Procurement of a childhood and youth administration system

Sandnes Kommune.

Sandnes municipality will procure a new childhood and youth administrative system that will support work processes, documentation requirements and communication in nurseries, schools, before-and-after-school care, including an option for PPT. It must be possible to use the communication system that is procured as a part of OAS for other service areas that need an equivalent type of communication in the relationship between the service and guardians, e.g. the respite care service and facilitated recreation.

Frist

Fristen for mottak av tilbud var 2018-08-06. Anskaffelsen ble publisert 2018-07-05.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2018-07-05 Kunngjøring av konkurranse
2018-11-22 Tilleggsinformasjon
2019-03-18 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2018-07-05)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Referansenummer: 17/10512
Kort beskrivelse:
Sandnes municipality will procure a new childhood and youth administrative system that will support work processes, documentation requirements and communication in nurseries, schools, before-and-after-school care, including an option for PPT. It must be possible to use the communication system that is procured as a part of OAS for other service areas that need an equivalent type of communication in the relationship between the service and guardians, e.g. the respite care service and facilitated recreation.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦
Tilleggs-CPV: Administrasjonsprogramvare 📦
Utførelsessted
NUTS-region: Rogaland 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Sandnes Kommune.
Postadresse: Postboks 450
Postnummer: 4319
Poststed: Sandnes
Kontakt
Internettadresse: http://www.sandnes.kommune.no 🌏
E-post: bard.krane.alander@sandnes.kommune.no 📧
Telefon: +47 40900860 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215500&B=SANDNES 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215500&B=SANDNES 🌏

Referanse
Datoer
Sendt dato: 2018-07-05 📅
Innleveringsfrist: 2018-08-06 📅
Publiseringsdato: 2018-07-07 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 129-295460
OJ-S-utgave: 129
Tilleggsinformasjon
Alternative tenders can be submitted in accordance with the guidelines set in the requirement specifications. I.e., alternative responses to the requirements set by the Contracting Authority. The Contracting Authority is dependent on getting political approval for the budget for the competition. The competition is therefore subject to being cancelled if the budget for the competition is not approved politically.
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Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 6 000 000 NOK 💰
Kort beskrivelse:
Sandnes municipality will procure a new childhood and youth administrative system that will support work processes, documentation requirements and communication in nurseries, schools, before-and-after-school care, including an option for PPT. It must be possible to use the communication system that is procured as a part of OAS for other service areas that need an equivalent type of communication in the relationship between the service and guardians, e.g. the respite care service and facilitated recreation. We would like the system to be modular and have clear defined interface between the components so that these, over time, can be replaced and improved independently of each other. For example, it ought to be possible to replace / upgrade the “portal for applications / consent declarations” without replacing the case processing system. The system will make use of national joint components such as the public register (DSF/fREF, ID-porten, FEIDE, secure digital post, etc.). The functionality in the system must be able to follow the development of these national joint components. The procured system must have built-in personal protection in accordance with the new Personal Information Protection Act (GDPR). The system must be “open” and it must be possible to reuse all registered data in other systems.
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Varighet: 12 måneder
Beskrivelse av fornyelser:
This is an ongoing procurement contract as the supplier that the software is bought from must have the technical operation and maintenance of the software. The contract will be automatically renewed each year unless notice is given by 1 of the parties.
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Beskrivelse av opsjoner:
Option for an expansion of the extent. Sandnes municipality and Forsand municipality are to be merged in 2020 so the contract therefore includes an option for an expansion where Forsand municipality can join the contract at any time during its lifetime, by sending written notification of this to the supplier.
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Tilleggsinformasjon:
Alternative tenders can be submitted in accordance with the guidelines set in the requirement specifications. I.e., alternative responses to the requirements set by the Contracting Authority.
The Contracting Authority is dependent on getting political approval for the budget for the competition. The competition is therefore subject to being cancelled if the budget for the competition is not approved politically.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement 1:
Tenderers must have their tax, employer contribution and Value-Added Tax (VAT) payments in order.
Documentation requirement 1:
Norwegian companies: Tax and VAT certificate, not older than 6 months. The certificate can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration.
Foreign companies: Certificate issued by the competent authority in the tenderer's home country certifying that the tenderer has fulfilled his obligations regarding taxes and fees in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months
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Requirement 2:
Tenderers must be registered in a company register, professional register or a trade register in the state where the tenderer is established.
Documentation requirement 2:
— norwegian companies: Company Registration Certificate,
— foreign companies: Certificates of registration in professional registers as determined by legislation in the countries in which the tenderer is established.
Økonomisk og finansiell stilling:
Requirement:
Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers must, as a minimum, achieve the rating good credit worthiness.
Documentation requirement:
As documentation, the Contracting Authority will obtain a credit rating from Experian (the Contracting Authority subscribes to services from Experian).
The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation.
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When submitting a tender, the tenderer can enclose a credit assessment from a certified credit rating company showing that the tenderer fulfils the requirement in column A. The credit assessment shall be based on the last available accounting figures.
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If a tenderer has valid reasons for not being able to provide the documentation requested by the Contracting Authority, the tenderer can prove his economic and financial position with any other document that the contracting authority deems suitable.
Foreign companies: are requested to enclose a credit assessment from a certified credit rating company showing that the tenderer meets the requirements. The credit assessment shall be based on the last available accounting figures.
Minste nivå(er) av standarder: See the above requirement.
Teknisk og faglig kapasitet:
Requirement:
Tenderers must have experience from delivering a childhood and youth administration system that covers nurseries, schools and before-and-after-school care for a municipality with more than 10 000 inhabitants.
Documentation requirement:
Tenderers are asked to enclose a list of the most important relevant assignments in the last 3 years. The list shall consist of up to five assignments. The description must include a statement of the assignment value, dates, recipient (name, telephone and email), and provide a brief description of the content. It is the tenderer’s responsibility to document relevance through the description. The references will only be contacted if required.
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Prosedyre
Rettslig grunnlag: 32014L0024
Forventet antall kandidater: 6
Objektive kriterier for å velge det begrensede antallet kandidater:
The pre-qualification consists of checking that suppliers who would like to participate fulfil the set qualification requirements for the competition. There is no limit for the number of suppliers. The reason for the number given above is that the form requires a number. We therefore reserve the right to allow both more and less suppliers than this.
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Tidspunkt for mottak av tilbud: 12:00
Dato for utsendelse av invitasjoner: 2018-08-07 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2018-12-01 📅
Tildelingskriterier
Kvalitetskriterium (navn): Technical solution
Kvalitetskriterium (vekting): 35 percent
Kvalitetskriterium (navn): Implementation ability
Kvalitetskriterium (vekting): 30 percent
Pris (vekting): 35 percent

