2011/3664 - procurement of cleaning services to Pilestredet 32 and 35

Høgskolen i Oslo og Akershus

Oslo and Akershus University College (HiOA), henceforth referred to as the Awarding Authority invites to a tender contest in connection with procurement of cleaning services for the following addresses at Oslo and Akershus University College:
— Pilestredet 32,
— Pilestredet 35.
Statsbygg (Directorate of Public Construction and Property) is in process of renovate and reconstruct Pilestredet 32 and in accordance to plan the Awarding Authority shall start using these premises during the period June-August 2012. The time schedule for moving in to Pilestredet is at present uncertain and it is therefore not clear when the cleaning services for this address will be required. These conditions will probably be clarified during spring 2012.
The Awarding Authority refers to temporary prepared drafts of the building and frequency overviews. It is possible that both drafts and frequency overviews may be adjusted before or after the building is completed. The price for cleaning in this building must then possibly be adjusted in accordance with the same price calculation as for the original tender.
The Awarding Authority will further agree upon with the selected provider, when and how to initiate services for this building. The Awarding Authority will enter into a framework agreement for cleaning services for the addresses as listed above. It is expected that the value of the 4 year contract period is approx. 20 000 000 -25 000 000 NOK excluding VAT. This is an estimate only and not binding for the Awarding Authority.
Start of services for Pilestredet 35 is 1.1.2012 and to be further agreed upon for Pilestredet 32. The framework agreement period is 2 years with option for 1+1 year(s) prolongation. The procurement shall be executed as an open tender contest in accordance with the Public Procurement Regulations’ sections I and III. Site inspection for Pilestredet 35 will be held at the Awarding Authority’s premises, Pilestredet 35, the Students’ Pub, ground floor, Oslo, 17.10.2011 (10:00).
The procurement shall be carried out by using electronic support system for procurements (the procurement implementation system “KGV”). The tender contest file which contains the tender documents will be available for tenderers who have registered for participation, at the following net site:: https://www.eu-supply.com/kgv.asp.

Frist

Fristen for mottak av tilbud var 2011-11-16. Anskaffelsen ble publisert 2011-10-03.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• ABO Renhold AS

Hvem?

• Høgskolen i Oslo og Akershus

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2011-10-03	Kunngjøring av konkurranse
2012-02-02	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2011-10-03)
Gjenstand
Anskaffelsens omfang
Tittel: accommodation, building and window cleaning services
Antall eller omfang: 20 000 00025 000 000
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Renholdstjenester for lokaler, bygninger og vinduer 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Nasjonalt eller føderalt byrå/kontor
Navn på tildelende myndighet: Høgskolen i Oslo og Akershus
Postadresse: Postboks 4 St. Olavs plass
Postnummer: 0167
Poststed: Oslo
Kontakt
E-post: innkjop@hioa.no 📧
Telefon: +47 22453109 📞

Referanse
Datoer
Sendt dato: 2011-10-03 📅
Innleveringsfrist: 2011-11-16 📅
Publiseringsdato: 2011-10-07 📅
Identifikatorer
Kunngjøringsnummer: 2011/S 193-314943
OJ-S-utgave: 193
Tilleggsinformasjon

In order to receive further information about this contest, including supplementary information and/or clarifications, the tenderers are asked to register for participation in the tender contest at the following net site: https://www.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=78477&B=KGV. (NT Ref: 240698).

Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 10 000 000 💰
12 500 000 💰
Kort beskrivelse:

— Pilestredet 32,

— Pilestredet 35.

Statsbygg (Directorate of Public Construction and Property) is in process of renovate and reconstruct Pilestredet 32 and in accordance to plan the Awarding Authority shall start using these premises during the period June-August 2012. The time schedule for moving in to Pilestredet is at present uncertain and it is therefore not clear when the cleaning services for this address will be required. These conditions will probably be clarified during spring 2012.

