Framework agreement for delivery of electronic medicine handling

Drammen kommune

Description of the need
The contracting authority shall procure a medicine cupboard and medicine trolleys for electronic medicine handling, as well as a contract for the maintenance and service of the equipment and software for nine residential and service centres. The delivery will start when the contract is signed and it shall be completed within 18 months. The contracting authority and the tenderer are to cooperate on preparing a delivery plan.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. (http://permalink.mercell.com/64644694.aspx). Then follow the instructions on the website.

Frist

Fristen for mottak av tilbud var 2017-02-21. Anskaffelsen ble publisert 2017-01-20.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2017-01-20 Kunngjøring av konkurranse
2017-01-26 Tilleggsinformasjon
2017-08-10 Kunngjøring om tildeling av kontrakt
2018-04-06 Frivillig forhåndskunngjøring om åpenhet
2018-05-30 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2017-01-20)
Gjenstand
Anskaffelsens omfang
Tittel: Medical information systems
Referansenummer: 2016/9521
Kort beskrivelse:
Description of the need The contracting authority shall procure a medicine cupboard and medicine trolleys for electronic medicine handling, as well as a contract for the maintenance and service of the equipment and software for nine residential and service centres. The delivery will start when the contract is signed and it shall be completed within 18 months. The contracting authority and the tenderer are to cooperate on preparing a delivery plan. The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. (http://permalink.mercell.com/64644694.aspx). Then follow the instructions on the website.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Medisinske informasjonssystemer 📦
Tilleggs-CPV: Medisinsk utstyr 📦
Utførelsessted
NUTS-region: Buskerud 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Drammen Kommune
Postadresse: Engene 1
Postnummer: 3008
Poststed: Drammen
Kontakt
Internettadresse: http://permalink.mercell.com/64644694.aspx 🌏
E-post: kirsten.nordhoy@drmk.no 📧
Telefon: +47 32046102 📞
URL for dokumenter: http://permalink.mercell.com/64644694.aspx 🌏
URL for deltakelse: http://permalink.mercell.com/64644694.aspx 🌏

Referanse
Datoer
Sendt dato: 2017-01-20 📅
Innleveringsfrist: 2017-02-21 📅
Publiseringsdato: 2017-01-25 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 017-029005
OJ-S-utgave: 17

