HFK-15-0159 Finance system

Hordaland fylkeskommune (Hordaland county)

Hordaland county shall procure a finance system. The aim is to procure an integrated, future orientated and user friendly system. This procurement will allow the county to facilitate good and efficient work processes.
The finance system shall be an optimal tool for HFK today and in the coming years as regards functionality, price and options for simple scaling in the event of organisational changes in the county.
The complete qualification documentation can be downloaded from the contracting authority's supplier portal. The request for participation shall also be submitted here. The portal's address is:
https://anskaffingar.hfk.no/Avantra/Customer/Hordaland/Modules/Purchase/Published/

Frist

Fristen for mottak av tilbud var 2015-09-01. Anskaffelsen ble publisert 2015-06-30.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Visma Unique AS

Hvem?

• Hordaland fylkeskommune (Hordaland county)

Hva?

Hvor?

• Hordaland
• Norge › Norge
• Oslo
• Oslo og Akershus
• Vestlandet

Anskaffelseshistorikk

Dato	Dokument
2015-06-30	Kunngjøring av konkurranse
2016-03-19	Kunngjøring om tildeling av kontrakt
2019-03-01	Frivillig forhåndskunngjøring om åpenhet
2019-03-01	Endring av en kontrakt/konsesjon i løpet av dens varighet

Kunngjøring av konkurranse (2015-06-30)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Hordaland fylkeskommune (Hordaland County)
Postadresse: Postboks 7900
Postnummer: 5020
Poststed: Bergen
Kontakt
Internettadresse: https://anskaffingar.hfk.no/Avantra/Customer/Hordaland/Modules/Purchase/Published/ 🌏
E-post: erik.forde@inventura.no 📧

Referanse
Datoer
Sendt dato: 2015-06-30 📅
Innleveringsfrist: 2015-09-01 📅
Publiseringsdato: 2015-07-04 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 127-234336
OJ-S-utgave: 127

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The finance system shall be an optimal tool for HFK today and in the coming years as regards functionality, price and options for simple scaling in the event of organisational changes in the county.

The complete qualification documentation can be downloaded from the contracting authority's supplier portal. The request for participation shall also be submitted here. The portal's address is:

https://anskaffingar.hfk.no/Avantra/Customer/Hordaland/Modules/Purchase/Published/

Utførelsessted
Hovedsted eller utførelsessted: Hordaland, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

The tenderer shall be up to date with: the payment of tax and VAT.

Documentation:

— Tax certificate for tax and VAT, not older than six months calculated from the tender deadline

— Foreign service providers shall provide certificates from equivalent authorities to the Norwegian ones.

The tenderer shall have a functioning HSE- system

HSE self-declaration. The attached template can be used, cf. annex 3.

Tenderers shall not be legally convicted for participation in a criminal organisation or for corruption, fraud or laundering money.

Self-declaration about conduct. The attached template can be used, cf. annex 4.

The tenderer must be a legally established company

— Norwegian companies: Company Registration Certificate

— Foreign companies: Proof that the company is registered in the trade or business registry as prescribed in the legislation of the country in which the supplier is established.

Økonomisk og finansiell stilling:

The tenderer must have the financial capacity to implement the assignment/contract.

Documentation:

The supplier's annual accounts including notes with board and audit reports from the last 2 years.

If the Annual Financial Statement for the last year has not been completed by the tender deadline for this competition, provisional Annual Financial Statement for last year must be provided.

The contracting authority reserves the right to obtain a credit rating of the service provider itself. Financial strength will be evaluated in relation to turnover, operating profit margin, solidity and liquidity.

Teknisk og faglig kapasitet:

The tenderer shall have experience from equivalent assignments.

Equivalent assignments means assignments for the implementation of a finance system for customers in the public sector or major private companies.

Documentation:

Tenderers shall document up to three relevant references during the last three years. The reference form in Appendix 3 shall be used to describe experience from relevant deliveries.

The supplier shall cover the following points for all references:

— Extent (hours/finance, system and types of modules)

— Challenges associated with the delivery

— Division of responsibility between the customer and the supplier in the implementation project and in the operational phase

— If sub suppliers were used, their roles and extent shall be described separately

Futhermore tenderers shall describe experience with:

— Implementation

— Project management

— Integration with other (third-party) systems

— Development work

— Training and courses

— Testing

— Establishing an optimal operating environment

— Service and maintenance

This description must contain adequate information about the delivery so that the contracting authority can evaluate whether this is relevant or not.

References may be contacted if necessary to clarify the relevance of the assignment. However, it is still the tenderer's responsibility to substantiate relevance through the description.

The supplier shall have the ability and capacity to provide the required services.

Own company:

A brief, overall description of the activities shall be provided that includes:

— A description of the company's business idea, general organisation and number of employees

— Core competence related to the delivery

Partners/sub-suppliers:

In the case of any collaboration and use of sub-contracors, the supplier shall attach the following:

— Name, address and organisation number of the sub-suppliers.

