Framework Agreement for external assistance — internal controller

Drammen kommune

The chief officer in Drammen municipality, c/o the internal controller, invites tenderers to an open tender contest for the procurement of internal auditing and investigation services.
The chief officer in Drammen municipality, c/o the internal controller, would like to enter into parallel Framework Agreements with 3 tenderers of internal auditing and investigation services. The internal controller shall, on behalf of the chief officer, ensure that a good and satisfactory quality / internal control framework is established in the entire municipality and separate reporting on the development and follow-up of this work. In addition separate checks shall be carried out as to whether assignments are actually carried out and followed-up as planned.

Frist

Fristen for mottak av tilbud var 2018-07-02. Anskaffelsen ble publisert 2018-05-24.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2018-05-24 Kunngjøring av konkurranse
2018-10-31 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2018-05-24)
Gjenstand
Anskaffelsens omfang
Tittel: Internal audit services
Referansenummer: 2018/4850
Kort beskrivelse:
The chief officer in Drammen municipality, c/o the internal controller, invites tenderers to an open tender contest for the procurement of internal auditing and investigation services. The chief officer in Drammen municipality, c/o the internal controller, would like to enter into parallel Framework Agreements with 3 tenderers of internal auditing and investigation services. The internal controller shall, on behalf of the chief officer, ensure that a good and satisfactory quality / internal control framework is established in the entire municipality and separate reporting on the development and follow-up of this work. In addition separate checks shall be carried out as to whether assignments are actually carried out and followed-up as planned.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Intern revisjonsvirksomhet 📦
Tilleggs-CPV: Klassifiseringstjenester i forbindelse med eierstyring og selskapsledelse (Corporate governance) 📦
Utførelsessted
NUTS-region: Buskerud 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Drammen Kommune
Postadresse: Engene 1
Postnummer: 3008
Poststed: Drammen
Kontakt
Internettadresse: https://permalink.mercell.com/84092962.aspx 🌏
E-post: miriam.undebakke@drmk.no 📧
URL for dokumenter: https://permalink.mercell.com/84092962.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/84092962.aspx 🌏

Referanse
Datoer
Sendt dato: 2018-05-24 📅
Innleveringsfrist: 2018-07-02 📅
Publiseringsdato: 2018-05-26 📅
Startdato: 2018-08-15 📅
Sluttdato: 2020-08-14 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 099-227388
OJ-S-utgave: 99

