Open tender contest for a tender management system and contract administration system (TMS/CAS)

Trondheim kommune (Trondheim municipality)

Trondheim municipality (thereafter the customer) invite tenderers to an open tender contest for a tender management system and contract administration system.
The objective of implementing TMS/CAS is to achieve better, simpler and more secure procurements. The system shall meet the requirement for procurements in accordance with regulations, and at the same time ensure the requirement for validating procurements. The aim is to implement a fully electronic system from the preparation of tender documentation and qualification documentation, to the award of contract and further contract follow-up.
The services must follow the intention in:
— the Public Procurements Act dated 16.7.1999 no. 69, hereafter LOA.
— The Public Procurement Regulations dated 7.4.2006 no. 402, hereafter FOA.
— The regulations on IT standards in public administration dated 5.4.2013 no. 959.
1.
The services shall always be updated in accordance with the current rules.

Frist

Fristen for mottak av tilbud var 2016-02-10. Anskaffelsen ble publisert 2015-12-22.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2015-12-22 Kunngjøring av konkurranse
2016-02-18 Tilleggsinformasjon
Kunngjøring av konkurranse (2015-12-22)
Gjenstand
Anskaffelsens omfang
Tittel: Procurement software package
Antall eller omfang:
The assignment period will be three years from when the contract is signed with an option for an extension for one and one year at a time, cf. point 4.1 in SSA-D and SSA-V. The estimated contract value is approx. 1 500 000 NOK — 1 800 000 NOK. This is based on the estimated costs for a four year period. This is reflected in Trondheim municipality's budget limit for the procurement. Tenders that significantly exceed the budget limit can be rejected.1 500 0001 800 000
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare for innkjøp 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Trondheim kommune (Trondheim municipality)
Postadresse: Postboks 2300 Sluppen
Postnummer: 7004
Poststed: Trondheim
Kontakt
Internettadresse: http://www.trondheim.kommune.no/ 🌏
E-post: innkjop.postmottak@trondheim.kommune.no 📧
Telefon: +47 72540000 📞

Referanse
Datoer
Sendt dato: 2015-12-22 📅
Innleveringsfrist: 2016-02-10 📅
Publiseringsdato: 2015-12-24 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 249-456301
OJ-S-utgave: 249

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Trondheim municipality (thereafter the customer) invite tenderers to an open tender contest for a tender management system and contract administration system.
The objective of implementing TMS/CAS is to achieve better, simpler and more secure procurements. The system shall meet the requirement for procurements in accordance with regulations, and at the same time ensure the requirement for validating procurements. The aim is to implement a fully electronic system from the preparation of tender documentation and qualification documentation, to the award of contract and further contract follow-up.
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The services must follow the intention in:
— the Public Procurements Act dated 16.7.1999 no. 69, hereafter LOA.
— The Public Procurement Regulations dated 7.4.2006 no. 402, hereafter FOA.
— The regulations on IT standards in public administration dated 5.4.2013 no. 959.
1.
The services shall always be updated in accordance with the current rules.
Antall eller omfang:
The assignment period will be three years from when the contract is signed with an option for an extension for one and one year at a time, cf. point 4.1 in SSA-D and SSA-V. The estimated contract value is approx. 1 500 000 NOK — 1 800 000 NOK. This is based on the estimated costs for a four year period. This is reflected in Trondheim municipality's budget limit for the procurement. Tenders that significantly exceed the budget limit can be rejected.
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Estimert verdi eksklusive mva: 1 500 000 💰
1 800 000 💰
Referansenummer: 15/12699
Utførelsessted
Hovedsted eller utførelsessted: Trondheim.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement:
— The tenderer shall be a legally established company.
— The tenderer shall be registered in a trade register in the country where the tenderer is established.
— The tenderer tax and VAT payments shall be in order.
— Tenderer shall comply with statutory HSE requirements.
Documentation requirement:
—Company Registration Certificate (§ 17-10)
— Certificates of registration in professional registers as determined by legislation in the country where the tenderer is established (applies only for foreign tenderers).
—Tax Certificate for tax and VAT, not older than six months. The certificates can be obtained from the local tax collection office or the tax office. (§17-14).
— Foreign tenderers must provide certificates from authorities equivalent to the Norwegian authorities.
— HSE self-declaration must be filled in, see Annex 3.
Økonomisk og finansiell stilling:
— The company's most recent Annual Report, as well as recent information which is of relevance to the company's accounting figures (§17-8).
—The company's annual financial statements or extracts thereof.
— Credit assessment of the tenderer, not older than six months calculated from the deadline for receipt of tenders. The evaluation shall be based on the last known fiscal figures with an indication of how the credit rating has developed during the past three years.
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The assessment shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, see www.datatilsynet.no
The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale.
Minste nivå(er) av standarder:
— The tenderer must have the economic capacity to carry out the assignment/contract.
—The tenderer must be credit worthy.
Teknisk og faglig kapasitet:
— Overview of the company's total manpower.
— Tenderers shall present references for the offered TMS/CAS system.
— Statement of quality assurance system/ quality management system.
If the company is certified, evidence of the certification must be attached.
— Account of the information securing system.
— The company's environmental status should be confirmed by completing the enclosed form. Environmental requirements for the company ( § 17-13, 2) see Annex 4.
Minste nivå(er) av standarder:
— The tenderer shall have a level of staffing that the contracting authority considers satisfactory — this applies to both scope and qualifications.
—Experience from similar contracts is required.
—The tenderer must have a well-functioning quality assurance system / quality management system
— Tenderers shall have an information securing system that functions well.
— The tenderer shall employ environmental management measures for the fulfilment of the contract.
Kontraktutførelse
Innskudd og garantier som kreves: See the tender documentation.
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See the tender documentation.
Juridisk form som skal antas av gruppen av økonomiske operatører som kontrakten skal tildeles til: See the tender documentation.
Andre særlige vilkår:
Requirement:
— The Contracting Authority requires that the tenderer's wages and working conditions are in accordance with generally applicable collective agreements or national collective agreements for the area covered by the contract.
Documentation requirement:
— The tenderer shall enclose a self-declaration confirming that wages and working conditions are in accordance with the generally applicable collective agreements or national collective agreements, see appendix 5.
— In cases where sub-providers with manufacturing sites in countries outside the EU/EEA are used, the company shall be assured that international agreementss for working conditions and employees'rights are fulfilled.
Personalets navn og faglige kvalifikasjoner ✅

Prosedyre
Tilbudets gyldighetsperiode: 006 måneder
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 942 110 464
Kontakt
Kontaktpunkt: Trondheim kommune
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/3610 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/139132 🌏

Referanse
Datoer
Startdato: 2015-05-02 📅
Sluttdato: 2018-04-30 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 15/12699
Kilde: OJS 2015/S 249-456301 (2015-12-22)
Tilleggsinformasjon (2016-02-18)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon

Referanse
Datoer
Sendt dato: 2016-02-18 📅
Publiseringsdato: 2016-02-20 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 036-059356
Refererer til kunngjøring: 2015/S 249-456301
OJ-S-utgave: 36
Kilde: OJS 2016/S 036-059356 (2016-02-18)
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