Document management and improvement system

Sørlandet Sykehus HF (Sørlandet Hospital)

Sørlandet Hospital, Sunnaas Hospital, Telemark Hospital, Hospital Partner and Betanien Hospital invite tenderers to a contest with negotiation about entry of agreement on adaptation, introduction and maintenance of documentation management and improvement system.
The document management and improvement system shall support standardised work processes in improvement work and document management.
The document management system shall be an archive, management and publication tool for business management on all levels and areas in the organisation.
The improvement system shall support work with unwanted events, complaints, internal and external audits and inspection, risk evaluation and cause analyses and statistics, reporting and analysis.
The system shall safeguard the relevant legislation for processing and storage of sensitive information.
Regional and national standards for encoding/classification shall ensure precise definitions of target figures, encoding and repetitive information.
Functional and technical requirements of system solution shall be in accordance with national and regional requirements and guidelines.
The assignment comprises:
— Document management system at Telemark Hospital, Hospital Partners and Betanien Hospital.
— The improvement system at Sørlandet Hospital, Sunnaas Hospital, Telemark Hospital, Hospital Partner and Betanien Hospital.
Furthermore, there are options to the procurement for all of the health companies and non commercial hospitals with operational agreements in South-Eastern Regional Health Authority. As of the date this is written, none of these have reported the need for a new procurement.
Tenderers can submit tender offers on one system that includes both standardised work processes in improvement work and document management, or can submit a tender offer on only 1 of the systems.
The solution should be highly user-friendly and have high accessibility and facilitate increased efficiency. At the same time it should provide a cost effect and secure operating system.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. (http://permalink.mercell.com/53694690.aspx). Then follow the instructions on the website.

Frist

Fristen for mottak av tilbud var 2015-11-27. Anskaffelsen ble publisert 2015-10-28.

Hvem?

• Sørlandet Sykehus HF (Sørlandet Hospital)

Hva?

Hvor?

• Sør-Østlandet

Anskaffelseshistorikk

Dato	Dokument
2015-10-28	Kunngjøring av konkurranse
2015-11-24	Tilleggsinformasjon

Kunngjøring av konkurranse (2015-10-28)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Antall eller omfang: 8 000 000
Totalverdi for anskaffelsen: 8 000 000 💰
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Sørlandet Sykehus HF (Sørlandet Hospital)
Postadresse: Egsveien 100
Postnummer: 4615
Poststed: Kristiansand S
Kontakt
E-post: bjarte.borge.pedersen@sshf.no 📧
Telefon: +47 37075174 📞
Faks: +47 37014086 📠

Referanse
Datoer
Sendt dato: 2015-10-28 📅
Innleveringsfrist: 2015-11-27 📅
Publiseringsdato: 2015-10-30 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 211-383917
OJ-S-utgave: 211
Tilleggsinformasjon

Souther-Eastern Regional Health Authority owns 11 underlying subsidiary health companies. These are: — Akershus universitetssykehus HF (Akershus University Hospital); — Vestre Viken HF (Vestre Viken Health Region); — Oslo universitetssykehus HF (Oslo University Hospital); — Sunnaas sykehus HF (Sunaas Hospital); Sykehuset i Vestfold HF (SiV) (Vestfold Hospital); — Sykehuset Innlandet HF (Innlandet Hospital); — Sykehuset Telemark HF (Telemark Hospital); — Sykehuset Østfold HF (Østfold Hospital); — Sørlandet sykehus HF (Sørlandet Hospital); — Sykehusapotekene HF (The Hospital Pharmacies); — Sykehuspartner HF (Hospital Partners). The region has operations agreements with 5 non commercial hospitals (non-profit/foundations): — Betanien Hospital; — Diakonhjemmet Hospital; — Lovisenberg Diakonale Hospital; — Martina Hansens Hospital; — Revmatismesykehuset (Revmatisme Hospital).

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The document management and improvement system shall support standardised work processes in improvement work and document management.

The document management system shall be an archive, management and publication tool for business management on all levels and areas in the organisation.

The improvement system shall support work with unwanted events, complaints, internal and external audits and inspection, risk evaluation and cause analyses and statistics, reporting and analysis.

The system shall safeguard the relevant legislation for processing and storage of sensitive information.

Regional and national standards for encoding/classification shall ensure precise definitions of target figures, encoding and repetitive information.

Functional and technical requirements of system solution shall be in accordance with national and regional requirements and guidelines.

The assignment comprises:

— Document management system at Telemark Hospital, Hospital Partners and Betanien Hospital.

— The improvement system at Sørlandet Hospital, Sunnaas Hospital, Telemark Hospital, Hospital Partner and Betanien Hospital.

Furthermore, there are options to the procurement for all of the health companies and non commercial hospitals with operational agreements in South-Eastern Regional Health Authority. As of the date this is written, none of these have reported the need for a new procurement.

Tenderers can submit tender offers on one system that includes both standardised work processes in improvement work and document management, or can submit a tender offer on only 1 of the systems.

The solution should be highly user-friendly and have high accessibility and facilitate increased efficiency. At the same time it should provide a cost effect and secure operating system.

The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. (http://permalink.mercell.com/53694690.aspx). Then follow the instructions on the website.

