Procurement of a MOMD-system

Sandnes kommune

Sandnes Eiendomsselskap KF, hereafter called SEKF, is announcing a competition for the procurement of a web based system for the management, operation, maintenance and development of the municipality's buildings (MOMD system).
SEKF manages Sandnes municipality's buildings, which consist of purpose-built buildings, administration buildings, buildings for other municipal services and approx. 600 houses. We need a general MOMD system to take care of work tasks, document processing and control and reporting functions in property management. The system shall also be used as a system to dealing with user deviations in the buildings.

Frist

Fristen for mottak av tilbud var 2017-04-11. Anskaffelsen ble publisert 2017-03-02.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Fdvhuset AS

Hvem?

• Sandnes kommune

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2017-03-02	Kunngjøring av konkurranse
2017-06-13	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2017-03-02)
Gjenstand
Anskaffelsens omfang
Tittel: Facilities management software package
Referansenummer: 17/04817
Kort beskrivelse:

Sandnes Eiendomsselskap KF, hereafter called SEKF, is announcing a competition for the procurement of a web based system for the management, operation, maintenance and development of the municipality's buildings (MOMD system). SEKF manages Sandnes municipality's buildings, which consist of purpose-built buildings, administration buildings, buildings for other municipal services and approx. 600 houses. We need a general MOMD system to take care of work tasks, document processing and control and reporting functions in property management. The system shall also be used as a system to dealing with user deviations in the buildings.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare for fasilitetsforvaltning 📦
Tilleggs-CPV: Programvare og informasjonssystemer 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Sandnes kommune
Postadresse: Rådhuset
Postnummer: 4319
Poststed: Sandnes
Kontakt
Internettadresse: http://www.sandnes.kommune.no 🌏
E-post: bard.krane.alander@sandnes.kommune.no 📧
Telefon: +47 40900860 📞
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/152496 🌏

Referanse
Datoer
Sendt dato: 2017-03-02 📅
Innleveringsfrist: 2017-04-11 📅
Publiseringsdato: 2017-03-04 📅
Startdato: 2017-05-22 📅
Sluttdato: 2019-05-22 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 045-083710
OJ-S-utgave: 45
Tilleggsinformasjon

See SSA-K Annex 7 and Annex 6 — Price Form for details on invoicing and payment terms.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

SEKF manages Sandnes municipality's buildings, which consist of purpose-built buildings, administration buildings, buildings for other municipal services and approx. 600 houses. We need a general MOMD system to take care of work tasks, document processing and control and reporting functions in property management. The system shall also be used as a system to dealing with user deviations in the buildings.

Sandnes Eiendomsselskap KF, hereafter called SEKF, manages Sandnes municipality's buildings, which consist of purpose-built buildings, administration buildings, buildings for other municipal services and approx. 600 houses. SEKF shall procure a MOMD system for efficient operation and management of buildings that total approx. 400,000 m2.

The system shall generally provide (the list is not exhaustive):

— Efficient operation,

— Good overview,

— Good reporting options,

— Notification of deviations and an alarm function/reminder function,

— Good overview of guarantee expiry dates and claims deadlines,

— History at a document level, as well as all assignments performed in the system,

— Simple and clear work processes,

— Overview of service and maintenance contracts,

— Support for planning and budgeting,

— Portfolio overview/management.

The new MOMD system shall be a significant contribution to the municipality's target of efficient operation of and well-maintained buildings.

Beskrivelse av fornyelser:

The contract includes options for extensions for 1+1+1+1 year, i.e. options to extend for a total of 4 years.

Beskrivelse av opsjoner:

As described above, the contract includes 4 options for contract extensions for one year at a time, 1+1+1+1.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement 1:

Norwegian tenderers must have their affairs in order regarding the payment of tax, employer contribution and value added tax (VAT).

Documentation requirement 1:

Tax Certificate not more than six months old.

Requirement 2:

Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Documentation requirement 2:

Norwegian tenderers: Company Registration Certificate.

Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Minste nivå(er) av standarder:

Requirement:

Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers must, as a minimum, achieve the rating good credit worthiness.

Documentation:

As documentation, the contracting authority will obtain a credit rating from Experian (the contracting authority subscribes to services from Experian).

The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation.

When submitting their tender offer, the tenderer can enclose a credit rating from a certified credit rating company showing that the tenderer fulfils the requirement. The credit assessment shall be based on the last available accounting figures.

If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove his economic and financial position with any other document that the contracting authority deems suitable.

Tenderers shall have experience from delivering a system for the management, operation and maintenance of buildings to a minimum of 2 municipalities.

Documentation requirements:

Tenderers are asked to enclose a list of the most important relevant assignments in the last three years. The list shall consist of up to three assignments. The description must include an indication of the assignment's value, date, recipient (name, telephone number and e-mail address). The tenderer is responsible for substantiate relevance through this description. The references will only be contacted if required.

Prosedyre
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2017-07-07 📅
Dato for åpning av tilbud: 2017-04-11 📅
Tidspunkt for åpning av tilbud: 13:00
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 70
Vekting av pris: 30

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964 965 137
Kontakt
Kontaktpunkt: Bård Krane Alander
Internettadresse: www.sandnes.kommune.no 🌏
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Company/CompanyInformation/Index/3666 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/152496 🌏

Utfyllende informasjon
Klageinstans
Navn: Sandnes kommune
Poststed: Sandnes
Postnummer: 4319
Land: Norge 🇳🇴
E-post: bard.krane.alander@sandnes.kommune.no 📧
Kilde: OJS 2017/S 045-083710 (2017-03-02)

Kunngjøring om tildeling av kontrakt (2017-06-13)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 1 689 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2017-06-13 📅
Publiseringsdato: 2017-06-14 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 112-226951
Refererer til kunngjøring: 2017/S 045-083710
OJ-S-utgave: 112
Tilleggsinformasjon

See SSA-K (the Government Standard Terms and Conditions) Annex 7 and Annex 6 — Price sheet for requirements on invoicing and payment conditions.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

— Efficient operation;

— Good overview;

— Good reporting options;

— Notification of deviations and an alarm function/reminder function;

— Good overview of guarantee expiry dates and claims deadlines;

— History at a document level, as well as all assignments performed in the system;

— Simple and clear work processes;

— Overview of service and maintenance contracts;

— Support for planning and budgeting;

Tildeling av kontrakt
Dato for kontraktinngåelse: 2017-05-08 📅
Kilde: OJS 2017/S 112-226951 (2017-06-13)