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The chief officer in Drammen municipality, c/o the internal controller,…
… invites tenderers to an open tender contest for the procurement of internal auditing and investigation services.
… would like to enter into parallel Framework Agreements with 3 tenderers of internal auditing and investigation services. The internal controller shall, on behalf of the chief officer, ensure that a good and satisfactory quality / internal control framework is established in the entire municipality and separate reporting on the development and follow-up of this work. In addition separate checks shall be carried out as to whether assignments are actually carried out and followed-up as planned.
The aim of the procurement:
The aim is to contribute to Drammen municipality's systems for quality and performance management ensuring:
— general management and correct development,
— quality and efficiency in service production,
— compliance with laws and rules,
— legitimacy and good reputation.
The Framework Agreement's aim is to ensure that the internal controller has support and assistance in fulfilling these aims.
The tenderer shall carry out independent individual assignments after an order from the internal controller. The tenderer must also be able to participate in assignments that the internal controller carries out himself.
Internal audit and investigation assignments will be started, amongst other things, as a result of warnings sent to Drammen municipality's external warning office. In order for the warning scheme to function, it is a prerequisite that inhabitants and employees trust it. We would therefore like a role division between the warning office and the investigator / auditor, with different suppliers of the warning office and the internal auditing and investigation services.
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The first assignment in 2018 will be an evaluation of the chief officer´s work on the action plan after the corruption case, cf. case 0051/18 in the town council on 24.4.2018. The overall aim of this evaluation is to assist the organisation in further improving its practice. The evaluation of the action plan ought to be seen as a further contribution in the process of ensuring learning and improvements for areas pointed out by Deloitte, at the same time as confirming that measures that have already been implemented are having the desired effect. We would like to have close interaction between the actors in the execution phase, so that we avoid the municipality, as the orderer of the evaluation, being a passive recipient of the finds. This will contribute to strengthening the principle in the employer policy that Drammen municipality is a learning organisation.
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Based on experience, the control assignments will mostly be based on six key processes in Drammen municipality:
— financial management,
— procurements,
— project management,
— ICT,
— exercise of authority,
— personnel management.
The contract includes 2 partially overlapping delivery areas, auditing and consultancy services, as well as investigation services.
The Contracting Authority will have call-offs for individual assignments, which will start with the Contracting Authority sending an order to the tenderer. The Contracting Authority can place a concrete order for auditing or investigation competence. Call-off means awarding individual contracts under the Framework Agreement. There will be an estimated 3-5 call-offs per annum. The extent of each individual assignment can vary considerably, from 10 of hours and upwards.
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Call-offs shall, as a main rule, be made in accordance with the “waterfall method”:
The tenderer who is best ranked in the tender contest will be asked first. If tenderer nº 1 does not have the capacity or, due to other reasons, such as legally incompetent, cannot deliver, tenderer nº 2 will be asked, etc.
The call-offs will, as a main rule, consist of 2 phases:
— Phase 1: Tenderers prepare a progress plan with an hourly budget. This will be a short phase, but sufficient, however, for tenderers to familiarise themselves with the case and prepare a reliable progress plan and hourly budget,
— Phase 2: Signing of an assignment contract for carrying out the assignment, see the attached contract template. The assignment contract will, amongst other things, include the tenderer's mandate for the assignment.
Tenderers will normally have a deadline of 3-4 days to start work on the progress plan and hourly budget. In special cases, tenderers must reckon on starting work one day after the call-off.
Beskrivelse av opsjoner: 1 + 1 year at a time
Utførelsessted
Hovedsted eller utførelsessted: Drammen.

Prosedyre
Antall deltakere som skal vurderes: 3
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2018-09-27 📅
Dato for åpning av tilbud: 2018-07-02 📅
Tidspunkt for åpning av tilbud: 12:00
Sted: Drammen.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 939214895
Kontakt
Kontaktpunkt: Miriam Undebakke
Adresse til kjøperprofilen: http://www.drammen.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/84092962.aspx 🌏
Navn på tildelende myndighet: Mercell Norge AS
Postadresse: Karihaugveien 89
Poststed: Oslo
Postnummer: 1086
E-post: support@mercell.com 📧

Utfyllende informasjon
Klageinstans
Navn: Klagenemnda for offentlige anskaffelser
Postadresse: Postboks 439 Sentrum
Poststed: Bergen
Land: Norge 🇳🇴
Telefon: +47 55597500 📞
E-post: postmottak@kofa.no 📧
Faks: +47 55597599 📠
Kilde: OJS 2018/S 099-227388 (2018-05-24)
Kunngjøring om tildeling av kontrakt (2018-10-31)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The chief officer in Drammen municipality, c/o the internal controller, invites tenderers to an open tender contest for the procurement of internal auditing and investigation services. The chief officer in Drammen municipality, c/o the internal controller, would like to enter into parallel Framework Agreements with 3 tenderers of internal auditing and investigation services. The internal controller shall, on behalf of the chief officer, ensure that a good and satisfactory quality/internal control framework is established in the entire municipality and separate reporting on the development and follow-up of this work. In addition separate checks shall be carried out as to whether assignments are actually carried out and followed-up as planned.
Vis mer
Totalverdi for anskaffelsen: 4 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Kontakt
E-post: anette.hartz-bruun@drmk.no 📧

