EEA002-2014 Vehicle Management Services

Os kommune (Hordaland)

The acquisition applies to management of the awarding authority's fleet, including company owned cars (approx. 80 units).
The acquisition also involves leasing of new vehicles within various group during the term of the contract. In addition, the supplier must manage a database of all registered vehicles (tractors, trailers, boats, excavators etc).
The municipality wants tender offer for vehicle management services and example tenders on certain selected car types in accordance with the description in appendix 2 and 3 of this tender document.
By specification of the municipality's requirements, want and need for financing and administration services the municipality has focused on the need for professional, vehicle related assistance and desired service supply.
Tendering suppliers shall in the letter of offer describe what interest rate conditions shall be offered by lease financing, and which management services are not offered (cfr. Required specification for delivery of vehicle management services) and what price is offered for the management solution (administration fees per vehicle per month.).It is assumed that the administrative fee for leased and municipality owned vehicles is identical.
The municipality wishes to primarily dead with one supplier, and under otherwise similar terms of offer this will be the deciding factor for the supplier selection
Awarding of contracts (individual call-off/ordering during the term of the contract) shall be made on the basis of the terms and conditions as stated in the framework agreement.

Frist

Fristen for mottak av tilbud var 2014-02-24. Anskaffelsen ble publisert 2014-01-09.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2014-01-09 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2014-01-09)
Gjenstand
Anskaffelsens omfang
Tittel: Passenger cars
Antall eller omfang:
Administration of the municipality's fleet of approximately 80 cars with their fuel consumption, service, repairs, tyre dealer and purchase/lease of new cars.
Totalverdi for anskaffelsen: 16 000 000 💰
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Personbiler 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Os kommune (Hordaland)
Postadresse: Postboks 84
Postnummer: 5202
Poststed: Os i Hordaland
Kontakt
E-post: sism@os-ho.kommune.no 📧
Telefon: +47 56575143 📞
Faks: +47 56575001 📠

Referanse
Datoer
Sendt dato: 2014-01-09 📅
Innleveringsfrist: 2014-02-24 📅
Publiseringsdato: 2014-01-11 📅
Identifikatorer
Kunngjøringsnummer: 2014/S 008-010507
OJ-S-utgave: 8

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The acquisition applies to management of the awarding authority's fleet, including company owned cars (approx. 80 units).
The acquisition also involves leasing of new vehicles within various group during the term of the contract. In addition, the supplier must manage a database of all registered vehicles (tractors, trailers, boats, excavators etc).
The municipality wants tender offer for vehicle management services and example tenders on certain selected car types in accordance with the description in appendix 2 and 3 of this tender document.
By specification of the municipality's requirements, want and need for financing and administration services the municipality has focused on the need for professional, vehicle related assistance and desired service supply.
Tendering suppliers shall in the letter of offer describe what interest rate conditions shall be offered by lease financing, and which management services are not offered (cfr. Required specification for delivery of vehicle management services) and what price is offered for the management solution (administration fees per vehicle per month.).It is assumed that the administrative fee for leased and municipality owned vehicles is identical.
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The municipality wishes to primarily dead with one supplier, and under otherwise similar terms of offer this will be the deciding factor for the supplier selection
Awarding of contracts (individual call-off/ordering during the term of the contract) shall be made on the basis of the terms and conditions as stated in the framework agreement.
Varianter vil bli akseptert ✅
Referansenummer: EØS002-2014 Biladmin.tjenester
Utførelsessted
Hovedsted eller utførelsessted: Os kommune

