The procurement of a joint system for orders and invoice management — Pre-qualification

Direktoratet for økonomistyring (DFØ) (The Norwegian Government Agency for Financial Management)

DFØ was established 1.1.2004 (then the Centre for Government Financial Management, SSØ), as an administrative body under the Ministry of Finance. The agency's task is to strengthen the government financial management and improve the use of resources in the area. DFØ is an advisor for central authorities within government financial management and it carries out administration assignments for all government entities. DFØ's main assignments are to administer and communicate knowledge on compliance with the financial rules in the government, to administer the group systems for government accounts and the government's group account scheme as well as provide financial services, including payroll and accounting services, to approx. 75 percent of the government agencies. DFØ is also responsible for carrying out analyses and reviews that shall form the basis for the development of governmental management.
The objective of the procurement is enter into an agreement regarding the delivery of a system with a joint future oriented platform that shall cover the clients' total requirements for the entire process ‘from orders to payment’. The procured system will be included in the accounting services that DFØ offer the clients.
The system shall have the possibility to be easily integrated with Unit4 Business World (former Agresso), the E-trade platform, access points and other current and any future professional systems.
See the prequalification documents for detailed information.

Frist

Fristen for mottak av tilbud var 2015-11-26. Anskaffelsen ble publisert 2015-10-27.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Basware

Hvem?

• Direktoratet for økonomistyring (DFØ) (The Norwegian Government Agency for Financial Management)

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2015-10-27	Kunngjøring av konkurranse
2016-07-04	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2015-10-27)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Antall eller omfang:

The estimated contract value, including options, is between 30 000 000 NOK and 40 000 000 NOK.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Navn på tildelende myndighet: Direktoratet for økonomistyring (DFØ) (The Norwegian Government Agency for Financial Management)
Postadresse: Postboks 7154
Postnummer: 0130
Poststed: Oslo
Kontakt
Internettadresse: http://www.dfo.no 🌏
E-post: postmottak@dfo.no 📧
Telefon: +47 40007997 📞

Referanse
Datoer
Sendt dato: 2015-10-27 📅
Innleveringsfrist: 2015-11-26 📅
Publiseringsdato: 2015-10-30 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 211-383930
OJ-S-utgave: 211

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The objective of the procurement is enter into an agreement regarding the delivery of a system with a joint future oriented platform that shall cover the clients' total requirements for the entire process ‘from orders to payment’. The procured system will be included in the accounting services that DFØ offer the clients.

The system shall have the possibility to be easily integrated with Unit4 Business World (former Agresso), the E-trade platform, access points and other current and any future professional systems.

See the prequalification documents for detailed information.

Beskrivelse av opsjoner: Information about options is given in the tender documents.
Antall mulige forlengelser: 12
Varighet: 048 måneder
Referansenummer: 15/693
Utførelsessted
Hovedsted eller utførelsessted: Oslo/Trondheim.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

The providers shall/will in case of contract award, comply with statutory Norwegian requirements in relation to Health, Safety and Environment (HSE) (The Public Procurement Regulations § 3-4).

— HSE self-declaration, (see annex 2).

The self-declaration shall be signed by the manager and an employee

Tenderers shall ensure that the employees in their company and others who contribute to fulfilment of the contract do not have worse wage and work conditions than those in tariff agreements, regulations or what is otherwise seen as normal for the relevant profession in Norway. This only applies to employees who are directly involved in fulfilling the contract.

— The tenderer shall document, via a self-declaration, that the wage and work conditions for those who contribute to the fulfilment of the contract, are not contrary to the tariff agreements, regulations or what is otherwise seen as normal for the relevant profession in Norway.

The tenderer is required to be a legally established company.

— For Norwegian companies: Company Registration Certificate shall be enclosed.

— For foreign companies: Documentation verifying that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.

Økonomisk og finansiell stilling:

Sufficient financial strengt is required to carry out the assignment.

— Credit rating from a certified credit institution.

The credit assessment shall be a rating (include a credit rating, part judgement and historical rating). The credit rating shall be carried out by a publicly certified credit institution. The credit rating must not be lower than score A (creditworthy) or equivalent if a different form of score is used (assessment of figures).

The credit rating shall be based on the most recent known accounting figures (annual accounts for 2014 and accounting figures for the third quarter of 2015).

If the tenderer has any valid reasons for not being able to provide the documentation requested, the tenderer may prove its financial position with any other document that is acceptable to the Contracting Authority. If the tenderer has such valid reasons, he may contact the contracting authority in writing in order to clarify which other documentation is acceptable.

The tenderer shall have settled conditions in relation to payment of tax and VAT (the Public Procurement Regulations § 3-3).

The contracting authority will consider arrears, if any.

— Certificate for VAT (VAT-certificate) and certificate for tax.

The certificates are to be submitted as attachments to the application and within the delivery deadline, as confirmation that tax and VAT premiums have been paid. The certificates shall be issued by the chief municipal treasurer at the tenderer's place of business and by the tax officer in the relevant company's home county.

— Tenderers with a business address outside of Norway must submit certificates confirming that the tenderers have the taxes and fees in order in their homeland.

The certificates should not be older than six (6) months from the application deadline.

Teknisk og faglig kapasitet:

Sufficient competence and capacity to implement the assignment, including competence and capacity to handle DFØ's requirements both during the introductory stage and later in the process.

A description shall be given of the tenderer's technical personnel and/or technical entities the tenderers have at their disposal to fulfil the contract. Describe the following:

— Total number of employees.

— The total number of employees with experience from three projects or more. The projects must involve joint systems for orders and invoice management.

— Number of employees with more than 3 years technical experience with systems involving orders and invoice management. The function the employees had in the projects must also be described.

— Number of employees with experience with integrations between system for orders and invoice management and other systems.

Experience from assignments of equivalent size, complexity and scope (with relevance to the object of this tender contest).

— List of the three most relevant assignments the previous three years, including information of the assignment's value/scope, date and recipient (name, telephone number and/or e-mail address).

Relevant assignments shall be verified by presenting certificates issued or confirmed by the relevant contracting authority. If a verification or certificate is unattainable, a statement from the tenderer can be accepted.

References may be contacted if a clarification of the assignment's relevance is required. However, it is the tenderer's responsibility to substantiate relevance through the description.

Established routines for quality assurance of the services.

— Description of the tenderer's quality assurance routines. If applicable, documentation of relevant certification (e.g. certification in the ISO-9000 series).

Prosedyre
Minste antall kandidater: 3
Største antall kandidater: 5
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 986252932
Kontakt
Kontaktpunkt: Hanne Stavrum Olsen
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/3516 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/137269 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 15/693
Kilde: OJS 2015/S 211-383930 (2015-10-27)

Kunngjøring om tildeling av kontrakt (2016-07-04)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 16 500 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2016-07-04 📅
Publiseringsdato: 2016-07-07 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 129-232402
Refererer til kunngjøring: 2015/S 211-383930
OJ-S-utgave: 129

Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 16 500 000 💰
19 500 000 💰

Prosedyre
Tildelingskriterier
Kriterium: 1. Quality (60)
2. Implementation (25)
3. Price (15)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2016-06-30 📅
Navn: Basware
Postadresse: Drammensveien 288, Postboks 241
Poststed: Lilleaker
Postnummer: 0216
Land: Norge 🇳🇴
Informasjon om tilbud
Antall mottatte tilbud: 4
Kilde: OJS 2016/S 129-232402 (2016-07-04)

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