Tender 2016 — Procurement of the secretariat function for the supervisory board in Sogn

Sogn og Fjordane fylkeskommune [Sogn og Fjordane County]

The aim of the notice is to enter into a contract for the secretariat function for the supervisory board in the mentioned municipalities. According to the Municipality Act § 77, the municipal council shall provide secretariat assistance for the supervisory board.

Frist

Fristen for mottak av tilbud var 2017-01-30. Anskaffelsen ble publisert 2016-12-13.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Pricewaterhousecoopers As

Hvem?

• Sogn og Fjordane fylkeskommune [Sogn og Fjordane County]

Hva?

Hvor?

• Sogn og Fjordane

Anskaffelseshistorikk

Dato	Dokument
2016-12-13	Kunngjøring av konkurranse
2017-03-07	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2016-12-13)
Gjenstand
Anskaffelsens omfang
Tittel: Administrative services for business operations
Antall eller omfang:

Assignments:— Be a secretary for the supervisory board with responsibility for year and meeting planning, meeting books, archive, annual reports and budget.— Prepare cases for processing in the supervisory board. For cases that are built on reports etc. from the auditor, the secretariat shall only assess whether the assignments were carried out in accordance with the order.— Prepare plans for performance audits and company control.— Prepare framework agreements for performance audits and undertake the ordering function for performance audits, company control and general analyses.— Undertake the ordering function for financial audits.a. for Aurland and Lærdal municipalities, in accordance with the relevant contract.b. for the other municipalities in accordance with the company agreement with Sogn og Fjordane revisjon IKS.Meetings:The tender includes 5 meetings per annum in each board, the meetings will last for 2-3 hours. The tender shall include all preparation and supplementary work for these meetings. The tender also includes participation in one joint meeting per annum for all the supervisory boards.7 800 000

Totalverdi for anskaffelsen: 7 800 000 💰
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Administrative tjenester for virksomheter 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Ikke spesifisert
Navn på tildelende myndighet: Sogn og Fjordane fylkeskommune [Sogn og Fjordane County]
Postadresse: Askedalen 2
Postnummer: 6863
Poststed: Leikanger
Kontakt
E-post: katrine.wilson@sfj.no 📧
Telefon: +47 57656100 📞
Faks: +47 57656101 📠

Referanse
Datoer
Sendt dato: 2016-12-13 📅
Innleveringsfrist: 2017-01-30 📅
Publiseringsdato: 2016-12-16 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 243-444794
OJ-S-utgave: 243

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Antall eller omfang:

Assignments:

— Be a secretary for the supervisory board with responsibility for year and meeting planning, meeting books, archive, annual reports and budget.

— Prepare cases for processing in the supervisory board. For cases that are built on reports etc. from the auditor, the secretariat shall only assess whether the assignments were carried out in accordance with the order.

— Prepare plans for performance audits and company control.

— Prepare framework agreements for performance audits and undertake the ordering function for performance audits, company control and general analyses.

— Undertake the ordering function for financial audits.

a. for Aurland and Lærdal municipalities, in accordance with the relevant contract.

b. for the other municipalities in accordance with the company agreement with Sogn og Fjordane revisjon IKS.

Meetings:

The tender includes 5 meetings per annum in each board, the meetings will last for 2-3 hours. The tender shall include all preparation and supplementary work for these meetings. The tender also includes participation in one joint meeting per annum for all the supervisory boards.

Beskrivelse av opsjoner:

Option (not included in the fixed price, but priced as an additional service): Prepare a framework agreement for financial audits for Aurland and Lærdal municipalities.

Antall mulige forlengelser: 2
Tidsramme for senere kontrakter: 48 måneder
Varighet: 024 måneder
Referansenummer: 16/9489
Utførelsessted
Hovedsted eller utførelsessted: Leikanger.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

The tenderer shall have orderly conditions in relation to tax and VAT payments. Tax certificates not older than 6 months calculated from the tender deadline. Tax certificate means:

For Norwegian tenderers:

The certificate can be obtained from Altinn.no

Foreign tenderers:

Foreign tenderers shall present equivalent certificates from their country that show that their tax and duty payments are in order.

Tenderers are required to have a legally established company.

— Company Registration Certificate:

Norwegian companies:

Company registration certificate from the Brønnøysund Register Centre (not older than 6 months).

