Framework agreement for coffee vending machines (hire and procurement) as well as the procurement of coffee beans

Høgskolen i Oslo og Akershus [Oslo and Akershus University College]

Oslo and Akershus University College (HiOA), c/o the Faculty for Technology, Art and Design (TKD), would like tenders for the operational leasing (hire) of 6 fully automatic new coffee vending machines. The machines shall serve a total of 265 employees: 1 machine shall be placed in Kjeller (Kunnskapsveien 55), 4 machines in Pilestredet 35, and 1 in Pilestredet 33. The machines shall cover the employees' need for coffee. A framework agreement will be signed with a tenderer and the rest of HiOA will also be able to make procurements on this contract. The framework agreement period will have a total length of 4 years. The framework agreement will have a duration of 2 years, with an option for the Contracting Authority to extend the agreement for 1 + 1 year, on the same terms.
HiOA has estimated the total amount over four years to be between 2 500 000 NOK— 3 000 000 NOK including VAT. This is a non-binding estimate based on the estimated total consumption, cf. annex 2 — price form, for both TKD and HiOA. HiOA has, amongst other things, estimated the total extent of coffee beans to approx. 10 000 kg over 4 years. The maximum TKD total price over 4 years, for 6 machines at TKD and the estimated coffee consumption is 1 900 000 NOK including VAT. This the TKD faculty's budget limit for 4 years, see letter (e) in annex 2 — price form. Tenders that exceed this requirement will not be considered. For further information on the requirement, content and estimated extent, see annex 1 — requirement specifications and annex 2 — price form.

Frist

Fristen for mottak av tilbud var 2016-08-29. Anskaffelsen ble publisert 2016-07-06.

Hvem?

• Høgskolen i Oslo og Akershus [Oslo and Akershus University College]

Hva?

• Elektrotermiske apparater › Elektriske kaffemaskiner
• Kaffe, te og liknende produkter › Kaffe
• Planter til fremstilling av drikkevarer › Kaffebønner

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2016-07-06	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2016-07-06)
Gjenstand
Anskaffelsens omfang
Tittel: Electric coffee makers
Antall eller omfang:

Oslo and Akershus University College (HiOA) has estimated the total amount over four years to be between 2 500 000 NOK — 3 000 000 NOK including VAT. This is a non-binding estimate based on the estimated total consumption, cf. annex 2 — price form, for both TKD and HiOA. HiOA has, amongst other things, estimated the total extent of coffee beans to approx. 10 000 kg over 4 years. The maximum TKD total price over 4 years, for 6 machines at TKD and the estimated coffee consumption is 1 900 000 NOK including VAT. This the TKD faculty's budget limit for 4 years, see letter (e) in annex 2 — price form. Tenders that exceed this requirement will not be considered. For information on the requirement, content and estimated extent, see annex 1 — requirement specifications and annex 2 — price form.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Elektriske kaffemaskiner 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Navn på tildelende myndighet: Høgskolen i Oslo og Akershus [Oslo and Akershus University College]
Postadresse: Postboks 4, St. Olavs plass
Postnummer: 0130
Poststed: Oslo
Kontakt
E-post: innkjop@hioa.no 📧

Referanse
Datoer
Sendt dato: 2016-07-06 📅
Innleveringsfrist: 2016-08-29 📅
Publiseringsdato: 2016-07-08 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 130-234259
OJ-S-utgave: 130
Tilleggsinformasjon

The procurement and the tender documentation will be uploaded to the supplier portal Thursday 14.7.2016 or Friday 15.7.2016. The tender documentation are only available electronically from the contracting authority's ‘supplier portal’, see the above website address and they will not be sent out by email/post. The tender documentation is in Norwegian and tenders shall be submitted in Norwegian. Tenders shall be submitted electronically via the contracting authority's ‘supplier portal’, see the above website address.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

HiOA has estimated the total amount over four years to be between 2 500 000 NOK— 3 000 000 NOK including VAT. This is a non-binding estimate based on the estimated total consumption, cf. annex 2 — price form, for both TKD and HiOA. HiOA has, amongst other things, estimated the total extent of coffee beans to approx. 10 000 kg over 4 years. The maximum TKD total price over 4 years, for 6 machines at TKD and the estimated coffee consumption is 1 900 000 NOK including VAT. This the TKD faculty's budget limit for 4 years, see letter (e) in annex 2 — price form. Tenders that exceed this requirement will not be considered. For further information on the requirement, content and estimated extent, see annex 1 — requirement specifications and annex 2 — price form.

