Framework agreement for ‘office supplies, copy paper and envelopes’ as well as ‘tea and coffee’

Høgskolen i Oslo og Akershus [Oslo and Akershus University College]

Oslo and Akershus University College (HiOA) shall enter into a framework agreement with one or two suppliers, depending on how the suppliers score in total for the two separate product groups (sub areas), which are ‘office supplies, including copypaper and envelopes’ and ‘tea and coffee’. HiOA annually procures ‘office supplies, copypaper and envelopes with logos’ for a total value of approx. NOK 1 300 000 excluding VAT and ‘tea and coffee’ for a total value of approx. NOK 200 000. The total value will therefore be approx. NOK 1 500 000 excluding VAT. The total limit, including options, will therefore be approx. NOK 6 000 000. All the figures are based on the turnover in 2014 and they are not binding for HiOA. HiOA is the country's largest state university college with more than 17 000 students and approx. 1 850 employees, located in Pilestredet and Kjeller, as well as Sandvika.

Frist

Fristen for mottak av tilbud var 2016-03-07. Anskaffelsen ble publisert 2016-01-15.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2016-01-15 Kunngjøring av konkurranse
2016-08-30 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2016-01-15)
Gjenstand
Anskaffelsens omfang
Tittel: Office machinery, equipment and supplies except computers, printers and furniture
Antall eller omfang:
HiOA annually procures ‘office supplies, copypaper and envelopes with logos’ for a total value of approx. NOK 1 300 000 excluding VAT and ‘tea and coffee’ for a total value of approx. NOK 200 000. The total value will therefore be approx. NOK 1 500 000 excluding VAT. The total limit, including options, will therefore be approx. NOK 6 000 000. All the figures are based on the turnover in 2014 and they are not binding for HiOA.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Kontormaskineri, utstyr og forsyninger bortsett fra PC'er, printere og møbler 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for én eller flere delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Navn på tildelende myndighet: Høgskolen i Oslo og Akershus [Oslo and Akershus University College]
Postadresse: Postboks 4, St Olavs plass
Postnummer: 0130
Poststed: Oslo
Kontakt
E-post: innkjop@hioa.no 📧

Referanse
Datoer
Sendt dato: 2016-01-15 📅
Innleveringsfrist: 2016-03-07 📅
Publiseringsdato: 2016-01-19 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 012-017745
OJ-S-utgave: 12
Tilleggsinformasjon
The procurement and the tender documentation will be uploaded to the supplier portal Tuesday 19.1.2016 or Wednesday 20.1.2016. The tender documentation are only available electronically from the contracting authority's ‘supplier portal’, see the above website address and they will not be sent out by email/post. The tender documentation is in Norwegian and tenders shall be submitted in Norwegian. Tenders shall be submitted electronically via the contracting authority's ‘supplier portal’, see the above website address.
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Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Oslo and Akershus University College (HiOA) shall enter into a framework agreement with one or two suppliers, depending on how the suppliers score in total for the two separate product groups (sub areas), which are ‘office supplies, including copypaper and envelopes’ and ‘tea and coffee’. HiOA annually procures ‘office supplies, copypaper and envelopes with logos’ for a total value of approx. NOK 1 300 000 excluding VAT and ‘tea and coffee’ for a total value of approx. NOK 200 000. The total value will therefore be approx. NOK 1 500 000 excluding VAT. The total limit, including options, will therefore be approx. NOK 6 000 000. All the figures are based on the turnover in 2014 and they are not binding for HiOA. HiOA is the country's largest state university college with more than 17 000 students and approx. 1 850 employees, located in Pilestredet and Kjeller, as well as Sandvika.
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Delkontraktnummer: 1
Tittel på delkontrakt: Office suppliers, including copypaper and envelopes
Kort beskrivelse:
Office suppliers, including copypaper and envelopes. See the tender documentation for more information.
Antall eller omfang: HiOA annually procures ‘office supplies, copypaper and envelopes with logos’ for a total value of approx. NOK 1 300 000 excluding VAT. All the figures are based on the turnover in 2014 and they are not binding for HiOA.
Varighet: 48 måneder
Tilleggsinformasjon om delkontraktene:
The framework agreement is for two years, with an option for 1+1 year. The maximum total length of the framework agreement is therefore four years (48 months).
Delkontraktnummer: 2
Tittel på delkontrakt: Tea and coffee
Kort beskrivelse: Tea and coffee etc. See the tender documentation for further details.
Antall eller omfang: HiOA annually procures ‘tea and coffee’ for a total value of approx. NOK 200 000 excluding VAT. All the figures are based on the turnover in 2014 and they are not binding for HiOA.
Tilleggsinformasjon om delkontraktene:
The framework agreement is for two years, with an option for 1+1 year. The maximum total length of the framework agreement is therefore 4 years (48 months).
Beskrivelse av opsjoner:
The framework agreement(s) will be for 2 years, with an option for the contracting authority for 1+1 year. The maximum total length of the framework agreement(s) is therefore 4 years (48 months).
Referansenummer: Sak: 16/00320
Utførelsessted
Hovedsted eller utførelsessted: Oslo and Akershus, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement #1: Tax certificate (form RF-1316), joint tax and VAT certificate, not more than six months old, calculated from the deadline for the receipt of requests for participation. Foreign companies must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and fees. If the authorities in that country do not issue such certificates, the tenderer must submit a declaration which confirms that all taxes and fees are paid. The statement must be signed by the treasurer.
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Requirement #2: Tenderers shall be a legally established company. This is to be documented by a Company Registration Certificate. Foreign tenderers must present confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
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Requirement #3: The contracting authority requires that all tenderers, including any sub-suppliers, present a declaration form for work that shall be carried out in Norway confirming that the tenderer fulfils, or will fulfil by the contract award date, the legal requirements in Norway concerning health, safety and environment (HSE). HSE self-declaration in compliance with the FOA regulations, annex 2 on HSE. Tenderers are encouraged to use the template attached to the tender competition's other documents.
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Økonomisk og finansiell stilling:
Tenderers shall have sufficient financial strength to comply with the contractual obligations. This shall be documented by the accounts with the auditor's report for the last two accounting years. The tenderer's annual accounts including notes with the Board's and the auditor's reports from the last two years. If the Annual Financial Statements for the last year are not finished before the tender deadline for this contest expires, the last year's preliminary annual accounts should also be attached. The above mentioned information shall also be provided for any parent company.
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The tenderer may choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc.
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Minste nivå(er) av standarder:
Tenderers shall have sufficient financial strength to comply with the contractual obligations.
Teknisk og faglig kapasitet:
Documentation requirement #1: An overview of relevant deliveries/contracts in the last three years. The overview shall as a minimum include a short description of the delivery/contract, including general information on the content (product selection), extent, date, contract value and contracting authority (organisation/company, place and contact person).
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Documentation requirement #2: A short and general description of the company, with a focus on how the tenderer is organised for the execution of this contract, as well as how the tenderer will possibly* use collaboration partners/sub-suppliers to fulfil the contract.
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*The tenderer may choose to rely on other companies' capacity to meet the technical and professional qualification requirements. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc. With any collaborative constellations and use of sub suppliers, the tenderer shall attach the following:
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— Name, address and organisation number of collaboration partners/sub-suppliers.
— Description of which part of the assignment in service contracts shall be taken care of by collaboration partners/sub-suppliers.
— A signed document where each individual collaboration partner/sub-supplier confirms that they are committed to the fulfilment the contract.
Minste nivå(er) av standarder:
Tenderers shall have sufficient experience from similar deliveries, as well as an adequate product selection and the capacity to fulfil the contract.
Kontraktutførelse
Juridisk form som skal antas av gruppen av økonomiske operatører som kontrakten skal tildeles til:
The tenderer must be a legally established company. This is to be documented by a Company Registration Certificate. Foreign tenderers must present confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
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Andre særlige vilkår:
See the tender documentation including annexes. For example, ‘annex 1 — requirement specifications’ includes specific terms/requirements for the execution of the contract.