The Awarding Authority refers to temporary prepared drafts of the building and frequency overviews. It is possible that both drafts and frequency overviews may be adjusted before or after the building is completed. The price for cleaning in this building must then possibly be adjusted in accordance with the same price calculation as for the original tender.

The Awarding Authority will further agree upon with the selected provider, when and how to initiate services for this building. The Awarding Authority will enter into a framework agreement for cleaning services for the addresses as listed above. It is expected that the value of the 4 year contract period is approx. 20 000 000 -25 000 000 NOK excluding VAT. This is an estimate only and not binding for the Awarding Authority.

Start of services for Pilestredet 35 is 1.1.2012 and to be further agreed upon for Pilestredet 32. The framework agreement period is 2 years with option for 1+1 year(s) prolongation. The procurement shall be executed as an open tender contest in accordance with the Public Procurement Regulations’ sections I and III. Site inspection for Pilestredet 35 will be held at the Awarding Authority’s premises, Pilestredet 35, the Students’ Pub, ground floor, Oslo, 17.10.2011 (10:00).

The procurement shall be carried out by using electronic support system for procurements (the procurement implementation system “KGV”). The tender contest file which contains the tender documents will be available for tenderers who have registered for participation, at the following net site:: https://www.eu-supply.com/kgv.asp.

Estimert verdi eksklusive mva: 20 000 000 💰
25 000 000 💰
Beskrivelse av opsjoner: Option for including external window cleaning in Pilestredet 32, Oslo.
Antall mulige forlengelser: 2
Tidsramme for senere kontrakter: 12 måneder
Varighet: 24 måneder
Referansenummer: 57548
Utførelsessted
Hovedsted eller utførelsessted: Oslo and Akershus University College, Study location Pilestredet, Oslo, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement: good implementation ability.

Documentation requirement:

A brief and principal description of the company. This includes a statement of the company’s business idea and core competence in relation to the delivery, an overview of the company’s history and a description of the existing activities.

Description on how the supplier is organised and the routines that are basis for the implementation of this assignment. If joint venture partners/sub-suppliers are involved, this shall be described and stated in the tender. A brief description of the overall quality assurance system the supplier will base the implementation of the assignment on and possibly documentation showing relevant certification. If the supplier has ISO 9000 series certificates, these shall be presented in order to substantiate qualifications.

Requirement: good experience from corresponding projects/deliveries.

Documentation requirement: Overview of minimum 3 relevant projects of corresponding scope dates of implementation, names/tel.nos of references which the Awarding Authority can contact. See the attached reference form. The Awarding Authority will contact the references by e-mails and ask the questions given in the form. The supplier shall state several reference contacts which can be contacted. Minimum 2 of the given references must have the cleaning services carried out in accordance with NS-INSTA 800. The Awarding Authority cannot be stated as a reference.

Requirement: works carried out in Norway will require self-declaration showing that the supplier meets, or in connection with contract award, will meet the statutory Norwegian requirements regarding Health, Safety and Environment (HSE).

Documentation requirement: HSE self-declaration in accordance with the Public Procurement Regulation, Annex 2 regarding HSE. The tenderers are encouraged to use the attached template.

Requirement: good environmental profile.

The Awarding Authority takes into consideration environmental and social responsibility in connection with all procurements. The tenderer must give an account of his environmental profile and possibly substantiate the company’s routines in connection with waste management, ISO Certification, if any, or equivalent.

Økonomisk og finansiell stilling:

Documentation requirements: Tax certificates not older than 6 months from the deadline for receipt of tenders.

Tax certificates are defined as:

Norwegian suppliers:

— Form from the Directorate of Taxes (RF-1244) issued by…

… tax collector for VAT,

… chief municipal treasurer for taxes/employers' national insurance contributions.

Foreign suppliers:

— Foreign companies must present equivalent certificates in accordance with the legislation in the country where the company is registered which shows settled taxes and social security contribution conditions. If the authorities in the relevant countries do not issue such certificates, the tenderer must present a statement which verifies that all taxes/social security contributions are paid. The statement must be signed by the chief accountant.