Beskrivelse av opsjoner:

The framework agreement will have a duration of 2 years, with an option for the Contracting Authority to extend the agreement for 1 + 1 year, on unchanged terms. Written notification of the option being taken up must be given a minimum of one month before the contract expires. The framework agreement has, therefore, a maximum length of 4 years.

Varighet: 48 måneder
Referansenummer: Saksnr. 16/05000
Utførelsessted
Hovedsted eller utførelsessted: Oslo and Akershus.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement #1: Tax certificate (form RF-1316), joint tax and VAT certificate, not more than six months old, calculated from the deadline for the receipt of requests for participation. Foreign companies must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and fees. If the authorities in that country do not issue such certificates, the tenderer must submit a declaration which confirms that all taxes and fees are paid. The statement must be signed by the treasurer.

Requirement #2: Tenderers shall be a legally established company. This is to be documented by a Company Registration Certificate. Foreign tenderers must present confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.

Requirement #3: HiOA requires that all tenderers for this procurement, including any sub-suppliers, have, by the tender deadline, presented a self-declaration stating that the tenderer fulfils, or will fulfil by any award of contract, legal requirements in Norway within health, environment and safety (HSE). The HSE self-declaration shall be in accordance with the template that is attached to the competition's other documents.

Requirement #4: HiOA requires that all tenderers for this procurement, including any sub-suppliers, have, by the tender deadline, presented a signed self-declaration on conduct. The self-declaration shall be in accordance with the template that is attached to the competition's other documents.

Requirement #5: HiOA requires that all tenderers for this procurement, including any sub-suppliers, have, by the tender deadline, presented a signed self-declaration on the ‘Eight basic ILO conventions’. The self-declaration shall be in accordance with the template that is attached to the competition's other documents.

Økonomisk og finansiell stilling:

Tenderers shall have sufficient financial strength to comply with the contractual obligations. This shall be documented by the accounts with the auditor's report for the last 2 accounting years. The tenderer's annual accounts including notes with the Board's and the auditor's reports from the last two years. If the Annual Financial Statements for the last year are not finished before the tender deadline for this contest expires, the last year's preliminary annual accounts should also be attached. The above mentioned information shall also be provided for any parent company.

The tenderer may choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc.

Minste nivå(er) av standarder:

Tenderers shall have sufficient financial strength to comply with the contractual obligations.

Teknisk og faglig kapasitet:

The tenderer must have sufficient economic and financial capacity to be able to fulfil the contract.

Requirement # 1: The tenderer must have adequate implementation capability.

Requirement #2: The tenderer shall have sufficient experience from similar deliveries.

Requirement #3: Tenderers shall have any necessary public certifications for the leasing/sale of vending machines and the sale/delivery of coffee beans.

Requirement #4: Tenderers shall have good routines for taking care of both environmental and social requirements. This includes follow-up/inspection of sub-suppliers and producers and/or environmental label schemes (e.g. any UTZ Certified, Rainforest Alliance, Fairtrade, Debio etc.).

See the form on the supplier portal for a description of the documentation requirements for these 4 requirements.

Tenderers can choose to rely on other companies' capacity to fulfil the technical and professional qualification requirements, or to strengthen their technical and professional qualifications, but tenderers must, in this case, document that the resources in the companies that will be relied upon and prove that they will be able to use the necessary resources from them in the contract period, by, for example, enclosing a commitment statement (use the tender documentation Annex C Commitment Statement), guarantee, cooperation contract or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc.

Minste nivå(er) av standarder:

The tenderer must have sufficient economic and financial capacity to be able to fulfil the contract.

Kontraktutførelse
Juridisk form som skal antas av gruppen av økonomiske operatører som kontrakten skal tildeles til:

The interested party shall document that the enterprise is legally established. This is to be documented by a Company Registration Certificate. Foreign tenderers must present confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.

Andre særlige vilkår:

See the tender documentation including annexes. For example, ‘annex 1 — requirement specifications’ includes specific terms/requirements for the execution of the contract.

Prosedyre
Tilbudets gyldighetsperiode: 3 måneder
Språk
Andre språk: Norwegian.

Oppdragsgiver
Kontakt
Kontaktpunkt: Morten Riise
Navn: The procurement and the tender documentation will be uploaded to the supplier portal 14.7.2016 or 15.7.2016. See the website for the internet address
URL for ytterligere informasjon: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏
URL for dokumenter: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏
URL for deltakelse: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: Saksnr. 16/05000
Kilde: OJS 2016/S 130-234259 (2016-07-06)

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