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Description of the need
The contracting authority shall procure a medicine cupboard and medicine trolleys for electronic medicine handling, as well as a contract for the maintenance and service of the equipment and software for nine residential and service centres. The delivery will start when the contract is signed and it shall be completed within 18 months. The contracting authority and the tenderer are to cooperate on preparing a delivery plan.
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The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. (http://permalink.mercell.com/64644694.aspx). Then follow the instructions on the website.
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Estimert totalverdi: 9 000 000 NOK 💰
Kort beskrivelse:
Welfare technology in Drammen municipality.
The contracting authority shall be a leading municipality in welfare technology and it shall provide services of high quality and safety to its users. The welfare technology shall support tasks and processes that users, relatives and employees benefit from and it shall contribute to Drammen achieving its vision of a larger, smarter and healthier municipality.
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The current way that medicines are handled.
Medicines are currently stored in the medicine room which has restricted access. Prepared medicines are stored in a locked medicine trolley with a drawer for each patient.
A doctor prescribes the medicines on a medicine card in the EPJ (Gerica). A print-out of the medicine card is used when distributing and preparing the medicines.
The preparation and distribution of medicines is documented manually on paper immediately after the task has been performed. Double checks are documented for the preparation when required. Distribution is documented by 1 signature for a medicine pill dispenser, 1 signature for medicines in a multi-dose bag and 1 signature per medicine for other medicines. Reasons for medicines that have not been given are also documented. Information is available on an A4 sheet of paper on the medicines that a patient has had over the course of 1 month. The documentation is archived in the patient records.
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Health personnel keep daily records of all A and B preparations, which show receipt and withdrawals in accordance with the record requirements in the regulations on handling medicines for entities and health personnel who provide health services, § 9, with the accompanying circular letter.
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Narcotics records and control of medicines in prescription groups A and B. The entity shall:
— Document all receipt and withdrawals of medicines in prescription group A, including what each patient has had of such medicines. The documentation shall always be updated and kept for at least 5 years.
— Have an overview of all receipt and withdrawals of medicines in prescription group B. The received amount shall collate with the actual use at unit level.
Future handling of medicines — electronic medicine handling.
The medicine handling chain starts when a medicine is prescribed, via delivery from a chemist/wholesaler to the preparation and distribution of the medicine. ICT systems are used in electronic medicine handling to carry out and document the various stages in the medicine handling chain in order to ensure that the correct patient gets the correct medicine, in the correct dose, at the correct time in the correct way.
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The aim of the procurement
— Increase quality and patient safety by using electronic systems in the medicine handling chain, for the preparation and distribution of medicines based on the doctor's prescription, with possibilities for identifying patients.
— Establish new tools for health personnel with an option for using electronically readable barcodes in combination with existing tools/systems that ensure a safer medicine policy.
— Prevent misuse/loss from medicine stores for own consumption through access controlled stores of A and B preparations and automatically generated narcotics records with a detailed history of all receipt and withdrawals.
— Reduce stocks and the destruction of medicines through electronic store management and automatic generation of orders to chemists/wholesalers.
— Generate reports of actual consumption statistics for evaluating medicine use.
Legal requirements for handling medicines.
The handling of medicines in Drammen municipality shall be in accordance with the Regulations on Handling Medicines for personnel who provide health services, with the accompanying circular letter (IS-7/2015) and the Health Personnel Act.
Inspections
A site inspection will be arranged at the residential and service centre for tenderers who are invited to submit a tender. The date of the site inspection will be announced after the pre-qualification.
Language
All tender documents shall be prepared in Norwegian. The site survey and negotiations will he held in Norwegian.
Estimert verdi eksklusive mva: 9 000 000 NOK 💰
Varighet: 48 måneder
Utførelsessted
Hovedsted eller utførelsessted: Drammen kommune.

Prosedyre
Forventet antall kandidater: 3
Objektive kriterier for å velge det begrensede antallet kandidater:
Criterium: Experience from previous assignments, weighting 100 %.
Tenderers shall have good experience from delivering what is requested in the competition.
Tenderers shall document this in a separate annex by describing 3 equivalent deliveries that have been in operation for at least 1 year. The description shall include the delivery's contents and why it is seen as relevant for what is requested in the competition. Contact information for the reference deliveries shall also be provided.
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The contracting authority will, based on this, evaluate which three tenderers are deemed to have the best experience.
Tidspunkt for mottak av tilbud: 12:00
Dato for utsendelse av invitasjoner: 2017-02-28 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 939214895
Kontakt
Kontaktpunkt: Kirsten Nordhøy
Adresse til kjøperprofilen: http://www.drammen.kommune.no/ 🌏
URL for dokumenter: http://permalink.mercell.com/64644694.aspx 🌏
Navn på tildelende myndighet: Mercell Norge AS
Postadresse: Karihaugveien 89
Poststed: Oslo
Postnummer: 1086
E-post: support@mercell.com 📧
Land: Buskerud 🏙️

Utfyllende informasjon
Klageinstans
Navn: Klagenemnda for offentlige anskaffelser
Postadresse: Postboks 439, Sentrum
Poststed: Oslo
Postnummer: 5805
Land: Norge 🇳🇴
Telefon: +47 55597500 📞
E-post: postmottak@kofa.no 📧
Faks: +47 55597599 📠
Internettadresse: http://www.kofa.no/ 🌏
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Klageinstans
Kilde: OJS 2017/S 017-029005 (2017-01-20)
Tilleggsinformasjon (2017-01-26)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Description of the need. The contracting authority shall procure a medicine cupboard and medicine trolleys for electronic medicine handling, as well as a contract for the maintenance and service of the equipment and software for nine residential and service centres. The delivery will start when the contract is signed and it shall be completed within 18 months. The contracting authority and the tenderer are to cooperate on preparing a delivery plan. The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [http://permalink.mercell.com/64644694.aspx]. Then follow the instructions on the website.
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Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon