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964 965 137
Kontakt
Kontaktpunkt: Bård Krane Alander
Internettadresse: www.sandnes.kommune.no 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/306369 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215500&B=SANDNES 🌏

Referanse
Tilleggsinformasjon
The plan is to send out invitations to participate in the competition on 6.8.2018. The reason why this is not stated above is that Doffin does not accept this as a valid date.

Utfyllende informasjon
Klageinstans
Navn: Anskaffekser, Sandnes kommune
Postadresse: Hoveveien 9
Poststed: Sandnes
Postnummer: 4306
Land: Norge 🇳🇴
E-post: bard.krane.alander@sandnes.kommune.no 📧
Informasjon om frister for klage:
Written appeals are to be sent to the contracting authority via the Tender Management Tool for processing by the municipality's procurement unit.
Kilde: OJS 2018/S 129-295460 (2018-07-05)
Tilleggsinformasjon (2018-11-22)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon
Felles innkjøpsordliste (CPV)
Kode: Administrasjonsprogramvare 📦

Referanse
Datoer
Sendt dato: 2018-11-22 📅
Publiseringsdato: 2018-11-27 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 228-523081
Refererer til kunngjøring: 2018/S 129-295460
OJ-S-utgave: 228
Kilde: OJS 2018/S 228-523081 (2018-11-22)
Kunngjøring om tildeling av kontrakt (2019-03-18)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 3 922 200 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Sandnes Kommune

Referanse
Datoer
Sendt dato: 2019-03-18 📅
Publiseringsdato: 2019-03-22 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 058-135414
OJ-S-utgave: 58

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Sandnes municipality will procure a new childhood and youth administrative system that will support work processes, documentation requirements and communication in nurseries, schools, before-and-after-school care, including an option for PPT. It must be possible to use the communication system that is procured as a part of OAS for other service areas that need an equivalent type of communication in the relationship between the service and guardians, e.g. the respite care service and facilitated recreation. We would like the system to be modular and have clear defined interface between the components so that these, over time, can be replaced and improved independently of each other. For example, it ought to be possible to replace/upgrade the 'portal for applications/consent declarations' without replacing the case processing system. The system will make use of national joint components such as the public register (DSF/fREF, ID-porten, FEIDE, secure digital post, etc.). The functionality in the system must be able to follow the development of these national joint components. The procured system must have built-in personal protection in accordance with the new Personal Information Protection Act (GDPR). The system must be 'open' and it must be possible to reuse all registered data in other systems.
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Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Ability to deliver

Tildeling av kontrakt
Dato for kontraktinngåelse: 2019-03-15 📅
Navn: IST International Software Techology AS
Nasjonalt registreringsnummer: 970944443
Postadresse: Elveveien 81
Poststed: Lysaker
Postnummer: 1366
Land: Norge 🇳🇴
Telefon: +47 91809122 📞
E-post: tove.torstensson@ist.com 📧
Land: Oslo 🏙️
Totalverdi for anskaffelsen: 3 922 200 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 4

Utfyllende informasjon
Klageinstans
Navn: Kofa
Postadresse: Zander Kaaes gate 7
Poststed: Bergen
Postnummer: 5015
E-post: post@ksne.no 📧
Kilde: OJS 2019/S 058-135414 (2019-03-18)
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