Administration systems for schools and before-and-after-school care

Bærum kommune

The primary and secondary school department's aim is to procure modern administration systems that contribute to making school administration more efficient and standardised. The contracting authority shall procure standard software (standard system) for administration systems for schools and before-and-after-school care. The new systems shall replace the current existing systems with specialised functions within school administration, as well as providing additional functionality through digital systems for before-and-after-school care. The contracting authority has chosen to add a number of systems as options for the procurement. This applies to a complete system for administration for the School of Arts, educational administration such as Planning and Individual Learning Plan (IOP) and digital systems such as communication home/school and pupil files. Furthermore, the aim of the procurement is to implement new systems, prepare routine process descriptions, provide training and commission new systems.

Frist

Fristen for mottak av tilbud var 2017-05-02. Anskaffelsen ble publisert 2017-03-28.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2017-03-28 Kunngjøring av konkurranse
2017-12-22 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2017-03-28)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Referansenummer: 17/6862
Kort beskrivelse:
The primary and secondary school department's aim is to procure modern administration systems that contribute to making school administration more efficient and standardised. The contracting authority shall procure standard software (standard system) for administration systems for schools and before-and-after-school care. The new systems shall replace the current existing systems with specialised functions within school administration, as well as providing additional functionality through digital systems for before-and-after-school care. The contracting authority has chosen to add a number of systems as options for the procurement. This applies to a complete system for administration for the School of Arts, educational administration such as Planning and Individual Learning Plan (IOP) and digital systems such as communication home/school and pupil files. Furthermore, the aim of the procurement is to implement new systems, prepare routine process descriptions, provide training and commission new systems.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦
Tilleggs-CPV: Undervisningsprogramvare 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Bærum kommune
Postadresse: Arnold Haukelands plass 10
Postnummer: 1304
Poststed: Sandvika
Kontakt
Internettadresse: http://www.baerum.kommune.no 🌏
E-post: camilla.brunvoll@baerum.kommune.no 📧
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183478&B=KGVLIGHT 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183478&B=KGVLIGHT 🌏

Referanse
Datoer
Sendt dato: 2017-03-28 📅
Innleveringsfrist: 2017-05-02 📅
Publiseringsdato: 2017-03-30 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 063-119550
OJ-S-utgave: 63

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 27 000 000 NOK 💰
Estimert verdi eksklusive mva: 27 000 000 NOK 💰
Varighet: 24 måneder
Beskrivelse av fornyelser:
The contract for service and maintenance will supersede SSA-K and it will apply from when the system is commissioned and for a period of two (2) years, plus an option for an extension once or several times, up to 6 years. The system's life time is expected to be approx. 8 years.
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Beskrivelse av opsjoner:
Bærum municipality shall have the following options:
— System for administration for the School of Arts,
— Systems within communication home/school,
— Systems for hour and resource planning,
— Systems for the administration of Individual Learning Plans (IOP),
— Systems for digital pupil files, within the trade systems mentioned above,
— Conversion/migration of data from Extens to the new administration system for schools and before-and-after-school care.
The contract for service and maintenance will supersede SSA-K and it will apply from when the system is commissioned and for a period of two (2) years, plus an option for an extension once or several times, up to 6 years. The system's life time is expected to be approx. 8 years.
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Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement — Company Registration Certificate.
The tenderer shall be a legally established company.
Documentation requirement:
Norwegian tenderers: Company Registration Certificate.
Foreign companies: Verification that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.
Økonomisk og finansiell stilling:
Requirement — Tax certificates.
The tenderer's tax and VAT payments shall be in order.
Documentation requirement:
Tax and VAT certificates.
A certificate for tax and VAT issued by either the local tax office or the tax collection office where the tenderer's head office is located. The certificate can be obtained from Altinn.no.
The certificates shall not be older than 6 months, from the tender deadline.
Norwegian tenderers who are not subject to VAT must provide confirmation of this from the National Tax Board.
Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities.
Reguirement — Financial requirements.
The tenderer is required to be financially solvent, which gives the contracting authority the security that the tenderer will be financially viable throughout the period of the agreement. The required credit rating to be qualified for this competition is risk classification 5 (credit worthy).
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equivalent to A Credit Worthy. Tenderers with a lower rating will be rejected.
The contracting authority will obtain an extended report. The report contains the auditor's report, negative payment remarks, accounts and rating history, and shall be based on the last known accounting figures. The extended report from the Norwegian company will be assessed for Norwegian companies that submit a tender on behalf of a foreign company.
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Companies without sufficient credit rating, newly started companies with a credit rating of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. These alternative documents must be included with the tender.
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If the tenderer has valid reasons for not being able to provide the documentation requested by the Contracting Authority, the tenderer can prove the economic and financial position with any other document that the Contracting Authority deems suitable.
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Teknisk og faglig kapasitet:
Requirement — Implementation Ability.
Good implementation abilities are required.
Documentation requirement:
A description of the tenderer's technical personnel or technical units that the tenderer has at their disposal to fulfil the contract, regardless of whether they belong to the company or not.
Requirement — Experience.
Good experience is required from equivalent assignments in the school sector.
Good experience means implementation, commissioning and operation of equivalent systems.
List of the most important deliveries or services performed during the past three years, including information about the value, time, and the name of the public or private recipients with contact information for any reference collection.
If a tenderer cannot refer to such experience, he can rely on experience of employees who have this experience, possibly a parent company and sub-suppliers.
Requirement — Quality Management System.
A good and well-functioning quality management system is required for the requested services.
The concept of a quality management system is that i.a., the tenderer has a awareness of quality objectives, planning, securing, handling of deviations and quality improvement.
A short account of the tenderer's quality assurance system, as well as a copy of any certifications.
Requirement — Environmental management system.
Systems and procedures are required that ensure low environmental impact when performing the delivery.
The environmental management system must i.a. ensure continual improvement of:
— Green IT,
— The organisation's environment and safety competence,
— the service's climate effect.
A short account of the tenderer's environment management system, as well as a copy of any certificates.

Prosedyre
Forventet antall kandidater: 5
Objektive kriterier for å velge det begrensede antallet kandidater:
See point 5 of the prequalification documentation.
If there are more than 5 tenderers who fulfil the minimum requirements for the qualifications in points 3.2 and 3.3, the contracting authority will rank the tenderers based on their degree of fulfilment of point 3.5, requirement 5.
Tidspunkt for mottak av tilbud: 10:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2017-09-07 📅

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 935 478 715
Kontakt
Kontaktpunkt: Camilla Brunvoll
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/244059 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183478&B=KGVLIGHT 🌏

Utfyllende informasjon
Klageinstans
Navn: Bærum kommune
Poststed: Sandvika
Land: Norge 🇳🇴
Kilde: OJS 2017/S 063-119550 (2017-03-28)
Kunngjøring om tildeling av kontrakt (2017-12-22)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 27 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2017-12-22 📅
Publiseringsdato: 2017-12-23 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 247-522288
Refererer til kunngjøring: 2017/S 063-119550
OJ-S-utgave: 247

Gjenstand
Anskaffelsens omfang
Beskrivelse av opsjoner:
The contract for service and maintenance will supersede SSA-K and it will apply from when the system is commissioned and for a period of 2 years, plus an option for an extension once or several times, up to 6 years. The system's life time is expected to be approx. 8 years.
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Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 60
Kvalitetskriterium (navn): Progress plan
Kvalitetskriterium (vekting): 10
Vekting av pris: 30

Tildeling av kontrakt
Dato for kontraktinngåelse: 2017-12-13 📅
Kilde: OJS 2017/S 247-522288 (2017-12-22)
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