Foreign companies:

Proof that the company is registered in a trade index or business register as prescribed in the legislation of the country in which the tenderer is established.

Økonomisk og finansiell stilling:

Tenderers shall have the economic capacity to fulfil the contract.

The contracting authority will assess tenderers' qualification on the background of the accounting figures and key figures in Proff Forvalt (log-in site).

All companies that have submitted their accounts to the Brønnøysund Register Centre will be registered in Proff Forvalt. Tenderers are asked to check whether such information is available in Proff Forvalt

(www.forvalt.no).

Tenderers who have not submitted their accounts to the Brønnøysund Register Centre and are thus not registered in Proff Forvalt, or who do not fulfil the character requirements, can prove their economic and financial capacity with bank/parent company guarantees, relevant liability insurance and/or extracts from the annual accounts.

The contracting authority will deem bank/parent company guarantees or relevant liability insurance as suitable if there is documentation that the contracting authority's financial risk will be covered if the tenderer does not have the financial capacity to fulfil the contract. The contracting authority's financial risk is financial loss resulting from the contract not being fulfilled.

If a company has not submitted its accounts to the Brønnøysund Register Centre:

Enclose the accounts, the annual report and the key figures for the last 2 years.

We would like to remind you about the Public Procurement Regulations § 17-8 (2) on relying on other companies' capacity.

If a tenderer, due to valid reasons, cannot submit the requested documentation, the tenderer can prove his economic and financial position with other documentation. The tenderer carries the risk for the document being suitable as documentation of sufficient economic and financial capacity.

Teknisk og faglig kapasitet:

Tenderers must have experience from equivalent contracts. An overview of comparable reference assignments that the tenderer has fulfilled in the last 3 years. Information shall be provided on:

— The customer's name;

— Value per annum;

— Brief description of the contents;

— Date;

— Contact person reference (name, telephone number and email address);

— Whether parts of the assignment will be carried out by sub-suppliers.

The contact persons will only be contacted if necessary. Use annex 2 — References. The form can be extended so that sufficient information on the reference assignments can be added.

If a tenderer will use other suppliers to fulfil the requirement, the documentation requirement also applies to these suppliers.

A list shall be enclosed here of the tenderer's total deliveries. An assessment will only be made of the amount and relevance of the experience in this criterium and not a third-party's view/assessment of the deliveries.

Prosedyre
Tilbudets gyldighetsperiode: 003 måneder
Dato for åpning av tilbud: 2017-01-31 📅
Tildelingskriterier
Kriterium: 1. Price (50)
2. Quality of the system for the work (50)
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 941388841
Navn på tildelende myndighet: Aurland kommune [municipality]
Balestrand kommune [municipality]
Høyanger kommune [municipality]
Luster kommune [municipality]
Leikanger kommune [municipality]
Lærdal kommune [municipality]
Sogndal kommune [municipality]
Vik kommune [municipality]
Årdal kommune [municipality]
Kontakt
Kontaktpunkt: Katrine Wilson
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/2653 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/150096 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 16/9489
Kilde: OJS 2016/S 243-444794 (2016-12-13)

Kunngjøring om tildeling av kontrakt (2017-03-07)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 9 200 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt
Felles innkjøpsordliste (CPV)
Tilleggs-CPV: Administrative tjenester for virksomheter 📦
Utførelsessted
NUTS-region: Sogn og Fjordane 🏙️

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Sogn og Fjordane fylkeskommune
Kontakt
Internettadresse: http://www.sfj.no 🌏

Referanse
Datoer
Sendt dato: 2017-03-07 📅
Publiseringsdato: 2017-03-09 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 048-089113
Refererer til kunngjøring: 2016/S 243-444794
OJ-S-utgave: 48

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The aim of the notice is to enter into a contract for the secretariat function for the supervisory board in the mentioned municipalities.

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 50
Vekting av pris: 50

Tildeling av kontrakt
Dato for kontraktinngåelse: 2017-02-09 📅

Oppdragsgiver
Kontakt
Internettadresse: www.sfj.no 🌏

Utfyllende informasjon
Klageinstans
Navn: Sogn og Fjordane fylkeskommune
Poststed: Leikanger
Postnummer: 6863
Land: Norge 🇳🇴
Kilde: OJS 2017/S 048-089113 (2017-03-07)

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