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirements: The supplier should have arranged conditions with respect to the payment of tax.
Documentation:
Tax Certificate, issued by the Tax Office or Tax Collection Office (form RF-1244 B). The Tax Certificate must not be issued more than 6 months from the tender deadline.
Foreign suppliers are to provide authorisation from the corresponding authorities in the countries where they are registered for tax.
If the authorities in respective countries do not issue such authorisation, the supplier must provide a declaration form regarding whether there is arrears on tax and if so the size of this. The declaration must be signed.
Requirements: The supplier should have arranged conditions with respect to the payment of VAT.
VAT certificate (Certificate for paid tax issued by the Tax Office or Tax Collection Office (form RF-1244)) which is not issued more than 6 months before the tender deadline.
If the authorities in respective countries do not issue such authorisation, the supplier must provide a declaration form regarding whether there is arrears on value-added tax and if so the size of this. The declaration must be signed.
Requirements: The supplier shall be a legally established enterprise.
Company Registration Certificate, which is not issued more than 12 months before the tender deadline. Foreign suppliers must prove that the company is registered in a professional register or business register as prescribed in legislation in the countries where the supplier is established.
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Requirements: compliance with HSE regulations.
Suppliers who shall perform work in Norway must meet the requirements for health, safety and environment as the Norwegian authorities at any time establish.
Appendix 3 - HSE a declaration form is filled out. The declaration shall not be issued more than 6 months before the tender deadline.
All of the requirements in paragraph 3.2 above, covers the documentation requirement also of any sub-contractors, required documentation is a declaration from the supplier.
Wages and working conditions
Provider will attach a declaration form confirming that wages and working conditions are in accordance with the Norwegian (or his/her country's) agreements, e.g. Wage Agreements.
In those cases where sub-contractors with manufacturing sites in countries outside the EU/EEA are used, it must be established that international consistency of work environment and employee's rights are met. This should be confirmed by supplier.
Økonomisk og finansiell stilling:
Requirements: the Company s financial strength
Supplier must have good economic and financial strength in relation to its operations in general and in relation to this procurement. The required minimum bankruptcy risk score of B3- Moderate risk.
Documentation:
Os municipality will collect the above information via Purehelp.co. uk. It is therefore not necessary to submit these details. (All of the companies that deliver financial statements to the Brønnøysund Register will be registered through Purehelp). If the above information is not with the above mentioned credit information company, please attach the last financial statements or rating report from the credit evaluation company (Dun & Bradstreet, Lindorff Decision Support Tools", Creditinform or similar).
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Teknisk og faglig kapasitet:
Requirements: Execution Capabilities - personnel
It is required that the supplier shows good ability to undertake the task in accordance with the needs of the awarding authority. It is required, therefore, that supplier has sufficient capacity to be able to complete the task.
Documentation:
Overview of your company's total number of man-hours.
Overview of the 'account team' that specifically serve the Principal, with a competency for special/important subjects for the execution of this delivery.
Requirements: Experience from similar assignments
It is required that the supplier has good experience with similar assignments.
Supplier must fill out attachment 4 references, regarding the most important relevant deliveries over the last 5 years, including their scope, value, time and employer. A minimum of three references.
Requirements: Procedures for environmental management
The task requires suppliers who have procedures and systems that ensure a low environmental impact by the execution of delivery
Documentation: (shall be given in one of the following ways):
Description of your company's procedures and systems related to the delivery area.
If the routines are described in the company's quality or environmental management system according to ISO 14001 or equivalent 3rd party verified systems, the valid certificate must be presented.
Requirements for quality management
The assignment requires suppliers who have systems for quality management and effective flows of goods.
Description of the company's policy regarding quality management, with emphasis on quality assurance, resource management, management responsibility, manufacturing process and continuous analysis and improvement. If supplier holds an ISO 9001:2000 certificate, this may be attached.
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Prosedyre
Varighet av rammeavtalen i år: 4
Tilbudets gyldighetsperiode: 2014-03-24 📅
Språk
Andre språk: Norsk

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 844 458 312
Kontakt
Kontaktpunkt: Sivert Smedsvig
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/2437 🌏

Referanse
Datoer
Startdato: 2014-03-01 📅
Sluttdato: 2018-03-01 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: EØS002-2014 Biladmin.tjenester
Kilde: OJS 2014/S 008-010507 (2014-01-09)
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