15/7378 Competition — framework agreement for the hire of multi-functional machines

Rogaland fylkeskommune

Rogaland county and Kolumbus AS, hereafter called the contracting authority, invite tenderers to an open tender contest for the hire of multi-functional machines. The framework agreement will choose one tenderer for the entire framework agreement. Rogaland county and Kolumbus AS are independent legal objects and will sign separate contracts with the winner of the competition. Rogaland county has the secretariat function in the procurement and will handle all contact with tenderers in the competition.
The contracting authority currently has a framework agreement with Konica Minolta Business Solutions Norway AS. Each machine has an underlying contract for 5 years. The contracting authority currently has approx. 190 multi-functional machines in the different entities. The underlying contracts for approx. 80 % of these machines expire during the new contract period.
The ICT and Archive Section administers ICT for all the entities in Rogaland county, in addition to the company Tannhelse Rogaland and the limited company Kolumbus AS.
The machines will be gradually replaced during the contract period. Only new machines shall be offered. Procurements of multi-functional machines fall outside this framework agreement.
Based on figures from 2014, this framework agreement will have a total value of approx. 15 000 000 NOK over 4 years. This amount is an estimate and it can deviate throughout the new framework agreement.
General information on the contracting authority can be found at www.rogfk.no and www.kolumbus.no
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. (http://permalink.mercell.com/50368229.aspx). Then follow the instructions on the website.

Frist

Fristen for mottak av tilbud var 2015-07-03. Anskaffelsen ble publisert 2015-05-22.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Konica Minolta Business Solutions Norway AS

Hvem?

• Rogaland fylkeskommune

Hva?

• Fotokopiering og offsettrykk utstyr › Kontormaskiner og forretningsmaskiner
• Fotokopiering og offsettrykk utstyr › Offsettmaskiner til kontorbruk
• Optiske lesere › Scannere til datamaskiner
• Skrivere og plottere › Laserprintere
• Utstyr til kopiering og varmekopiering › Fotokopimaskiner

Hvor?

• Rogaland

Anskaffelseshistorikk

Dato	Dokument
2015-05-22	Kunngjøring av konkurranse
2015-07-01	Tilleggsinformasjon
2015-07-04	Tilleggsinformasjon
2016-03-01	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2015-05-22)
Gjenstand
Anskaffelsens omfang
Tittel: Photocopiers
Antall eller omfang: The 2 years, with an option for a contract extension of 1 + 1 year.15 000 000
Totalverdi for anskaffelsen: 15 000 000 💰
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Fotokopimaskiner 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Rogaland Fylkeskommune
Postadresse: Fakturamottak, PB 299
Postnummer: 4002
Poststed: Stavanger
Kontakt
E-post: bjorn.olav.vorland@rogfk.no 📧
Telefon: +47 51516673 📞

Referanse
Datoer
Sendt dato: 2015-05-22 📅
Innleveringsfrist: 2015-07-03 📅
Publiseringsdato: 2015-05-27 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 100-183416
OJ-S-utgave: 100

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The contracting authority currently has a framework agreement with Konica Minolta Business Solutions Norway AS. Each machine has an underlying contract for 5 years. The contracting authority currently has approx. 190 multi-functional machines in the different entities. The underlying contracts for approx. 80 % of these machines expire during the new contract period.

The ICT and Archive Section administers ICT for all the entities in Rogaland county, in addition to the company Tannhelse Rogaland and the limited company Kolumbus AS.

The machines will be gradually replaced during the contract period. Only new machines shall be offered. Procurements of multi-functional machines fall outside this framework agreement.

Based on figures from 2014, this framework agreement will have a total value of approx. 15 000 000 NOK over 4 years. This amount is an estimate and it can deviate throughout the new framework agreement.

General information on the contracting authority can be found at www.rogfk.no and www.kolumbus.no

The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. (http://permalink.mercell.com/50368229.aspx). Then follow the instructions on the website.

Antall eller omfang: The 2 years, with an option for a contract extension of 1 + 1 year.
Antall mulige forlengelser: 2
Tidsramme for senere kontrakter: 24 måneder
Referansenummer: 15/7378
Utførelsessted
Hovedsted eller utførelsessted: Rogaland, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

K 01 Tax and VAT certificate. Requirement: Tenderers shall have their tax and VAT payments in order. Documentation: A tax and VAT certificate shall be submitted that is not older than 6 months from the deadline for receipt of tenders. See: http://www.skatteetaten.no/no/Om-skatteetaten/Kontakt-oss/E-post/Send-ny-epost/Annet/Bestill-attester-eller-utskrifter/Attest-for-skatt-og-merverdiavgift/ If a tenderer plans to use sub suppliers, a tax certificate must also be submitted for them.

