Cleaning services for Frydenlund, P32 and P35 (Framework agreement)

Høgskolen i Oslo og Akershus (HiOA)

HiOA shall enter into framework agreement with 1 tenderer for cleaning services for the Frydenlund area (start up 0.108.2015) and Pilestredet 32 and 35 (start up 1.1.2016). The framework agreement will be entered into for 2 years with an option for extension with 1 + 1 years, altogether 4 years.
The framework agreement includes i.a. permanent cleaning in accordance with INSTA 800 and additional services (for example extra cleaning, temporary employees and window cleaning). The cleaning area is up to approx. 75 000 square metres at start up, but can change during the contract period. The value of the contract is estimated to be between 70 000 000 NOK and 80 000 000 NOK , excluding VAT, over 4 years. The estimate is based on previous figures and does not entail any obligation for HiOA or rights for the Tenderer.
The tender documentation is only accessible electronically on the Supplier portal (see address under contact information). Tenders shall also be submitted electronically via the Supplier portal.

Frist

Fristen for mottak av tilbud var 2015-06-01. Anskaffelsen ble publisert 2015-04-21.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2015-04-21 Kunngjøring av konkurranse
2015-07-07 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2015-04-21)
Gjenstand
Anskaffelsens omfang
Tittel: Cleaning and sanitation services
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Renholds- og saniteringstjenester 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Navn på tildelende myndighet: Høgskolen i Oslo og Akershus (HiOA)
Postadresse: Postboks 4, St. Olavs plass
Postnummer: 0130
Poststed: Oslo
Kontakt
E-post: innkjop@hioa.no 📧

Referanse
Datoer
Sendt dato: 2015-04-21 📅
Innleveringsfrist: 2015-06-01 📅
Publiseringsdato: 2015-04-24 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 080-142245
OJ-S-utgave: 80
Tilleggsinformasjon
The tender documentation is only available electronically on the Contracting Authority's Supplier Portal (see address above). Tender offers shall be delivered electronically via the Supplier portal.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
HiOA shall enter into framework agreement with 1 tenderer for cleaning services for the Frydenlund area (start up 0.108.2015) and Pilestredet 32 and 35 (start up 1.1.2016). The framework agreement will be entered into for 2 years with an option for extension with 1 + 1 years, altogether 4 years.
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The framework agreement includes i.a. permanent cleaning in accordance with INSTA 800 and additional services (for example extra cleaning, temporary employees and window cleaning). The cleaning area is up to approx. 75 000 square metres at start up, but can change during the contract period. The value of the contract is estimated to be between 70 000 000 NOK and 80 000 000 NOK , excluding VAT, over 4 years. The estimate is based on previous figures and does not entail any obligation for HiOA or rights for the Tenderer.
Vis mer
The tender documentation is only accessible electronically on the Supplier portal (see address under contact information). Tenders shall also be submitted electronically via the Supplier portal.
Antall mulige forlengelser: 2
Tidsramme for senere kontrakter: 12 måneder
Varighet: 48 måneder
Referansenummer: 15/02506
Utførelsessted
Hovedsted eller utførelsessted: Oslo, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement: The tenderer shall be a legally established company.
Documentation requirement:
— Norwegian tenderers: Company registration certificate
— Foreign tenderers: Confirmation that the tenderer is registered in a trade register or company register in accordance with the laws of the country where the tenderer is established.
Requirement: For work which shall be performed in Norway the tenderer must comply with the Norwegian HSE requirements.
Documentation requirement: Filled out and signed HSE self-declaration in accordance with PPR appendix 2.
Requirement: The tenderer must have their affairs in order with respect to the payment of tax, employer contribution and value added tax (VAT).
Documentation requirement: Tax certificates not older than 6 months from the deadline for receipt of tenders. Tax certificates mean:
For Norwegian tenderers:
Certificate for tax and VAT (RF-1244) issued by the Tax Office (joint certificate - new arrangement that came into being 1.10.2014).
For foreign suppliers:
Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of tax and duties. If the authorities in the relevant country do not issue such certificates, the tenderer shall provide a declaration confirming that all taxes and duties have been paid. The declaration shall be approved and signed by the tenderer's Financial Director/ person responsible for Finance.
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Økonomisk og finansiell stilling:
Requirement: The tenderer shall have sufficient financial strength to be able to fulfil the contract.
Documentation requirement: Credit rating report, not older than six months, from Dun & Bradstreet, Lindorff Decision or the equivalent. If there is no credit report, the tenderer may as an alternative submit financial statements with auditor reports for the last 2 financial years. If the financial statements for the last year are not completed by the qualification deadline, interim financial statement for the current year may be attached.
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The above mentioned information shall also be provided for any parent company.
The Contracting Authority reserves the right to demand/obtain further information in order to verify that the tenderer has sufficient financial strength.
The tenderer may choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial standing. The tenderer must then document the resources of the companies he will rely on and show that he will have authority over the necessary resources from these companies during the contract period, for example by providing a commitment statement, warranty, collaboration agreement or similar. This is valid regardless of the legal nature of the connection between the companies, i.e. that the supporting businesses either can be the tenderer's parent company, an other company in the same group, a collaborating partner or similar.
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Minste nivå(er) av standarder: See the requirement specifications.
Teknisk og faglig kapasitet:
Requirement: The supplier must have adequate execution capabilities.
Documentation requirement #1:
Brief and general description of the business, including:
— A brief overview of the company's history, organisation and ownership, as well as a description of the existing business in relation to the relevant assignment.
— Description of the how the tenderer will be organised for this assignment, with an overview of the number of employees who will be used in this contract, divided into cleaners, cleaning managers and administration.
— A concise description of the overall quality assurance system that the tenderer will use as a basis for the execution of the contract.
Documentation requirement #2:
Overview of corresponding INSTA 800 deliveries in the last 3 years. The overview shall contain as a minimum
— Brief description of the delivery (type of cleaning etc.),
— The delivery's value and size (area),
— Time frame for execution.
— Name, and telephone number of the reference person at the Contracting Authority.
The tenderer may choose to rely on other companies' capacity to meet the technical and professional qualification requirements.
The tenderer must then document the resources of the companies he will rely on and show that he will have authority over the necessary resources from these companies during the contract period, by, for example, submitting a commitment statement. warranty, collaboration agreement or similar. This is valid regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can be either the tenderer's parents company, or another company in the same group, a collaborating partner or similar.
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Collaborative partners/sub suppliers:
With any collaborative constellations and use of sub suppliers, the tenderer shall attach the following:
— Name, address and organisation number (company registration) for the sub supplier.
— Description of which part of the service contracts shall be taken care of by sub suppliers.
Requirement: To ensure low environmental impact of the service during the contract period, it is required that the tenderer for the relevant assignment can offer:
— System for measuring and monitoring consumption of fuels
— System for measuring and monitoring of plastic bag consumption
— System for measuring and monitoring of chemical consumption
— System for quality assurance of the cleaning, training, ethics and authority requirements
Documentation requirement:
Provide a statement of existing procedures which document that the requirement is met.
Valid licences for the Swan label in accordance with the requirements for Cleaning services Version 2.1 or later are considered to be valid documentation for all of the requirements. Valid licences for the Eco-lighthouse Certificate are also considered to be valid documentation. If the business has a certified environmental management system in accordance with ISO 14 001 or EMAS, where these procedures are implemented, it is satisfactory for the auditor to declare this.
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Requirement: Tenderer shall be approved for cleaning activities in accordance with the regulations on public approval of cleaning businesses and the purchase of cleaning services (FOR 2012-05-08 no. 408).
Dated print out — not older than 1 month when the tender is submitted — showing that the tenderer is ‘Approved’ in
The Norwegian Labour Inspection Authority's register of approved cleaning businesses.
Kontraktutførelse
Andre særlige vilkår:
If this competition includes services or building and construction work in accordance with the regulations of 8.2.2008 no. 112 About wages and working conditions in public contracts, separate requirements and grounds connected to this apply, see the tender documentation for further information.
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Utførelsen av tjenesten er forbeholdt et bestemt yrke:
Regulation about public approval of cleaning businesses and the purchase of cleaning services (FOR 2012-05-08 no. 408).