Requirement: The tenderer shall have solid financial strength, adequate liquidity and low risk of bankruptcy.

Documentation requirement:

— Credit appraisal from an approved credit rating agency such as Dun & Bradstreet, Lindorff or CreditInform. The appraisal shall be based on the most recent known accounting figures with a statement on how the credit rating has developed during the previous 3 years or

— The tenderer’s annual accounts for the previous 2 years including notes, the board’s and the auditor’s reports. The Awarding Authority reserves the right to obtain further information in order to verify that the tenderer has sufficient financial strength. If accounts for the previous year are not available within the deadline for qualification, provisional accounts for the current year shall be attached,

— Self-declaration regarding the tenderer’s total turnover for the previous 3 financial years for the supplies/services requested in the contract.

Minste nivå(er) av standarder: See the tender documents.
Teknisk og faglig kapasitet: See the tender documents.
Kontraktutførelse
Innskudd og garantier som kreves:

Public procurement regulations § 3-11 (2).

If services or works shall be carried out as a part of the contract that the competition is for, the following terms regarding the current wage and work terms shall apply, see the regulations 8.2.2008 no. 112 on wage and work terms in public contracts:

Service providers shall ensure that employees in their own organisation and employees at any sub suppliers do not have worse wage and work terms than those in tariff agreements, regulations or than what is the norm for the relevant place and profession. This is only valid for employees who are directly involved in fulfilling the contract. The manager of the company is responsible for making sure that this rule is kept.

All contracts that the service provider enters into which involve work under this contract shall include equivalent regulations. If the service provider does not keep to the clause (contract terms 1), the awarding authority has the right to keep back parts of the contract sum until it has been documented that the conditions are in order. The sum which will be held back shall be equivalent to twice the savings for the employer.

The service provider shall, upon request, provide documentation of the wage and work terms which are used. This documentation obligation also applies to sub suppliers.

Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See the tender documents.
Juridisk form som skal antas av gruppen av økonomiske operatører som kontrakten skal tildeles til:

It is required that the tenderer is a legally established company. Documentation requirement: Company Registration Certificate.

Personalets navn og faglige kvalifikasjoner ✅

Prosedyre
Varighet av rammeavtalen i år: 2
Tilbudets gyldighetsperiode: 2012-02-14 📅
Dato for åpning av tilbud: 2011-11-16 📅
Språk
Andre språk: Norwegian.

Oppdragsgiver
Kontakt
Kontaktpunkt: Camilla Brunvoll

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 57548
Tilleggsinformasjon

(NT Ref: 240698).

Kilde: OJS 2011/S 193-314943 (2011-10-03)

Kunngjøring om tildeling av kontrakt (2012-02-02)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 25 000 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Kontakt
Telefon: +47 67235000 📞

Referanse
Datoer
Sendt dato: 2012-02-02 📅
Publiseringsdato: 2012-02-04 📅
Identifikatorer
Kunngjøringsnummer: 2012/S 24-038844
Refererer til kunngjøring: 2011/S 193-314943
OJ-S-utgave: 24
Tilleggsinformasjon
(NT Ref:249010).

Gjenstand
Anskaffelsens omfang
Referansenummer: 2011/3664(57548)

Prosedyre
Tildelingskriterier
Kriterium: 1. Quality (60)
2. Price (40)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2011-12-02 📅
Navn: ABO Renhold AS
Postadresse: Grini Næringspark 1
Poststed: Østerås
Postnummer: 1361
Land: Norge 🇳🇴
Informasjon om tilbud
Antall mottatte tilbud: 8
Kilde: OJS 2012/S 024-038844 (2012-02-02)

Nye anskaffelser i relaterte kategorier 🆕

Avløp, søppel, sanitære og miljømessige tjenester (>20 nye anskaffelser)

Renholds- og saniteringstjenester (12)

Rengjøring (11)

Renholdstjenester for lokaler, bygninger og vinduer (7)