Referansenummer: 15/07825
Utførelsessted
Hovedsted eller utførelsessted: The hospitals named in the documents.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

K01 — Requirement: The business must not have arrears connected to the payment of taxes and duties to the government. Documented by: Certificate for tax and VAT. The certificate shall not be more than 6 months old. Any arrears must be explained / justified. Foreign tenderers must submit the corresponding confirmation that government taxes and fees have been paid in the country where the tenderer has its place of business.

K02 — Requirement: Tenderer shall be a legally established company. Documented by: Updated Company Registration Certificate or certificates of registration in professional register as determined by legislation in the country where the tenderer is established.

K03 — Requirement: Tenderer shall have sound professional conduct. Documentation: if during the past 5 years the tenderer has been convicted of corruption, fraud or money laundering, or guilty of criminal offences concerning professional conduct, the judgement and subject matter must be accounted for.

Økonomisk og finansiell stilling:

K04 — Requirement: The Tenderer shall have sufficient economic and financial solidity to be able to fulfil the contractual obligations. Documented by: The Contracting Authority will assess the tenderer's fulfilment of the qualification requirements in the following manner:

Last submitted Annual Financial Statement with notes including auditor's statement.

— Income statement and balance sheet for the last six months if it is more than 6 months since the last Annual Financial Statement.

— Tenderers are free to substantiate their economic and financial standing by any other document, including for example by a parent company guarantee.

— The contracting authority will itself obtain a rating report from www.purehelp.no in order to verify that the tenderer has sufficient economic and financial ability.

The Contracting Authority will evaluate whether the tenderer has sufficient economic and financial solidity to fulfil the contractual obligations, i.a. with emphasis on whether or not the tenderer has profitable operations, positive cash flow in the last year, and positive equity.

Teknisk og faglig kapasitet:

K05 — Requirement: Tenderers shall have good qualifications and capacity related to the delivery. Documented by:

1. A brief and general description of the tenderer and their organisation and the areas of activity.

2. A confirmation that the tenderer has ability in the form of professional qualifications and capacity to undertake the assignment.

3. When filling out table 1 below, give an overview of the average total number of employees and the number of employed consultants in the last three years in the areas that are relevant to the procurement, as well as turn over of all employees and consultants at the tenderer.

K06 — Requirement: Tender must be able to demonstrate a good and well functioning quality assurance system. Documented by: Application shall contain a general description of quality assurance procedures for these types of procurements (not a description of the quality assurance procedures in general for the tenderer's activity). If sub-contracts shall be used, the tenderer is requested to describe how the methods for quality assurance for this actual procurement are safeguarded in the relationship between tenderer and the sub-contractors.

K07 — Requirement: The tenderer is required to have relevant experience from similar assignments. Documented by:

1. Number of relevant deliveries of document management and/or improvement systems during the last three (3) years.

2. A detailed description shall be given of one (1) to three (3) of the most important and most relevant deliveries in the last (3) years. Tenderer is requested to fill out Annex 4 — Reference list.

Prosedyre
Minste antall kandidater: 3
Objektive utvelgelseskriterier:

— Relevant deliveries and references (ref. point 3.3.3) weighting: 40 %.

— The tenderer's capacity (ref. point 3.3.1) weighting: 40 %.

— Methods of quality assurance (ref. point 3.3.2) weighting: 20 %.

Språk
Andre språk: Norwegian.

Oppdragsgiver
Kontakt
Kontaktpunkt: Bjarte Borge Pedersen
URL for deltakelse: http://permalink.mercell.com/53694690.aspx 🌏
Navn: Mercell Norge AS
Postadresse: Karihaugveien 89
Poststed: Oslo
Postnummer: 1086
E-post: support@mercell.com 📧
URL for ytterligere informasjon: http://permalink.mercell.com/53694690.aspx 🌏
URL for dokumenter: http://permalink.mercell.com/53694690.aspx 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 15/07825
Tilleggsinformasjon

Souther-Eastern Regional Health Authority owns 11 underlying subsidiary health companies. These are:

— Akershus universitetssykehus HF (Akershus University Hospital);

— Vestre Viken HF (Vestre Viken Health Region);

— Oslo universitetssykehus HF (Oslo University Hospital);

— Sunnaas sykehus HF (Sunaas Hospital);

Sykehuset i Vestfold HF (SiV) (Vestfold Hospital);

— Sykehuset Innlandet HF (Innlandet Hospital);

— Sykehuset Telemark HF (Telemark Hospital);

— Sykehuset Østfold HF (Østfold Hospital);

— Sørlandet sykehus HF (Sørlandet Hospital);

— Sykehusapotekene HF (The Hospital Pharmacies);

— Sykehuspartner HF (Hospital Partners).

The region has operations agreements with 5 non commercial hospitals (non-profit/foundations):

— Betanien Hospital;

— Diakonhjemmet Hospital;

— Lovisenberg Diakonale Hospital;

— Martina Hansens Hospital;

— Revmatismesykehuset (Revmatisme Hospital).

Kilde: OJS 2015/S 211-383917 (2015-10-28)

Tilleggsinformasjon (2015-11-24)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon

Referanse
Datoer
Sendt dato: 2015-11-24 📅
Publiseringsdato: 2015-11-26 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 229-417258
Refererer til kunngjøring: 2015/S 211-383917
OJ-S-utgave: 229
Kilde: OJS 2015/S 229-417258 (2015-11-24)

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