— A description of which parts of the contract sub-suppliers are responsible for.

If the supplier is relying on sub-suppliers to meet one or more of the qualification requirements, adequate documentation should be provided to enable the sub-suppliers to prove that the requirement has been met. Furthermore, the sub suppliers shall sign a binding statement. The attached template can be used, cf. annex 6.

The tenderer shall have a good, well-functioning quality assurance system for the requested services that will be provided.

Description of the tenderer's quality assurance system and quality management system

copy of the system certificate issued by an accredited certification body or equivalent documentation.

Prosedyre
Forventet antall kandidater: 5
Språk
Andre språk: Norwegian.

Oppdragsgiver
Kontakt
Kontaktpunkt: Erik Førde
Navn: Hordaland fylkeskommune [Hordaland County]

Referanse
Datoer
Startdato: 2016-01-01 📅
Sluttdato: 2017-01-01 📅
Kilde: OJS 2015/S 127-234336 (2015-06-30)

Kunngjøring om tildeling av kontrakt (2016-03-19)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 15 000 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Kontakt
E-post: marte.hustveit.hauge@hfk.no 📧
Telefon: +47 55239351 📞

Referanse
Datoer
Sendt dato: 2016-03-19 📅
Publiseringsdato: 2016-03-22 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 057-096951
Refererer til kunngjøring: 2015/S 127-234336
OJ-S-utgave: 57

Prosedyre
Tildelingskriterier
Kriterium: 1. Project execution (25)
2. Technical and functional solutions (40)
3. Total costs (20)
4. Maintenance and user support (15)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2016-03-15 📅
Navn: Visma Unique AS
Postadresse: Karenslyst alle 56
Poststed: Oslo
Postnummer: 0277
Land: Norge 🇳🇴
Informasjon om tilbud
Antall mottatte tilbud: 2

Oppdragsgiver
Kontakt
Kontaktpunkt: Marte Hustveit Hauge
Kilde: OJS 2016/S 057-096951 (2016-03-19)

Frivillig forhåndskunngjøring om åpenhet (2019-03-01)
Gjenstand
Anskaffelsens omfang
Referansenummer: HFK/15/159
Kort beskrivelse:

Hordaland County and Sogn og Fjordane County shall from 1.1.2020 merge to Vestland County. Both counties are currently using the financial system Visma Enterprise. Hordaland county has been given the authority to extend the contract for the delivery of the system to include the entire Vestland County (see the separate alteration notice).

Totalverdi for anskaffelsen: 18 819 590 NOK 💰
Metadata for kunngjøring
Dokumenttype: Frivillig forhåndskunngjøring om åpenhet
Felles innkjøpsordliste (CPV)
Tilleggs-CPV: Programvare relatert til forretningsvirksomhet 📦
Utførelsessted
NUTS-region: Vestlandet 🏙️

Prosedyre
Prosedyretype: V: Kontrakttildeling uten forutgående publisering
Tildelingskriterier
Ikke spesifisert

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Hordaland fylkeskommune
Postadresse: postboks 7900
Kontakt
Internettadresse: http://www.hordaland.no 🌏
E-post: siv.kristiansen@hfk.no 📧
Telefon: +47 55278055 📞

Referanse
Datoer
Sendt dato: 2019-03-01 📅
Publiseringsdato: 2019-03-06 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 046-106703
Refererer til kunngjøring: 2016/S 057-096951
OJ-S-utgave: 46

Tildeling av kontrakt
Land: Oslo 🏙️
Totalverdi for anskaffelsen: 18 819 590 NOK 💰

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 938 626 367
Kontakt
Kontaktpunkt: Siv Kristiansen

Utfyllende informasjon
Klageinstans
Navn: Hordaland fylkeskommune
Postadresse: Postboks 7900
Poststed: Bergen
Postnummer: 5020
Land: Norge 🇳🇴
E-post: siv.kristiansen@hfk.no 📧
Kilde: OJS 2019/S 046-106703 (2019-03-01)

Endring av en kontrakt/konsesjon i løpet av dens varighet (2019-03-01)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 15 500 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Endring av en kontrakt/konsesjon i løpet av dens varighet
Utførelsessted
NUTS-region: Hordaland 🏙️

Prosedyre
Tildelingskriterier
Ikke aktuelt

Referanse
Identifikatorer
Kunngjøringsnummer: 2019/S 046-106705

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Hordaland county shall procure a new finance system. Our aim is to procure an integrated, future oriented and user-friendly system. The county wants to use this procurement to facilitate good and efficient work processes.

Varighet: 96 måneder

Tildeling av kontrakt
Totalverdi for anskaffelsen: 15 500 000 NOK 💰

Oppdragsgiver
Kontakt
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Company/CompanyInformation/Index/2651 🌏
Kilde: OJS 2019/S 046-106705 (2019-03-01)

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