Prosedyre
Tilbudets gyldighetsperiode: 3 måneder
Språk
Andre språk: Norwegian.

Oppdragsgiver
Kontakt
Kontaktpunkt: Morten Riise
Navn: The procurement and the tender documentation will be uploaded to the supplier portal Tuesday 19.1.2016 or Wednesday 20.1.2016. See the website for the internet address
URL for ytterligere informasjon: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏
URL for dokumenter: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏
Navn: The supplier portal shall be used. See the website for the internet address
URL for deltakelse: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: Sak: 16/00320
Kilde: OJS 2016/S 012-017745 (2016-01-15)
Kunngjøring om tildeling av kontrakt (2016-08-30)
Gjenstand
Anskaffelsens omfang
Tittel: Coffee, tea and related products
Totalverdi for anskaffelsen: 450 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt
Felles innkjøpsordliste (CPV)
Kode: Kaffe, te og liknende produkter 📦

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Postadresse: Postboks 4, St. Olavs plass
Kontakt
Internettadresse: http://www.hioa.no 🌏
Telefon: +47 67235000 📞

Referanse
Datoer
Sendt dato: 2016-08-30 📅
Publiseringsdato: 2016-09-02 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 169-305347
Refererer til kunngjøring: 2016/S 012-017745
OJ-S-utgave: 169
Tilleggsinformasjon
See the tender notice for further information.

Gjenstand
Utførelsessted
Hovedsted eller utførelsessted: Oslo and Akershus.

Prosedyre
Tildelingskriterier
Kriterium: 1. Experienced quality of the offered products (50)
2. Price (50)

Tildeling av kontrakt

1️⃣
Dato for kontraktinngåelse: 2016-05-04 📅
Navn: Staples Norway AS
Postadresse: Per Krohgs vei 1
Poststed: Oslo
Land: Norge 🇳🇴

2️⃣
Navn: Wulff Supplies AS
Postadresse: Østensjøveien 36
Informasjon om tilbud
Antall mottatte tilbud: 2

Utfyllende informasjon
Klageinstans
Informasjon om frister for klage:
Cf. notification of contract award, submitted 4.5.2016, which means that the waiting period expired 19.5.2016 (12:00).
Kilde: OJS 2016/S 169-305347 (2016-08-30)
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