence and ensure robust inspection routines in the organisation,
— ensure that the division of assignments in the internal inspections between the regional and national organs is efficient and appropriate.
The internal audit shall ensure that:
— decisions made in the church of Norway's governing bodies are followed up,
— resource management is efficient and transparent,
— good internal inspection routines are established and that risk is reduced,
— the entity has regular focus on improvements,
— external rules and requirements are intercepted, for example, on information security,
— there are good decision routines,
— the trust between the manager, governing bodies and the rest of the organisation is good.
Estimert totalverdi: 3 000 000 NOK 💰
Kort beskrivelse:
The internal audit shall report to the Church Council's director. It is important for the church of Norway that the internal audit is carried out across regional and national bodies and that contributions and ownership from both levels will be a decisive factor for a successful internal audit. In accordance with the church meeting's decision in case KM 13/17 'Supervisory board and the establishment of internal audits 2017', in which the church meeting asked to church council to 1) establish internal audits in 2017 and 2) procure an external manager for the internal audit, a decision has been made to establish internal audits in accordance with a model with an internal audit manager who will manage a team consisting of 5 persons from the organisation who will be bought in a 20 % position from their ordinary work tasks. The 5 members of the team are to resign from the organisation for the audit in order to ensure legal competence and the individual team members must not audit themselves, their areas of responsibility or their department.
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Tenderers must follow certification or recognised international standards for internal audit. The IIA-standards (stipulated by the institute of internal auditors) or equivalent will be seen as a recognised standard.
The church of Norway would like a person from the tendering company to be the internal auditor. The offered internal auditor must have internal auditor education and experience. Documentation of competence can either be a diploma internal auditor (Dipl. I. R) that the Norske interne revisorers forening issues or certfied internal auditor (CIA) that the institute of internal auditors issues, or equivalent. The internal auditor must understand written and oral Norwegian (bokmål and nynorsk) and this must be confirmed.
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The internal auditor will have the task of managing and planning the internal audit, building up the team's competence and coordinating the team's work. Such a model will ensure that the internal auditor team has good competence and knowledge of the area that is to be audited and good premises for giving relevant advice, recommendations and confirmations. The use of our employees in the audit team will also contribute to good learning and competence transfer internally in the organisation, through increased interaction between professional environments in the organisation.
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The legal subject the church of Norway is still in an establishment phase after its conversion on 1.1.2017. There is a large need to get good internal audit routines in place, in addition to the established inspection regime, for the process of establishing the church of Norway as an independent legal subject, at the same time that 14 units are merged into one unit. The internal audit shall, therefore, also contribute to coordinating proposals for the preparation of internal audit routines in the organisation's start-up phase.
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The internal audit shall coordinate its activity with the external auditor and the supervisory board in order to avoid duplicated work within the inspection regime established by the church of Norway.
Estimert verdi eksklusive mva: 3 000 000 NOK 💰
Varighet: 36 måneder
Beskrivelse av fornyelser:
The internal audit scheme shall be evaluated, there will be a trial period of 3 years. The contract will be valid for 3 years, with an option for an extension for 1 year and then a further option for an extension for 1 year.
Utførelsessted
Hovedsted eller utførelsessted: Oslo.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Tenderers must fulfil the following requirements in order to be able to participate in the selection process for participation in the competition:
1. Signed tender letter
2. Mandatory requirements:
Documentation requirement: Tax certificates not older than 6 months from the tender deadline.
Tax certificates are defined as:
— Norwegian tenderers:
—— Form (RF-1244) from the Norwegian tax administration (Skattedirektoratet) issued by the…
… Norwegian tax administration for VAT,
… chief municipal treasurer for taxes and employer's contributions.
— For foreign tenderers:
—— Foreign companies must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and fees. If the authorities in that country do not issue such certificates, the tenderer must submit a declaration which confirms that all taxes and fees are paid. The statement must be signed by the treasurer.
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——— Requirements: For work to be performed in Norway, the contracting authority requires that all the service providers present a declaration form stating that the service provider meets, or will meet within hte date of the contract award, the legal requirements in Norway concerning health, safety and environment (HSE).
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Declaration requirement: HSE declaration in compliance with FOA regulations, Amendment 2, HSE We would prefer it if tenderers use the attached template, (Annex 1).
3. Legal position
Requirement: Legally established company.
Documentation: Company registration certificate.
Missing documentation or missing information can lead to an application being rejected, cf. FOA § 24-2.
All the requirements have been assessed and found to be relevant and proportional as regards for the procurement, cf. FOA § 16-1 (1).
Teknisk og faglig kapasitet:
Tenderers must follow certification or recognised international standards for internal audit. The IIA-standards (stipulated by the institute of internal auditors) or equivalent will be seen as a recognised standard.
The church of Norway would like a person from the tendering company to be the internal auditor. The offered internal auditor must have internal auditor education and experience. Documentation of competence can either be a diploma internal auditor (Dipl. I. R) that the Norske interne revisorers forening issues or certfied internal auditor (CIA) that the institute of internal auditors issues, or equivalent.
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The internal auditor must understand written and oral Norwegian (bokmål and nynorsk) and this must be confirmed.

Prosedyre
Tidspunkt for mottak av tilbud: 13:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 4 måneder
Dato for åpning av tilbud: 2018-03-06 📅
Tidspunkt for åpning av tilbud: 13:00
Sted: Oslo.
Tilleggsinformasjon:
Hans Øyvind Hvidsten.
Aud Karin Hovi.
Jan Rune Fagermoen.
Tildelingskriterier
Kostnadskriterium: Price
Vekting av kostnad: 40

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 818066872
Kontakt
Kontaktpunkt: Hans Øyvind Hvidsten
Internettadresse: www.kirken.no 🌏
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Company/CompanyInformation/Index/1011 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/159532 🌏

Utfyllende informasjon
Klageinstans
Navn: Kirkerådet
Postadresse: Rådhusgata 1-3
Poststed: Oslo
Postnummer: 0106
Land: Norge 🇳🇴
Telefon: +47 23081200 📞
E-post: postmottak.kirkeradet@kirken.no 📧
Internettadresse: www.kirken.no 🌏
Informasjon om frister for klage:
The deadline for processing appeals is between the notification on 23 March and the signing of the contract on 11 April.
Kilde: OJS 2018/S 020-043133 (2018-01-26)
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