Referanse
Datoer
Sendt dato: 2017-01-26 📅
Innleveringsfrist: 2017-02-23 📅
Publiseringsdato: 2017-01-31 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 021-036548
Refererer til kunngjøring: 2017/S 017-029005
OJ-S-utgave: 21

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Description of the need.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [http://permalink.mercell.com/64644694.aspx]. Then follow the instructions on the website.
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Kilde: OJS 2017/S 021-036548 (2017-01-26)
Kunngjøring om tildeling av kontrakt (2017-08-10)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Description of the need The contracting authority shall procure a medicine cupboard and medicine trolleys for electronic medicine handling, as well as a contract for the maintenance and service of the equipment and software for nine residential and service centres. The delivery will start when the contract is signed and it shall be completed within 18 months. The contracting authority and the tenderer are to cooperate on preparing a delivery plan.
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Totalverdi for anskaffelsen: 8 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2017-08-10 📅
Publiseringsdato: 2017-08-12 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 154-321128
OJ-S-utgave: 154

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Future handling of medicines — electronic medicine handling
— -Increase quality and patient safety by using electronic systems in the medicine handling chain, for the preparation and distribution of medicines based on the doctor's prescription, with possibilities for identifying patients.
— -Establish new tools for health personnel with an option for using electronically readable barcodes in combination with existing tools/systems that ensure a safer medicine policy.
— -Prevent misuse/loss from medicine stores for own consumption through access controlled stores of A and B preparations and automatically generated narcotics records with a detailed history of all receipt and withdrawals.
— -Reduce stocks and the destruction of medicines through electronic store management and automatic generation of orders to chemists/wholesalers.
— -Generate reports of actual consumption statistics for evaluating medicine use.
Utførelsessted
Hovedsted eller utførelsessted: Drammen kommune [Drammen municipality].

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Additional Functionality
Kvalitetskriterium (vekting): 25.
Vekting av pris: 75

Tildeling av kontrakt
Dato for kontraktinngåelse: 2017-07-07 📅

Utfyllende informasjon
Klageinstans
Postadresse: Postboks 439 Sentrum
Kilde: OJS 2017/S 154-321128 (2017-08-10)
Frivillig forhåndskunngjøring om åpenhet (2018-04-06)
Gjenstand
Anskaffelsens omfang
Referansenummer: 2018/3716
Kort beskrivelse:
A procurement was announced in January 2017 for an electronic medicine management system for 9 of 10 institutions in the health and care districts in Drammen municipality. Drammen Helsehus (Helsehuset) was the only institution that was not included in the procurement. This was because Helsehuset already had, at that point in time, procured a system for medicine management. It takes time to implement and develop good routines for using such systems and this work was still ongoing when the competition for the nine nursing homes was announced in January 2017. Vingmed AS won the competition to deliver to these nursing homes, so Drammen municipality then had two suppliers of electronic medicine management systems. One at Helsehuset and another one in the 9 other institutions.
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Totalverdi for anskaffelsen: 1 960 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Frivillig forhåndskunngjøring om åpenhet

Prosedyre
Prosedyretype: V: Kontrakttildeling uten forutgående publisering
Tildelingskriterier
Ikke spesifisert

Oppdragsgiver
Kontakt
Internettadresse: https://permalink.mercell.com/83142395.aspx 🌏

Referanse
Datoer
Sendt dato: 2018-04-06 📅
Publiseringsdato: 2018-04-10 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 069-154154
OJ-S-utgave: 69

