Competition with negotiation on tender management and contract administration system

Trondheim kommune [Trondheim municipality]

Trondheim kommune, hereafter called the Contracting Authority, invites tenderers to a competition with negotiation in connection with the procurement of tender management and contract administration system (TMS/CAS).
The objective of implementing TMS/CAS is to achieve better, simpler and more secure procurements. The system shall meet the requirement for procurements in accordance with regulations, and at the same time ensure the requirement for validating procurements. The aim is to implement a fully electronic system from the preparation of tender documentation and qualification documentation, to the award of contract and further contract follow-up.
The services must follow the intention in:
— Prevailing applicable Law on Public Procurements, hereafter PPA [LOA], with associated regulations,
— The regulations on IT standards in public administration dated 5.4.2013 no 959.

Frist

Fristen for mottak av tilbud var 2016-08-31. Anskaffelsen ble publisert 2016-08-01.

Hvem?

• Trondheim kommune [Trondheim municipality]

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2016-08-01	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2016-08-01)
Gjenstand
Anskaffelsens omfang
Tittel: Procurement software package
Antall eller omfang:

The assignment period will be 3 years from when the contract is signed with an option for an extension for 1 and 1 year at a time, cf. point 4.1 in SSA-D and SSA-V. An upper limit on the duration of the agreement is 10 years.The estimated procurement value is approx. 1 900 000 NOK. This is based on the estimated costs for a 4-year period. This is reflected in Trondheim municipality's budget limit for the procurement.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare for innkjøp 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Trondheim kommune [Trondheim municipality]
Postadresse: Postboks 2300 Sluppen
Postnummer: 7004
Poststed: Trondheim
Kontakt
Internettadresse: http://www.trondheim.kommune.no/ 🌏
E-post: innkjop.postmottak@trondheim.kommune.no 📧
Telefon: +47 72540000 📞

Referanse
Datoer
Sendt dato: 2016-08-01 📅
Innleveringsfrist: 2016-08-31 📅
Publiseringsdato: 2016-08-05 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 150-272558
OJ-S-utgave: 150

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The objective of implementing TMS/CAS is to achieve better, simpler and more secure procurements. The system shall meet the requirement for procurements in accordance with regulations, and at the same time ensure the requirement for validating procurements. The aim is to implement a fully electronic system from the preparation of tender documentation and qualification documentation, to the award of contract and further contract follow-up.

The services must follow the intention in:

— Prevailing applicable Law on Public Procurements, hereafter PPA [LOA], with associated regulations,

— The regulations on IT standards in public administration dated 5.4.2013 no 959.

Antall eller omfang:

The estimated procurement value is approx. 1 900 000 NOK. This is based on the estimated costs for a 4-year period. This is reflected in Trondheim municipality's budget limit for the procurement.

Antall mulige forlengelser: 7
Tidsramme for senere kontrakter: 84 måneder
Referansenummer: 16/30078
Utførelsessted
Hovedsted eller utførelsessted: Trondheim.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement:

— The tenderer shall be a legally established company.

— The tenderer shall be registered in a trade register in the country where the tenderer is established (for Norwegian tenderers the Company Registration Certificate is sufficient).

— The tenderer tax and VAT payments shall be in order.

Documentation requirement:

* Company Registration Certificate (§17-10).

— Registration certificates in professional registers as determined by legislation in the country in which the tenderer is established.

—Tax Certificate for tax and VAT, not older than six months. The certificates can be obtained from the local tax collection office or the tax office. (§17-14). Use RF-1244.

—Norwegian tenderers who are not VAT obliged must provide confirmation of this from the Norwegian tax authorities. (§17-14). Use RF-1244.

— Foreign tenderers must submit certificates from authorities equivalent to the Norwegian authorities.

Økonomisk og finansiell stilling:

—The company's most recent annual report, as well as recent information which is of relevance for the company's fiscal figures (§17-8).

—The company's annual financial statements or extracts thereof.

— Credit assessment of the tenderer, not older than six months calculated from the deadline for receipt of tenders. The evaluation shall be based on the last known fiscal figures with an indication of how the credit rating has developed during the past 3 years.

The assessment shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, see www.datatilsynet.no

The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale.

Minste nivå(er) av standarder:

— The tenderer must have the economic capacity to carry out the assignment/contract,

—The tenderer must be credit worthy.

Teknisk og faglig kapasitet:

— The tenderer shall fill in Appendix 4 Experience in order to state experience in the form of the largest relevant projects/deliveries in the last 3 years.

To the degree that contracting authority considers it necessary to verify the tenderer's stated relevant experience, the contracting authority reserves the right to contact the stated references.

— The tenderer shall describe their capacity to carry out the delivery including the number of consultants who are relevant for the assignment. Annex 5 Capacity shall be used.

Additional documentation to this shall not be delivered.

CVs and other documentation connected to consultants will possibly be requested through the tender documentation for the service providers who are qualified.

* An account of the quality assurance system/quality management system. With clarification of the methodology for the specific description of the tenderer's system and routines for documentation and quality assurance of software. If the company is certified, evidence of the certification must be attached.

— The company's environmental status should be confirmed by completing the enclosed form. Environmental Requirements for the company, see Appendix 2.

Minste nivå(er) av standarder:

— Relevant experience and competence is required from equivalent assignments in relation to the nature and scope of the procurement.

— The tenderer is required to have sufficient relevant capacity to fulfil the requested delivery.

— Tenderers must have a well-functioning quality assurance system/quality management system.

— The tenderer shall employ environmental management measures for the fulfilment of the contract.

Kontraktutførelse
Andre særlige vilkår:

Requirement:

— The Contracting Authority requires that the tenderer's wages and working conditions are in accordance with generally applicable collective agreements or national collective agreements for the area covered by the contract.

Documentation requirement:

— The tenderer shall enclose a self-declaration confirming that wages and working conditions are in accordance with the generally applicable collective agreements or national collective agreements, see appendix 3.

In those cases where sub-contractors with manufacturing sites in countries outside the EU/EEA are used, it must be established that international concordance of work environment and employee's rights are met.

Personalets navn og faglige kvalifikasjoner ✅

Prosedyre
Minste antall kandidater: 3
Objektive utvelgelseskriterier:

The procurement will be executed as a competition with negotiations in accordance with the parts I and III of the regulation. All interested tenderers can send in a request for participation in the competition.

From the received requests on participation in the competition, the Contracting Authority will invite a minimum of three tenderers.

Fewer tenderers than stated can be invited in circumstances where the are not a sufficient number of tenderers who fulfil the qualification requirement PPR FOA § 17-6 (3). The tender documentation shall be sent to the tenderers who are qualified and who best fulfil the pre-qualification requirements.

Negotiations will only take place with tenderers who have a realistic possibility of being awarded the contract, and a maximum of four tenderers. A first reduction of the offers can occur prior to the first round of negotiations. The reduction of the offers will occur according to the award criteria in the tender documentation which will be sent out to pre-qualified tenderers, cf. PPR § 20-11.

Dato for utsendelse av invitasjoner: 2016-09-05 📅
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 942 110 464
Kontakt
Kontaktpunkt: Trondheim kommune
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/3610 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/146734 🌏

Referanse
Datoer
Startdato: 2017-02-01 📅
Sluttdato: 2027-01-31 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 16/30078
Kilde: OJS 2016/S 150-272558 (2016-08-01)

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