Prosedyre
Tilbudets gyldighetsperiode: 2015-09-01 📅
Dato for åpning av tilbud: 2015-06-01 📅
Åpningssted: Oslo, Norway.
Sted: Oslo, Norway.
Tildelingskriterier
Kriterium: 1. Competence in the provision of the services (40)
2. Environment (20)
3. Price (40)
Språk
Andre språk: Norwegian.

Oppdragsgiver
Kontakt
Kontaktpunkt: Tobias Brokhaug Persson
Navn: The supplier portal
Kontaktpunkt: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/
URL for ytterligere informasjon: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏
URL for dokumenter: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏
URL for deltakelse: https://sourcing.amesto.com/avantra/Customer/hioa/modules/purchase/published/ 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 15/02506
Kilde: OJS 2015/S 080-142245 (2015-04-21)
Kunngjøring om tildeling av kontrakt (2015-07-07)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 45 000 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Høgskolen i Oslo og Akershus (Oslo and Akershus University College)
Kontakt
Telefon: +47 67235000 📞

Referanse
Datoer
Sendt dato: 2015-07-07 📅
Publiseringsdato: 2015-07-10 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 131-241728
Refererer til kunngjøring: 2015/S 80-142245
OJ-S-utgave: 131

Tildeling av kontrakt
Dato for kontraktinngåelse: 2015-06-19 📅
Navn: ISS Facility Services AS
Postadresse: Pb 132 Økern
Poststed: Oslo
Postnummer: 0509
Land: Norge 🇳🇴
Informasjon om tilbud
Antall mottatte tilbud: 10
Kilde: OJS 2015/S 131-241728 (2015-07-07)
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