Referanse
Datoer
Sendt dato: 2018-10-31 📅
Publiseringsdato: 2018-11-02 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 211-483666
Refererer til kunngjøring: 2018/S 099-227388
OJ-S-utgave: 211

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The chief officer in Drammen municipality, c/o the internal controller, would like to enter into parallel Framework Agreements with 3 tenderers of internal auditing and investigation services. The internal controller shall, on behalf of the chief officer, ensure that a good and satisfactory quality/internal control framework is established in the entire municipality and separate reporting on the development and follow-up of this work. In addition separate checks shall be carried out as to whether assignments are actually carried out and followed-up as planned.
Vis mer
Internal audit and investigation assignments will be started, amongst other things, as a result of warnings sent to Drammen municipality´s external warning office. In order for the warning scheme to function, it is a prerequisite that inhabitants and employees trust it. We would therefore like a role division between the warning office and the investigator/auditor, with different suppliers of the warning office and the internal auditing and investigation services.
Vis mer
The first assignment in 2018 will be an evaluation of the chief officer´s work on the action plan after the corruption case, cf. case 0051/18 in the town council on 24 April 2018. The overall aim of this evaluation is to assist the organisation in further improving its practice. The evaluation of the action plan ought to be seen as a further contribution in the process of ensuring learning and improvements for areas pointed out by Deloitte, at the same time as confirming that measures that have already been implemented are having the desired effect. We would like to have close interaction between the actors in the execution phase, so that we avoid the municipality, as the orderer of the evaluation, being a passive recipient of the finds. This will contribute to strengthening the principle in the employer policy that Drammen municipality is a learning organisation.
Vis mer
The Contracting Authority will have call-offs for individual assignments, which will start with the Contracting Authority sending an order to the tenderer. The Contracting Authority can place a concrete order for auditing or investigation competence. Call-off means awarding individual contracts under the Framework Agreement. There will be an estimated 3-5 call-offs per annum. The extent of each individual assignment can vary considerably, from tens of hours and upwards.
Vis mer
The tenderer who is best ranked in the tender contest will be asked first. If tenderer No. 1 does not have the capacity or, due to other reasons, such as legally incompetent, cannot deliver, tenderer No. 2 will be asked, etc.
The call-offs will, as a main rule, consist of two phases:
— Phase 2: Signing of an assignment contract for carrying out the assignment, see the attached contract template. The assignment contract will, amongst other things, include the tenderer´s mandate for the assignment.
Beskrivelse av opsjoner: 1+1 year at a time
Utførelsessted
Hovedsted eller utførelsessted: Drammen

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): The tenderer's assignment comprehension, availability and flexibility
Kvalitetskriterium (vekting): 30
Kvalitetskriterium (navn): The tenderer’s competence.
Pris (vekting): 40

Tildeling av kontrakt
Dato for kontraktinngåelse: 2018-10-29 📅
Navn: Ernst and Young AS (Hovedenhet)
Postadresse: Dronning Eufemias gate 6
Poststed: Oslo
Postnummer: 0191
Land: Norge 🇳🇴
Telefon: +47 24002400 📞
Land: Buskerud 🏙️
Internettadresse: http://www.ey.com/ 🌏
Navn: KPMG AS (Hovedenhet)
Postadresse: Sørkedalsveien 6
Postnummer: 0369
Telefon: +47 40639458 📞
E-post: anbud@kpmg.no 📧
Navn: PricewaterhouseCoopers AS (hovedenhet)
Postadresse: Dronning Eufemias gate 8
Poststed: Oslo
Telefon: +47 02316 📞
Totalverdi for anskaffelsen: 4 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 5

Oppdragsgiver
Kontakt
Kontaktpunkt: Anette Hartz-Bruun
Kilde: OJS 2018/S 211-483666 (2018-10-31)
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Region:
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Leverandører:
Ernst and Young AS (Hovedenhet) KPMG AS (Hovedenhet) PricewaterhouseCoopers AS (hovedenhet)
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