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
After the interaction reform, the patients' health at Helsehuset has become increasingly worse. This has been particularly noticeable in the last 2 years. Patients with bad health, more patients and shorter stays mean that there are constant changes in medicine management. Helsehuset currently has two medicine rooms, but has a need for a further three in order to increase the capacity, have better work flow and increase patient safety. So that there is the same system over all of Helsehuset and a complete system in the municipality as a whole, Drammen municipality intends to procure five installations for electronic medicine management for Helsehuset from Vingmed AS.
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The future medicine management system was described as such in the tender documentation from January 2017.
“The medicine management chain starts when a medicine is prescribed, via delivery from a chemist /wholesaler to the preparation and distribution of the medicine. ICT systems are used in the electronic medicine management system to carry out and document the various stages in the medicine management chain in order to ensure that the correct patient gets the correct medicine, in the correct dose, at the correct time in the correct way.”
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The aim of the procurement was to: “Increase the quality and patient safety via electronic systems in the medicine management chain...” Drammen municipality is now working in cooperation with its suppliers to reach the target of a closed medicine loop.
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A closed medicine loop shall be developed, where the systems for medicine management in the municipality's institutions communicate electronically with each other, with the patient journal system and with pharmacies, in accordance with a model from the hospital pharmacies. This has currently not been developed in the municipal health service.
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Sykehusapotek defines a closed medicine loop as: “An electronically supported process for medicine management, where all information from prescribing to administration is transferred electronically and seamlessly between different systems. All documentation during the process will be electronic and traceable. The closed medicine loop follows each individual medicine”. A closed medicine loop will give uniform, efficient and secure medicine management. The medicine management system that Helsehuset currently has cannot communicate with the system for medicine management at the other nine institutions.
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If the contracting authority shall hold a competition for the procurement of new systems for Helsehuset, we could potentially end up with 3 different suppliers of electronic medicine management systems for Helsehuset and in the municipality. The development of integrations to and from the EPJ patient journal system and to pharmacies would then have to be done with potentially 3 suppliers. This would give different user interface as there would be different software and different support internally and externally. As a result of this, health and ICT personnel would then have to acquire competence in 2 /3 systems, which would all have the same function. This would give considerable extra costs in the operational phase for licences, service and maintenance, training, etc. The development and operation of these systems is therefore deemed to have disproportionately large costs and use of resources for the contracting authority.
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The additional delivery from VingMed AS will replace the current electronic medicine management system at Helsehuset and, in addition, increase capacity by a further three medicine rooms. The additional delivery is necessary as, by having the same supplier, all the medicine systems at Helsehuset would be compatible and the development and operation will only be directed at one supplier. This will ensure that the contracting authority achieves the aim in the main delivery of increased quality and patient safety.
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The original contract value is NOK 9 650 000 and the additional procurement is NOK 1 960 000. The additional procurement is therefore under 50 % of the original contract value.
Drammen municipality is of the opinion that the terms in the regulations are met for an additional delivery from Vingmed AS.
Drammen municipality intends to enter into a contract with Vingmed AS for the delivery of five installations for electronic medicine management for Drammen Helsehus. The contract will be signed after the 10 day deadline from when the intention notice is published in TED has expired.
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Utførelsessted
Hovedsted eller utførelsessted: Drammen municipality

Tildeling av kontrakt
Dato for kontraktinngåelse: 2018-04-05 📅

Utfyllende informasjon
Klageinstans
Navn: Drammen kommune
Poststed: Drammen
E-post: innkjop@drmk.no 📧
Kilde: OJS 2018/S 069-154154 (2018-04-06)
Kunngjøring om tildeling av kontrakt (2018-05-30)
Gjenstand
Anskaffelsens omfang
Referansenummer: 2018/5297
Kort beskrivelse:
The contract is for an additional delivery of electronic medicine management for Drammen Helsehus. The original procurement, Doffin reference number in TED S: 2017/S 017-029005 from January 2017, was for electronic medicine management for the nursing homes in Drammen municipality.
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Totalverdi for anskaffelsen: 1 960 000 NOK 💰

Prosedyre
Tildelingskriterier
Laveste pris

Oppdragsgiver
Kontakt
Internettadresse: https://permalink.mercell.com/86471850.aspx 🌏

Referanse
Datoer
Sendt dato: 2018-05-30 📅
Publiseringsdato: 2018-06-01 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 103-236620
Refererer til kunngjøring: 2018/S 069-154154
OJ-S-utgave: 103

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The additional delivery was announced as an intention notice in April 2018. Notice number in TED: 2018/S 069-154154.
Utførelsessted
Hovedsted eller utførelsessted: Drammen municipality.

Tildeling av kontrakt
Dato for kontraktinngåelse: 2018-05-11 📅
Kilde: OJS 2018/S 103-236620 (2018-05-30)
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