K 03 Company Registration Certificate — Requirement: The tenderer must be a legally established company. Documented by: Company Registration Certificate or equivalent from the tenderer's home country.

K 04 HSE self-declaration — Requirement: The tenderer shall vouch for the company working systematically to comply with the health, environment and safety legislation and that they comply with the internal control regulations. The tenderer must also confirm that the company is legally organised in relation to applicable tax and working environment regulations for employees' professional and social rights, and shall accept that the contracting authority has the right to review and verify the company's system for safeguarding of health, environment and safety. Documented by: A signed HSE self-declaration.

Økonomisk og finansiell stilling:

K 05 — Credit rating — Requirement: The tenderer shall have the financial ability to fulfil the contract. Documentation: The contracting authority will obtain a credit rating from Experian. The tenderer must achieve a minimum rating of ‘creditworthy’. The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's economic situation. If the tenderer knows that the requirement regarding the financial capacity to carry out the contract cannot be met via the credit rating as specified above, the tenderer can submit other documentation with the tender that confirms a satisfactory financial capacity.

Teknisk og faglig kapasitet:

K 06 — Experience Requirement: Tenderers are required to have experience from at least 2 relevant contracts for the hire of multi-functional machines to major contracting authorities with many users. Documentation of excellent implementation ability is required. Documentation: A list of the most important deliveries or provided services in the last 3 years. The list shall contain a brief description of the assignment, the scope/value of the delivery, date and name of the customer and a short description, telephone no., email address and name of the customer's contact person.

Prosedyre
Varighet av rammeavtalen i år: 2
Tilbudets gyldighetsperiode: 2015-09-30 📅
Dato for åpning av tilbud: 2015-07-03 📅
Åpningssted: Rogaland county, Central Administration, Stavanger.
Sted: Rogaland county, Central Administration, Stavanger.
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 971045698
Kontakt
Kontaktpunkt: Bjørn Olav Vorland
URL for deltakelse: http://permalink.mercell.com/50368229.aspx 🌏
Navn: Mercell Norge AS
Postadresse: Karihaugveien 89
Poststed: Oslo
Postnummer: 1086
E-post: support@mercell.com 📧
URL for ytterligere informasjon: http://permalink.mercell.com/50368229.aspx 🌏
URL for dokumenter: http://permalink.mercell.com/50368229.aspx 🌏

Referanse
Datoer
Startdato: 2016-01-01 📅
Sluttdato: 2019-12-31 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 15/7378
Kilde: OJS 2015/S 100-183416 (2015-05-22)

Tilleggsinformasjon (2015-07-01)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon

Referanse
Datoer
Sendt dato: 2015-07-01 📅
Publiseringsdato: 2015-07-04 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 127-234317
Refererer til kunngjøring: 2015/S 100-183416
OJ-S-utgave: 127
Kilde: OJS 2015/S 127-234317 (2015-07-01)

Tilleggsinformasjon (2015-07-04)
Referanse
Datoer
Sendt dato: 2015-07-04 📅
Innleveringsfrist: 2015-07-24 📅
Publiseringsdato: 2015-07-09 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 130-239817
OJ-S-utgave: 130
Kilde: OJS 2015/S 130-239817 (2015-07-04)

Kunngjøring om tildeling av kontrakt (2016-03-01)
Gjenstand
Anskaffelsens omfang
Tittel: Photocopying and offset printing equipment
Totalverdi for anskaffelsen: 15 000 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Fotokopiering og offsettrykk utstyr 📦

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Rogaland Fylkeskommune (Rogaland County)

Referanse
Datoer
Sendt dato: 2016-03-01 📅
Publiseringsdato: 2016-03-05 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 046-077178
OJ-S-utgave: 46

Prosedyre
Tildelingskriterier
Kriterium: 1. Price (50)
2. Quality samples (30)
3. Qualities (20)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2015-10-02 📅
Navn: Konica Minolta Business Solutions Norway AS
Postadresse: Maridalsveien 323
Poststed: Oslo
Postnummer: 0872
Land: Norge 🇳🇴
E-post: 09400@konicaminolta.no 📧
Internettadresse: www.konicaminolta.no 🌏
Kilde: OJS 2016/S 046-077178 (2016-03-01)

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