Rota and hours registration system

Nesodden kommune [Nesodden municipality]

The objective of the contract is to establish a functional and user friendly rota and hours registration system for both managers and employees (daytime and rota). Notus rota system is currently used and there is no integration with other trade systems.
The system must have a simple and intuitive user interface for all users and the system shall contribute to making the planning, implementation and hours registration process more efficient.
The electronic hours registration system shall be able to register presence and absence for employees, transferring data to the payroll and personnel system Agresso M4 and for follow-up and reports of this for managers. The hours registration system shall be automatically updated at all times with the current law and agreements. The system shall see to the management's need for managing and it shall provide an overview of personnel, competence and consumption of variable payroll expenses as well as the hire of temporary staff. The system shall be used for employees who work in a rota, dayworkers with a different number of hours each week, as well as employees with flexitime and it shall provide a good overview of additional pay. The system shall be able to operate in both a basic rota and annual rota. Nesodden municipality needs a general system where we can plan and administer operations throughout the year, publish shifts on the internet and SMS where the temporary worker is registered correctly in the system upon being awarded work. Employees shall be able to maintain their data in an internet based system. There shall be good options for extracting relevant reports, including on overtime and breaches of the Working Environment Act. It is a prerequisite that the system is in accordance with the current law and agreements. The new general system shall replace the current rota software as well as the functionality for hiring temporary staff.
The system shall be fully integrated with the municipality's payroll and personnel system. The system shall be in full operation within six months of the contract being signed.

Frist

Fristen for mottak av tilbud var 2016-04-28. Anskaffelsen ble publisert 2016-03-16.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2016-03-16 Kunngjøring av konkurranse
2016-05-27 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2016-03-16)
Gjenstand
Anskaffelsens omfang
Tittel: Data services
Antall eller omfang:
The delivery shall cover implementation, training, user support, licences, operation and maintenance. In addition, the delivery shall include integration with the payroll and personnel system Agresso M4.The contract's total value is estimated to approx. 2 500 000 NOK excluding VAT, including options.See the requirement specifications, part 2 Annex 1 for further information on the contract's extent and content.A contract shall be signed with 1 tenderer for the assignment. The contract period is 5 years with an option for an extension for 1 year + 1 year.2 500 000
Vis mer
Totalverdi for anskaffelsen: 2 500 000 💰
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Datatjenester 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Nesodden kommune [Nesodden municipality]
Postadresse: Kongleveien 2 Tangenten
Postnummer: 1451
Poststed: Nesoddtangen
Kontakt
Internettadresse: http://www.nesodden.kommune.no 🌏
E-post: postmottak@nesodden.kommune.no 📧
Telefon: +47 66964300 📞

Referanse
Datoer
Sendt dato: 2016-03-16 📅
Innleveringsfrist: 2016-04-28 📅
Publiseringsdato: 2016-03-17 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 054-091089
OJ-S-utgave: 54

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The objective of the contract is to establish a functional and user friendly rota and hours registration system for both managers and employees (daytime and rota). Notus rota system is currently used and there is no integration with other trade systems.
Vis mer
The system must have a simple and intuitive user interface for all users and the system shall contribute to making the planning, implementation and hours registration process more efficient.
The electronic hours registration system shall be able to register presence and absence for employees, transferring data to the payroll and personnel system Agresso M4 and for follow-up and reports of this for managers. The hours registration system shall be automatically updated at all times with the current law and agreements. The system shall see to the management's need for managing and it shall provide an overview of personnel, competence and consumption of variable payroll expenses as well as the hire of temporary staff. The system shall be used for employees who work in a rota, dayworkers with a different number of hours each week, as well as employees with flexitime and it shall provide a good overview of additional pay. The system shall be able to operate in both a basic rota and annual rota. Nesodden municipality needs a general system where we can plan and administer operations throughout the year, publish shifts on the internet and SMS where the temporary worker is registered correctly in the system upon being awarded work. Employees shall be able to maintain their data in an internet based system. There shall be good options for extracting relevant reports, including on overtime and breaches of the Working Environment Act. It is a prerequisite that the system is in accordance with the current law and agreements. The new general system shall replace the current rota software as well as the functionality for hiring temporary staff.
Vis mer
The system shall be fully integrated with the municipality's payroll and personnel system. The system shall be in full operation within six months of the contract being signed.
Antall eller omfang:
The delivery shall cover implementation, training, user support, licences, operation and maintenance. In addition, the delivery shall include integration with the payroll and personnel system Agresso M4.
The contract's total value is estimated to approx. 2 500 000 NOK excluding VAT, including options.
See the requirement specifications, part 2 Annex 1 for further information on the contract's extent and content.
A contract shall be signed with 1 tenderer for the assignment. The contract period is 5 years with an option for an extension for 1 year + 1 year.
Beskrivelse av opsjoner:
The contract period is 5 years with an option for an extension for 1 year + 1 year.
Antall mulige forlengelser: 2
Tidsramme for senere kontrakter: 24 måneder
Varighet: 006 måneder
Referansenummer: 16/731
Utførelsessted
Hovedsted eller utførelsessted: Nesoddtangen, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten: See the tender documentation.
Økonomisk og finansiell stilling: See the tender documentation.
Teknisk og faglig kapasitet: See the tender documentation.
Kontraktutførelse
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See the tender documentation and the contract template.
Personalets navn og faglige kvalifikasjoner ✅

Prosedyre
Tilbudets gyldighetsperiode: 2016-07-28 📅
Dato for åpning av tilbud: 2016-04-28 📅
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 944383565
Kontakt
Kontaktpunkt: HR and Organisation Development
Mariann Hjelle, Head of HR and Organizational Development
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/2401 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/141795 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 16/731

Utfyllende informasjon
Klageinstans
Navn: Follo tingrett
The appeals board for public procurements (KOFA)
Kilde: OJS 2016/S 054-091089 (2016-03-16)
Kunngjøring om tildeling av kontrakt (2016-05-27)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 2 500 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Nesodden municipality

Referanse
Datoer
Sendt dato: 2016-05-27 📅
Publiseringsdato: 2016-06-01 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 104-186780
Refererer til kunngjøring: 2016/S 054-091089
OJ-S-utgave: 104

Prosedyre
Tildelingskriterier
Kriterium: 1. Technical and functional solution (50)
2. Price (40)
3. Quality (10)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2016-05-25 📅
Navn: Gatsoft AS
Postadresse: Porselensvegen 18
Poststed: Porsgrunn
Postnummer: 3920
Land: Norge 🇳🇴
E-post: post@gatsoft.no 📧
Internettadresse: http://www.gatsoft.no 🌏
Informasjon om tilbud
Antall mottatte tilbud: 2

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 961521211

Utfyllende informasjon
Klageinstans
Navn: Follo District Court
Kilde: OJS 2016/S 104-186780 (2016-05-27)
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