Storage of sensitive documents

Oslo Universitetssykehus HF (Oslo University Hospital)

Oslo University Hospital's (abbreviated and henceforth referred to as OUS) shall externally store patient medical records, and there is a need to bring the records from this external store to the hospital and then back again.
In accordance with requirements for the retrieval of documents when needed, OUS must have an overview over which and where the records/folders are stored. Not all of the medical records are registered in the new electronic patients' systems since this applies for patients only who are not subject to treatment or have been treated subsequent to implementation of the systems that are registered there. This requires that all medical records/folders must be registered with names and personal identification numbers, and then registered in the service provider's own system.

Frist

Fristen for mottak av tilbud var 2015-11-10. Anskaffelsen ble publisert 2015-10-01.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2015-10-01 Kunngjøring av konkurranse
2015-11-06 Tilleggsinformasjon
2015-11-18 Tilleggsinformasjon
Kunngjøring av konkurranse (2015-10-01)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Antall eller omfang:
Currently approximately 28 000 shelf metres of somatic patient medical records are externally stored.
Totalverdi for anskaffelsen: 25 000 000 💰
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Laveste pris

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Offentligrettslig organ
Navn på tildelende myndighet: Oslo Universitetssykehus HF (Oslo University Hospital)
Postadresse: Kirkeveien 166
Postnummer: 0407
Poststed: Oslo
Kontakt
E-post: uxsyvt@ous-hf.no 📧
Telefon: +47 23075249 📞

Referanse
Datoer
Sendt dato: 2015-10-01 📅
Innleveringsfrist: 2015-11-10 📅
Publiseringsdato: 2015-10-06 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 193-350761
OJ-S-utgave: 193
Tilleggsinformasjon
Awarding of contract will occur based on which tender offer has the lowest annual total price in relation to that which is to be priced. OUS will evaluate the tenderers based on the total annual costs to OUS. All non-recurring costs are converted into annuals costs distributed over ten years. No interest is calculated on the amounts.
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Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Oslo University Hospital's (abbreviated and henceforth referred to as OUS) shall externally store patient medical records, and there is a need to bring the records from this external store to the hospital and then back again.
In accordance with requirements for the retrieval of documents when needed, OUS must have an overview over which and where the records/folders are stored. Not all of the medical records are registered in the new electronic patients' systems since this applies for patients only who are not subject to treatment or have been treated subsequent to implementation of the systems that are registered there. This requires that all medical records/folders must be registered with names and personal identification numbers, and then registered in the service provider's own system.
Vis mer
Referansenummer: 2015/14274
Utførelsessted
Hovedsted eller utførelsessted: Oslo.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Tenderers must provide an updated company register certificate.
If the tenderer has in the last 5 years been convicted for corruption, fraud or money laundering, or is guilty of criminal offences concerning professional conduct, the judgement and subject matter must be accounted for.
Økonomisk og finansiell stilling:
Tenderers must submit Annual Financial Statement for the last two financial years, as well as the auditors reports.
The Tenderer may be subject to credit appraisal.
Newly established companies must submit accounts and auditor's reports for the period the company has been in operation.
A bank guarantee can be submitted that provides equivalent guarantee for the ability to fulfil the contract.
Teknisk og faglig kapasitet:
Short description of the Tenderer's personnel and technical units that the Tenderer has at disposal for fulfilment of the contract.
Documentation on education and professional qualifications for the company in general.
Documentation containing information about education and professional qualifications of the person(s) responsible for providing the requested service (CVs must be enclosed).
A police certificate is desired for employees who shall handle documents from OUS.
List of the most important and most relevant deliveries over the last 3 years, including information about value and time frame, as well as the name of the recipient.
If a tenderer will use sub providers, a binding statement shall be enclosed that states that the tenderer can use the necessary resources in the entire contract period.
A statement of the technical equipment at the Tenderer's disposal in connection with execution of the contract/assignment.
In order to qualify to submit tenders, the Directorate for Cultural Heritage's requirements must be complied with.
It is also a requirement that physical storage of the documents is not further away than the requirement to provide financial aid with a vehicle to OUS can be carried out well within the time limit.
Kontraktutførelse
Juridisk form som skal antas av gruppen av økonomiske operatører som kontrakten skal tildeles til:
Tenderers must provide an updated company register certificate.
Tax and paid VAT certificates.
The certificate must not be more than 6 months from the deadline for receipt of tenders. Any arrears must be explained / justified.

Prosedyre
Varighet av rammeavtalen i år: 10
Begrunnelse for rammeavtaler med varighet over fire år:
We have stored approximately 28 000 shelf meters of patient medical records, and it is completely impossible to have to move these every fourth year. (The move will take approximately 3 months.).
Språk
Språk: dansk 🗣️
svensk 🗣️
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 993 467 049
Kontakt
Kontaktpunkt: Tore L. Syvertsen
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/2680 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/136423 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 2015/14274
Tilleggsinformasjon
Awarding of contract will occur based on which tender offer has the lowest annual total price in relation to that which is to be priced.
OUS will evaluate the tenderers based on the total annual costs to OUS. All non-recurring costs are converted into annuals costs distributed over ten years. No interest is calculated on the amounts.
Kilde: OJS 2015/S 193-350761 (2015-10-01)
Tilleggsinformasjon (2015-11-06)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon

Referanse
Datoer
Sendt dato: 2015-11-06 📅
Innleveringsfrist: 2015-11-26 📅
Publiseringsdato: 2015-11-11 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 218-398817
Refererer til kunngjøring: 2015/S 193-350761
OJ-S-utgave: 218
Kilde: OJS 2015/S 218-398817 (2015-11-06)
Tilleggsinformasjon (2015-11-18)
Referanse
Datoer
Sendt dato: 2015-11-18 📅
Innleveringsfrist: 2015-12-01 📅
Publiseringsdato: 2015-11-20 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 225-410524
OJ-S-utgave: 225
Kilde: OJS 2015/S 225-410524 (2015-11-18)
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